Find a TenderAwarded

Published 21 Jan 2022, 11:09 GMT

Official UK procurement notice

Fleet Management Software/System · UK public procurement notice

Official notice

Authority: Police and Crime Commissioner for North Wales Police & North Wales Police (Police & fire)

ServicesOpen procedure

Sectors: IT Services & Software (72) Delivery: Wales (UKL)

Published estimate£170,000≈ £24k / year

Submissions closed 22 Feb 2022awarded 18 Jul 2022

Awarded to Jaama Ltd

Contract term 7 yrsends 6 May 2029 · starts 7 May 2022

What is being bought

Published requirement description

North Wales Police require a Fleet Management Software System that will support the management, and maintain accurate records of all vehicles and vehicle equipment as detailed more particularly in the tender specification documents.

The contract will commence on 1st September 2022 and will run for an initial period of 3 years, with the option to extend for a further 4 years in multiples of 12 months.

Further information and documentation is available on the EU Supply/Bluelight E-tendering system at uk.eu-supply.com/login.asp ↗

Any questions should be raised via the Messaging section of the Tender, please note that no correspondence will be entered into outside of the system.

The closing date for responses is Tuesday 22nd February at 2pm.

CPV: Software-related services

The lotProcurement structure

single lot · value published

Lot #1Awarded 7 yrsPublished value£170,000

Contract period: 7 May 2022 – 6 May 2029 (7 yrs)

Delivery: Wales · Colwyn Bay LL29 8AW

Variant bids: not allowed

72260000 Software-related services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (2)

Quality: 50%
Cost: 50%

Published award criteria (2)

Quality: 50
Cost: 50

Conditions of participation2

Suitability
As per the Tender documents
Economic & financial standing
As per the Tender documents

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 21 Jan 2022, 11:09 GMT
Last source update: 25 Jul 2022, 09:42 BST
Award evaluation window: 22 Feb 2022 – …
Authority reference: 47813
FTS notice number: 2022/S 000-020089
Classification (CPV): Software-related services
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-030db5 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As per the Tender documents

Review and risk notes

Review procedure: In writing to the Head of Procurement initially.

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: CY, EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 22 Feb 2022, 14:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: cy, en
Bids opened: 22 Feb 2022, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

22 Feb 2022 → 22 Aug 2022 · 5 dates

Submission deadline
22 Feb 2022, 14:00 GMT
Bids opened
22 Feb 2022, 14:00 GMT
Contract starts
7 May 2022, 00:00 BST
Notice published
25 Jul 2022, 09:42 BST
Bids must remain valid until
22 Aug 2022, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
25 Jul 2022, 09:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,000,0001 contract exc. VAT

Bids received 4

Contracts signed 1latest 18 Jul 2022

Awarded to	Value	Date	Status
Jaama LtdFleet Management System	—	—	Awarded

Contracts

Fleet Management System · Jaama Ltd
Signed
18 Jul 2022
Value
£1,000,000
Period
… – 6 May 2029
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic	—	—	—

Contracting authority & participating public bodies

Police and Crime Commissioner for North Wales Police & North Wales Police

Contracting authorityPolice & fireBody governed by public lawPublic order and safety n/a Force Headquarters, Glan-y -don, Abergele Road, , Colwyn Bay, North Wales, Wales, LL29 8AWContact name, email Published organisation website ↗

Dispute resolution & review bodies

The Head of ProcurementReview body Colwyn BayContact email

Bidders & participating suppliers

1 commercial party on the notice

Jaama LtdAwarded supplier842187914 15 Amber Business Village, Amber Close, Tamworth, UK, B77 4RPContact email

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria