Official UK procurement notice
FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority
Authority: Education Authority NI (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionEA invites tenders for FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority
CPV: Floor-cleaning machines · Floor-maintenance machines · Repair and maintenance services · Repair and maintenance services of machinery · Spare parts
The lotProcurement structure
single lot · value publishedLot #1EA invites tenders for FMM-20-060 Repair of Floor Maintenance Machinery for the…AwardedRenewalPublished value£1,020,000
EA invites tenders for FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority. Additional information: Education Authority for Northern Ireland has awarded the following competition - Contract for the Repair of Floor Maintenance Machines throughout Northern Ireland. This Contract has been established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at all of these schools, and Controlled Youth Centres. www.education-ni.gov.uk/services/schools-plus ↗.
- Grant Controlled Integrated Education Schools in NI. www.nicie.org/parents/school-finder/ ↗.
- Independent School in NI; and. www.isc.co.uk/schools/northern-ire… ↗.
- Libraries NI. www.librariesni.org.uk/Libraries/ ↗. The value shown in 11.1.7 is for two of three lots/localities - £340,000 per lot/locality excluding VAT. This value has been calculated on the basis of a two year Contract with the option to extend for one period of two years and a further optional extension of one year and includes additional contingency if required. There is no guarantee of the volume required during the Contract Period or to the exact value of orders placed through it i.e. EA makes no commitment on the frequency or value of orders over the Contract Period. This will be a demand lead Contract for repair.Under this Contract Lot 1 South West and Lot 2 North have been awarded. Lot 3 East has not been awarded under the tender competition. Emergency repairs for Lot 3 can be carried out by the awarded Contractor compliantly as allowed for in the specification whilst the Authority identifies a new sourcing strategy for this Lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- AC1 Methodology for the Delivery of Services: 20%
- AC3 Total Contract Price: 70%
- AC2 Delivery of Social Value: 10%
Published award criteria (3)
- AC1 Methodology for the Delivery of Services: 20
- AC2 Delivery of Social Value: 10
- AC3 Total Contract Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 28 Apr 2022, 09:28 BST
- Last source update
- 11 May 2023, 18:22 BST
- Award evaluation window
- 13 Jan 2023 – …
- Authority reference
FMM-20-060- FTS notice number
2023/S 000-013515- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033130Find a Tender
- Review procedure
The UK does not have any special review body with responsibility for appeal/. mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division,. to which proceedings may be issued regarding alleged breaches of the PCR 2015.. . The EA operated a standstill period (i.e. a minimum. of 10 calendar days) at the point. information on the award of contract was communicated to tenderers. That notification. provided. full information on the award decision. This provided time for the unsuccessful. tenderers to challenge the award decision before the. contract was entered into.
Publisher note: This Contract will be delivered across three Lots, based on EA’s three geographical locality splits across Northern Ireland:. Lot 1 - South West locality. Lot 2 - North locality. Lot 3 - North locality - this Lot was not awarded; however, emergency repairs shall be carried out by the awarded Contractor compliantly as allowable in the Specification until the Authority identify a suitable sourcing strategy for this Lot.
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Submission deadline
- 19 Jan 2023, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Jan 2023, 15:30 GMT
Timeline
30 Jun 2022 → 11 May 2023 · 5 dates- Next notice expected30 Jun 2022, 00:00 BST
- Bids opened13 Jan 2023, 15:30 GMT
- Submission deadline19 Jan 2023, 15:00 GMT
- Bids must remain valid until13 Apr 2023, 23:59 BST
- Notice published11 May 2023, 18:22 BST
Notice history
6 events · 4 releases on Find a Tender · since 28 Nov 2022- Published value updated to £1,020,00028 Nov 2022, 12:21 GMTwas £500,000
- Status changed to active28 Nov 2022, 12:21 GMT
- Procurement method changed28 Nov 2022, 12:21 GMT
- Deadline published: 13 Jan 2023, 15:00 GMT28 Nov 2022, 12:21 GMT
- Deadline moved to 19 Jan 2023, 15:00 GMT13 Jan 2023, 17:09 GMT+6 days · was 13 Jan 2023, 15:00 GMT
- Status changed to complete11 May 2023, 18:22 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2) | 13 Jan 2023 | 19 Jan 2023 | +6 d |
The tender submission deadline has been extended until 15:00 on Thursday, 19 January 2023.
Routine re-releases (4)
- 2022-04: 1 release · 28 Apr 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CAREY CLEANING MACHINES LTDSMEContract | £680,000 † | — | Awarded |
Contracts
Contract · CAREY CLEANING MACHINES LTDSME
- Signed
- 13 Apr 2023
- Value
- £680,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Libraries NIContracting authority
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
Bidders & participating suppliers
1 commercial party on the notice- CAREY CLEANING MACHINES LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria