Find a TenderAwardedContract award notice

Published 29 Jul 2025, 17:08 BST

Official UK procurement notice

Fleet Management Software · UK public procurement notice

Official notice

Authority: Test Valley Borough Council (Local council)

ServicesBelow threshold - open competitionBelow threshold

Sectors: Software Packages & ERP (48)Repair & Maintenance (50) Delivery: South East (UKJ3)

Published estimate£100,000≈ £33k / year · £120,000 inc. VAT0.4% below published estimate

Submissions closed 29 Aug 2025awarded 24 Sept 2025

Awarded to ASC SOFTWARE LIMITED

Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of a fleet management system for vehicles and plant including driver or user records and maintenance information.

CPV: Repair, maintenance and associated services of vehicles and related equipment · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£100,000

Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT

Delivery: South East

Extensions: Two options to extend by one year to a maximum total of five years · Two options to extend by one year to a maximum total of five years

48000000 Software package and information systems 50100000 Repair, maintenance and associated services of vehicles and related equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 60% Quality / 40% Cost. Full criteria are available in the documents.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 29 Jul 2025, 17:08 BST
Last source update: 8 Oct 2025, 11:40 BST
Authority reference: ENV088
FTS notice number: 2025/S 000-044015
Latest notice: Contract award notice (UK6)
Classification (CPV): Repair, maintenance and associated services of vehicles and related equipmentSoftware package and information systems
Delivery area: South East (UKJ3)
Official registry OCID: ocds-h6vhtk-05686f Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowed

Access & registration note: Free · 5–10 minutes

Submission deadline: 29 Aug 2025, 12:00 BST
Clarification deadline: 15 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

29 Jul 2025 → 1 Apr 2026 · 5 dates

Tender notice published
29 Jul 2025, 17:08 BST
Clarification questions by
15 Aug 2025, 12:00 BST
Submission deadline
29 Aug 2025, 12:00 BST
Latest notice published383 days ago
8 Oct 2025, 11:40 BST
Contract starts209 days ago
1 Apr 2026

Notice history

4 events · 2 releases on Find a Tender · since 29 Jul 2025

Tender notice published
29 Jul 2025, 17:08 BST
UK4
Contract award notice published
8 Oct 2025, 11:40 BST
UK6
Status changed to complete
8 Oct 2025, 11:40 BST
Contract signature expected
9 Oct 2025, 00:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £99,6001 award exc. VAT

Bids received 6

Awarded to	Value	Date	Status
ASC SOFTWARE LIMITED1 Apr 2026 – 1 Apr 2029 · up to 1 Apr 2031Extensions: Contract duration of 3 Years (with up to two 1 year extensions, five years in total)	£99,600	24 Sept 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders · 8 at stage one	0	0	—

Contracting authority & participating public bodies

Test Valley Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNBR-9184-HTQT Beech Hurst, Weyhill Road,, Andover, South East, SP10 3AJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

ASC SOFTWARE LIMITEDAwarded supplierGB-PPON: PCBL-4782-PVTZ SUITE 39, THE HYDE BUILDING, CARRICKMINES, DUBLIN, IE, D18KX24, IEContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Oct 2025, 11:40 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Jul 2025, 17:08 BST