Official UK procurement notice
Flooring Replacement · UK public procurement notice
Authority: VIVID Housing Ltd (Public body)
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery listed: Ireland (IE052)Ireland (IE053)South East (UKJ)
Framework ceiling (notional)£3,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 15 Sept 2026awarded 24 Sept 2026
Awarded to Leaves Building & Maintenance Contractors Ltd, Solent Contract Flooring Limited
Framework period 3 yrsends 3 Jan 2030 · up to 3 Jan 2033 with extensions · starts 4 Jan 2027
What is being bought
Published requirement descriptionFlooring replacement to communal areas, wet rooms and domestic properties.
CPV: Floor coverings · Floor-covering work · Laying work of flexible floor coverings
How this framework works
From the published notice- Bids received
- 3 bids received · 2 suppliers appointed
- Framework period
- 3 yrs · up to 6 yrs from 4 Jan 2027
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Flooring Replacement” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Sept 2025, 11:38 BST
- Last source update
- 19 Oct 2026, 16:13 BST
- FTS notice number
2026/S 000-076290- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-0595a7Find a Tender
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Appointment period ends
- 15 Sept 2026, 12:00 BST
- Clarification deadline
- 8 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Timeline
8 Sept 2025 → 4 Jan 2027 · 8 dates- Planning notice published8 Sept 2025, 11:38 BST
- Market engagement392 days ago22 Sept 2025, 23:59 BST
Market engagement questionnaire hosted on ProContract, comprising of 6 x questions.
- Next notice expected381 days ago3 Oct 2025, 23:59 BST
- Tender notice published70 days ago11 Aug 2026, 14:40 BST
- Clarification questions by42 days ago8 Sept 2026, 12:00 BST
- Admission / appointment period ends35 days ago · period end, not a bid countdown15 Sept 2026, 12:00 BST
- Latest notice published1 day ago19 Oct 2026, 16:13 BST
- Today20 Oct 2026
- Contract startsin 76 days4 Jan 2027
Notice history
10 events · 4 releases on Find a Tender · since 8 Sept 2025- Preliminary market engagement notice published8 Sept 2025, 11:38 BSTUK2
- Preliminary market engagement notice published8 Sept 2025, 11:41 BSTUK2
- Tender notice published11 Aug 2026, 14:40 BSTUK4
- Published value updated to £3,000,00011 Aug 2026, 14:40 BSTwas £800,000
- Status changed to active11 Aug 2026, 14:40 BST
- Procurement method changed11 Aug 2026, 14:40 BST
- Deadline published: 15 Sept 2026, 12:00 BST11 Aug 2026, 14:40 BST
- Contract award notice published19 Oct 2026, 16:13 BSTUK6
- Status changed to complete19 Oct 2026, 16:13 BST
- Contract signature expected2 Nov 2026, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-09: 1 release · 8 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 21 award · see the list ↓
Bids received 33 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Leaves Building & Maintenance Contractors LtdSME, Solent Contract Flooring LimitedSME1 Dec 2026 – 1 Dec 2029 · up to 1 Dec 2032Extensions: 24 Months + 12 Months | £3,000,000 | 24 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- Leaves Building and Maintenance Contractors LimitedFramework contractor
- Solent Contract Flooring LimitedFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender