Official UK procurement notice
Fleet Management & Telematics
Authority: Southern Water Services Limited (Public body)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionFleet Management Services & Telematics including SMR Management of current Fleet (leased and owned), ongoing driver risk management, management of hire vehicles, funding for new leased vehicles, and provision and management of telematics units.
CPV: Fleet management, repair and maintenance services · Light vans · Panel vans · Passenger cars · Telematics services · Telematics system · Vans · Vehicle-fleet management services · Vehicle-fleet-support services
How this framework works
From the published notice- Places
- up to 1 suppliers
The lotProcurement structure
single lot · value publishedLot #1This Procurement included (but not limited to) the following services:AwardedRenewalPublished value£45,000,000
This Procurement included (but not limited to) the following services:
Vehicle Funding (business need cars & light commercial vehicles)
Plant & Trailer Funding
SMR Management (incl tyres and windscreens)
Driver Risk Management (incl license checks, driver training)
Accident Management (incl roadside assistance/recovery, repair management)
Rentals Management (incl short, medium & long term as well as planned and reactive)
Vehicle Reallocation & Disposal
Build Management
General Admin
Telematics Units (incl installation, ongoing service & maintenance and disposal)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
See Tender Documentation
- Legal form for consortia
- N/A
- Shortlisting
- N/A
- “Fleet Management & Telematics” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Jul 2024, 11:38 BST
- Last source update
- 20 May 2025, 13:12 BST
- Authority reference
prj_4690- FTS notice number
2025/S 000-023217- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0485e9Find a Tender- Contract terms summary
N/A
- Performance terms
N/A
How it was run
Official notice- Appointment period ends
- 16 Aug 2024, 16:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Deposits and guarantees
- N/A
Timeline
16 Aug 2024 → 20 May 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown16 Aug 2024, 16:00 BST
- Invitations to tender expected23 Sept 2024, 00:00 BST
- Notice published20 May 2025, 13:12 BST
Notice history
3 events · 3 releases on Find a Tender · since 31 Jul 2024- Buyer details updated31 Jul 2024, 10:30 BST
- Status changed to complete20 May 2025, 13:12 BST
- Buyer details updated20 May 2025, 13:12 BST
Published amendments (1 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextMain Activity · I.6 | — | Water | |
| — | TextLegal form to be taken by the group of economic operators to whom the contract is to be awarded · III.1.8 | — | Consortium proposed legal structure if the group of economic operators intends to form a named single legal entity prior to signing a contract, if awarded. If you do not propose to form a single legal entity, please explain the legal structure. Southern Water may require the consortium to assume a specific legal form if awarded the contract, to the extent that it is necessary for the satisfactory … | |
| — | TextThe procurement is covered by the Government Procurement Agreement: · IV.1.8 | Yes | — | |
| — | TextInformation about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: · IV.1.8 | — | No | |
| — | DeadlineTime limit for receipt of expressions of interest · IV.2.2 | 16 Aug 2024 | — | |
| — | DeadlineTime limit for receipt of expressions of interest · IV.2.2 | — | 30 Aug 2024 |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates; the JSON mirror lists them.
Contracts
FOR FLEET MANAGEMENT, LEASING AND TELEMATICS SERVICES
- Signed
- 15 May 2025
- Value
- —
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Southern Water Services LtdContracting authorityFleet, Vehicles
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria