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AwardedFind a Tender · award

Fleet Management Software

Buyer: Test Valley Borough Council →

BuyerTest Valley Borough Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published8 Oct 2025

What is being bought

Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of a fleet management system for vehicles and plant including driver or user records and maintenance information.

Lot details

Lot LOT-0000

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Fleet Management Software

Statusactive
Value£99,600
Contract periodFrom 1 Apr 2026 to 1 Apr 2029

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05686f
Latest release ID063207-2025
Latest release timestampWed Oct 08 2025 10:40:29 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
8 Oct 2025award, contract063207-2025
29 Jul 2025tender044015-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "063207-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
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        "measure": "finalStageBids",
        "relatedLot": "LOT-0000"
      },
      {
        "id": "2",
        "value": 8,
        "measure": "bids",
        "relatedLot": "LOT-0000"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "smeFinalStageBids",
        "relatedLot": "LOT-0000"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "vcseFinalStageBids",
        "relatedLot": "LOT-0000"
      }
    ]
  },
  "date": "2025-10-08T11:40:29+01:00",
  "ocid": "ocds-h6vhtk-05686f",
  "buyer": {
    "id": "GB-PPON-PNBR-9184-HTQT",
    "name": "Test Valley Borough Council"
  },
  "awards": [
    {
      "id": "1",
      "date": "2025-09-24T00:00:00Z",
      "items": [
        {
          "id": "LOT-0000",
          "relatedLot": "LOT-0000",
          "deliveryAddresses": [
            {
              "region": "UKJ3",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "50100000",
              "scheme": "CPV",
              "description": "Repair, maintenance and associated services of vehicles and related equipment"
            }
          ]
        }
      ],
      "title": "Fleet Management Software",
      "value": {
        "amount": 99600,
        "currency": "GBP",
        "amountGross": 119520
      },
      "status": "active",
      "renewal": {
        "description": "Contract duration of 3 Years (with up to two 1 year extensions, five years in total)"
      },
      "documents": [
        {
          "id": "063207-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/063207-2025",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-10-08T11:40:29+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-PPON-PCBL-4782-PVTZ",
          "name": "ASC SOFTWARE LIMITED"
        }
      ],
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-10-08T23:59:59Z"
        }
      ],
      "relatedLots": [
        "LOT-0000"
      ],
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2029-03-31T23:59:59Z",
        "startDate": "2026-04-01T00:00:00Z",
        "maxExtentDate": "2031-03-31T23:59:59Z"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
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    "lots": [
      {
        "id": "LOT-0000",
        "status": "complete"
      }
    ],
    "title": "Fleet Management Software",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of a fleet management system for vehicles and plant including driver or user records and maintenance information.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PNBR-9184-HTQT",
      "name": "Test Valley Borough Council",
      "roles": [
        "buyer"
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      "address": {
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        "country": "GB",
        "locality": "Andover",
        "postalCode": "SP10 3AJ",
        "countryName": "United Kingdom",
        "streetAddress": "Beech Hurst, Weyhill Road,"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNBR-9184-HTQT",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Dave Owers",
        "email": "dowers@testvalley.gov.uk",
        "telephone": "+44 01264368000"
      }
    },
    {
      "id": "GB-PPON-PCBL-4782-PVTZ",
      "name": "ASC SOFTWARE LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "IE",
        "country": "IE",
        "locality": "DUBLIN",
        "postalCode": "D18KX24",
        "countryName": "Ireland",
        "streetAddress": "SUITE 39, THE HYDE BUILDING, CARRICKMINES"
      },
      "details": {
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "PCBL-4782-PVTZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "NATALIE.MCGUIRK@ASC.IE"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
8 Oct 2025 · 063207-2025 · award, contract
{
  "id": "063207-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 6,
        "measure": "finalStageBids",
        "relatedLot": "LOT-0000"
      },
      {
        "id": "2",
        "value": 8,
        "measure": "bids",
        "relatedLot": "LOT-0000"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "smeFinalStageBids",
        "relatedLot": "LOT-0000"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "vcseFinalStageBids",
        "relatedLot": "LOT-0000"
      }
    ]
  },
  "date": "2025-10-08T11:40:29+01:00",
  "ocid": "ocds-h6vhtk-05686f",
  "buyer": {
    "id": "GB-PPON-PNBR-9184-HTQT",
    "name": "Test Valley Borough Council"
  },
  "awards": [
    {
      "id": "1",
      "date": "2025-09-24T00:00:00Z",
      "items": [
        {
          "id": "LOT-0000",
          "relatedLot": "LOT-0000",
          "deliveryAddresses": [
            {
              "region": "UKJ3",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "50100000",
              "scheme": "CPV",
              "description": "Repair, maintenance and associated services of vehicles and related equipment"
            }
          ]
        }
      ],
      "title": "Fleet Management Software",
      "value": {
        "amount": 99600,
        "currency": "GBP",
        "amountGross": 119520
      },
      "status": "active",
      "renewal": {
        "description": "Contract duration of 3 Years (with up to two 1 year extensions, five years in total)"
      },
      "documents": [
        {
          "id": "063207-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/063207-2025",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-10-08T11:40:29+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-PPON-PCBL-4782-PVTZ",
          "name": "ASC SOFTWARE LIMITED"
        }
      ],
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-10-08T23:59:59Z"
        }
      ],
      "relatedLots": [
        "LOT-0000"
      ],
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2029-03-31T23:59:59Z",
        "startDate": "2026-04-01T00:00:00Z",
        "maxExtentDate": "2031-03-31T23:59:59Z"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "ENV088",
    "lots": [
      {
        "id": "LOT-0000",
        "status": "complete"
      }
    ],
    "title": "Fleet Management Software",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "description": "Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of a fleet management system for vehicles and plant including driver or user records and maintenance information.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PNBR-9184-HTQT",
      "name": "Test Valley Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Andover",
        "postalCode": "SP10 3AJ",
        "countryName": "United Kingdom",
        "streetAddress": "Beech Hurst, Weyhill Road,"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
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        "id": "PNBR-9184-HTQT",
        "scheme": "GB-PPON"
      },
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        "email": "dowers@testvalley.gov.uk",
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      }
    },
    {
      "id": "GB-PPON-PCBL-4782-PVTZ",
      "name": "ASC SOFTWARE LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "IE",
        "country": "IE",
        "locality": "DUBLIN",
        "postalCode": "D18KX24",
        "countryName": "Ireland",
        "streetAddress": "SUITE 39, THE HYDE BUILDING, CARRICKMINES"
      },
      "details": {
        "vcse": false,
        "scale": "large"
      },
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        "id": "PCBL-4782-PVTZ",
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      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
29 Jul 2025 · 044015-2025 · tender
{
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  "date": "2025-07-29T17:08:54+01:00",
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        },
        "hasOptions": true,
        "hasRenewal": true,
        "awardCriteria": {
          "description": "60% Quality / 40% Cost. Full criteria are available in the documents."
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        "contractPeriod": {
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        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
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            "description": "Repair, maintenance and associated services of vehicles and related equipment"
          }
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    ],
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    },
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        "url": "https://www.find-tender.service.gov.uk/Notice/044015-2025",
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        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-07-29T17:08:54+01:00"
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    ],
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    },
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    "aboveThreshold": false,
    "submissionTerms": {
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        "streetAddress": "Beech Hurst, Weyhill Road,"
      },
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        "id": "PNBR-9184-HTQT",
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