Official UK procurement notice
Fleet Management Services · UK public procurement notice
Authority: Places for People on behalf of PfP & Anchor Hanover Group (Public body)
What is being bought5 lots · detail below
Published requirement descriptionThe Fleet Management procurement represents a significant transformation opportunity for Places for People (PfP), driven by the expiry of the current contract in March 2027, rising operational demands, increasing fleet expenditure, and the need for greater transparency, performance management, supplier accountability, and cost control.
PfP operates a large and diverse fleet that supports critical frontline services across Housing, Property Management, and Repairs Operations. Vehicles are essential business assets that enable service delivery, compliance, customer satisfaction, colleague productivity, and organisational resilience. As service demand grows, the fleet operating model must evolve to remain efficient, scalable, and capable of supporting future requirements.
The future Fleet Management Service will establish a modern operating model focused on:
Improved vehicle availability and utilisation
Stronger cost control and commercial oversight
Greater supplier accountability and performance management
Support for fleet decarbonisation objectives
An enhanced user experience for drivers and operational colleagues
The procurement will be delivered through a Competitive Flexible Procedure under Section 20 of the Procurement Act 2023, enabling PfP to refine requirements, test delivery models, encourage innovation, and optimise commercial outcomes while maintaining a transparent and compliant process.
Scope:
The procurement will comprise five Lots:
Lot 1: Commercial Vehicle Leasing
Lot 2: Company Car Leasing
Lot 3: Accident Management
Lot 4: Service, Maintenance and Repair (SMR)
Lot 5: Integrated Fleet Management Solution (Turn-Key Service)
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Stage 1 – PSQ and Initial Tender Submission Suppliers will be invited to submit a Procurement Specific Questionnaire (PSQ), quality response, and pricing submission for one or more Lots. The PSQ will assess supplier suitability, financial standing, technical capability, relevant experience, and compliance with minimum requirements. Initial tender submissions will be evaluated against the published quality and commercial criteria to identify those suppliers best able to meet PfP's operational, commercial, and strategic objectives. Following evaluation, up to 3 highest-scoring suppliers per Lot will be shortlisted to progress to Stage 2 of the procurement process. PfP reserves the right to progress fewer suppliers where the number of compliant tenders received is insufficient or where there is a clear differentiation in scores between bidders. Stage 2 – Negotiation and Final Tender Submission Shortlisted suppliers will be invited to participate in structured negotiation sessions with PfP. These sessions will provide an opportunity to clarify, challenge, and refine suppliers' proposed solutions, delivery models, mobilisation plans, governance arrangements, contractual positions, performance commitments, and commercial proposals. The negotiation stage will enable PfP to assess the extent to which suppliers can optimise value for money, deliver operational efficiencies, support service integration across the five Lots, and demonstrate alignment with PfP's strategic and operational requirements. Through negotiation, PfP will seek to strengthen commercial outcomes, improve cost transparency, enhance reporting and management information capabilities, maximise vehicle availability and uptime, and ensure proposed service models are scalable, innovative, and capable of supporting future organisational needs. Following completion of the negotiation phase, suppliers will be invited to submit a Best and Final Offer (BAFO), incorporating any agreed refinements arising from the negotiation process. BAFO submissions will form the basis of the final evaluation and contract award recommendation.
CPV: Fleet management, repair and maintenance services · Vehicle-fleet management services · Vehicle-fleet-support services
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£111,870,000 together) · same evaluation weights on every lotLot #1Commercial Vehicle and Associated ServicesRenewalPublished value£67,140,000
Funding, leasing and lifecycle management of commercial vehicles, including specification, ordering, conversion, racking, decals, ancillary equipment, logistics, replacement and end-of-contract activity.
Lot #2Company Car Leasing and Associated ServicesRenewalPublished value£27,900,000
Funding, leasing and lifecycle management of company cars, including driver support, ordering, delivery, collection, transfers, replacement and end-of-contract activity.
Lot #3Accident ManagementRenewalPublished value£7,740,000
Incident reporting and triage, repair and recovery coordination, mobility support, claims liaison, cost control, management information and continuous improvement.
Lot #4Service, Maintenance and Repair (SMR)RenewalPublished value£9,090,000
Planned and reactive maintenance, repair, booking and network management, breakdown and recovery coordination, warranty management, VOR reduction and maintenance-related logistics.
Lot #5Integrated Fleet Management Solution (Turn-Key Service)RenewalPublished value£0
A single Supplier solution integrating the requirements of Lots 1 to 4, with end-to-end accountability, consolidated governance, data, reporting, logistics and performance management.
PfP is considering a full turnkey solution if this proves commercially beneficial to the Group. The total value of this Lot is approximately £12,430,000.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2: 60%
- Criterion 1: 40%
Published award criteria (2)
- Criterion 1
- Criterion 2
No conditions of participation were published on the notice; check the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected: about £3,090,919 – ~£26,811,926 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Places for People on behalf of PfP & Anchor Hanover Group buys Repair and maintenance services of motor vehicles and associated equipment (CPV 5011), and who usually turns up
Places for People on behalf of PfP & Anchor Hanover Group’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Greater London (authority’s region).
A local branch does not count if the registered address is elsewhere.
No winner locations published for this authority. Local means a registered address in Greater London.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 69 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid15% / 33%
2–346% / 33%
4–623% / 33%
7+15% / 0%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate0% / 0%
Within ±2%86% / 60%
Above estimate14% / 40%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Commercial Vehicle and Associated ServicesCPV 50111110Published estimate£67m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid19%
2–366%
4–613%
7+3%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 7 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£67m
Estimate£67m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| ALD Automotive LtdEarlier contract | Places for People - Provision of Vehicle Fleet Management Servicesnotice published Jan 2023 | The Provision of Vehicle Fleet Management Services | £27m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
ALD Automotive LtdLarge | — | None on file | no comparable pairs |
CIVICA UK LIMITEDLarge | £43m155 awards in 36m · last this month | 63 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=20 |
QINETIQ LIMITEDLarge | £64m14 awards in 36m · last 3 months ago | 1 live · £26k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Jaama LtdLarge | £11m5 awards in 36m · last 2 months ago | 3 live · £10m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% above n=3 |
| £12m3 awards in 36m · last 2 months ago | 1 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #2Company Car Leasing and Associated ServicesCPV 50111110Published estimate£28m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid23%
2–361%
4–613%
7+3%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 7 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£28m
Estimate£28m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| ALD Automotive LtdEarlier contract | Places for People - Provision of Vehicle Fleet Management Servicesnotice published Jan 2023 | The Provision of Vehicle Fleet Management Services | £27m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
ALD Automotive LtdLarge | — | None on file | no comparable pairs |
CIVICA UK LIMITEDLarge | £43m155 awards in 36m · last this month | 63 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=20 |
| £77m21 awards in 36m · last 2 months ago | 1 live · £200k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 | |
Jaama LtdLarge | £11m5 awards in 36m · last 2 months ago | 3 live · £10m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% above n=3 |
| £12m3 awards in 36m · last 2 months ago | 1 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #3Accident ManagementCPV 50111110Published estimate£7.7m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid23%
2–361%
4–613%
7+3%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 7 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£7.7m
Estimate£7.7m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| ALD Automotive LtdEarlier contract | Places for People - Provision of Vehicle Fleet Management Servicesnotice published Jan 2023 | The Provision of Vehicle Fleet Management Services | £27m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
ALD Automotive LtdLarge | — | None on file | no comparable pairs |
CIVICA UK LIMITEDLarge | £43m155 awards in 36m · last this month | 63 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=20 |
Jaama LtdLarge | £11m5 awards in 36m · last 2 months ago | 3 live · £10m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% above n=3 |
| £12m3 awards in 36m · last 2 months ago | 1 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £5.8m6 awards in 36m · last 2 months ago | 3 live · £250m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #4Service, Maintenance and Repair (SMR)CPV 50111110Published estimate£9.1m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid21%
2–361%
4–615%
7+4%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 7 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£9.1m
Estimate£9.1m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| ALD Automotive LtdEarlier contract | Places for People - Provision of Vehicle Fleet Management Servicesnotice published Jan 2023 | The Provision of Vehicle Fleet Management Services | £27m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
ALD Automotive LtdLarge | — | None on file | no comparable pairs |
CIVICA UK LIMITEDLarge | £43m155 awards in 36m · last this month | 63 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=20 |
Jaama LtdLarge | £11m5 awards in 36m · last 2 months ago | 3 live · £10m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% above n=3 |
| £12m3 awards in 36m · last 2 months ago | 1 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £5.8m6 awards in 36m · last 2 months ago | 3 live · £250m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #5Integrated Fleet Management Solution (Turn-Key Service)CPV 50111110No real estimate
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid23%
2–357%
4–615%
7+4%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| ALD Automotive LtdEarlier contract | Places for People - Provision of Vehicle Fleet Management Servicesnotice published Jan 2023 | The Provision of Vehicle Fleet Management Services | £27m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
ALD Automotive LtdLarge | — | None on file | no comparable pairs |
Softcat PlcLarge | £404m350 awards in 36m · last this month | 99 live · £569m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 |
CIVICA UK LIMITEDLarge | £43m155 awards in 36m · last this month | 63 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=20 |
Jaama LtdLarge | £11m5 awards in 36m · last 2 months ago | 3 live · £10m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% above n=3 |
| £12m3 awards in 36m · last 2 months ago | 1 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
44% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
44% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (44% title match), the holder is not guaranteed to re-bid
Places for People - Provision of Vehicle Fleet Management Services — held by ALD Automotive Ltd; no contract end date published.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Sept 2026, 09:25 BST
- Last source update
- 4 Sept 2026, 09:25 BST
- Award evaluation window
- Submission end – 29 Jan 2027
- FTS notice number
2026/S 000-083736- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f1deFind a Tender
- How it runs
Stage 1 – PSQ and Initial Tender Submission
Suppliers will be invited to submit a Procurement Specific Questionnaire (PSQ), quality response, and pricing submission for one or more Lots. The PSQ will assess supplier suitability, financial standing, technical capability, relevant experience, and compliance with minimum requirements. Initial tender submissions will be evaluated against the published quality and commercial criteria to identify those suppliers best able to meet PfP's operational, commercial, and strategic objectives. Following evaluation, up to 3 highest-scoring suppliers per Lot will be shortlisted to progress to Stage 2 of the procurement process. PfP reserves the right to progress fewer suppliers where the number of compliant tenders received is insufficient or where there is a clear differentiation in scores between bidders.
Stage 2 – Negotiation and Final Tender Submission
Shortlisted suppliers will be invited to participate in structured negotiation sessions with PfP. These sessions will provide an opportunity to clarify, challenge, and refine suppliers' proposed solutions, delivery models, mobilisation plans, governance arrangements, contractual positions, performance commitments, and commercial proposals. The negotiation stage will enable PfP to assess the extent to which suppliers can optimise value for money, deliver operational efficiencies, support service integration across the five Lots, and demonstrate alignment with PfP's strategic and operational requirements. Through negotiation, PfP will seek to strengthen commercial outcomes, improve cost transparency, enhance reporting and management information capabilities, maximise vehicle availability and uptime, and ensure proposed service models are scalable, innovative, and capable of supporting future organisational needs.
Following completion of the negotiation phase, suppliers will be invited to submit a Best and Final Offer (BAFO), incorporating any agreed refinements arising from the negotiation process. BAFO submissions will form the basis of the final evaluation and contract award recommendation.
How to participate & submission route
Official notice Submit via Delta eSourcing- Requests to participate (first stage)
- —
- Tender submission deadline
- 9 Nov 2026, 12:00 GMT
- Clarification deadline
- 28 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
4 Sept 2026 → 29 Mar 2027 · 5 dates- Tender notice published46 days ago4 Sept 2026, 09:25 BST
- Clarification questions by22 days ago28 Sept 2026, 12:00 BST
- Today20 Oct 2026
- Submission deadlinein 20 days9 Nov 2026, 12:00 GMT
- Award decision expected byin 101 days29 Jan 2027, 23:59 GMT
- Contract startsin 159 days29 Mar 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published4 Sept 2026, 09:25 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender