Official UK procurement notice
Fleet Maintenance & Short Term Hire
Authority: THAMES WATER UTILITIES LIMITED
What is being bought4 lots · detail below
Published requirement descriptionOur fleet is a vital resource in us delivering life's essential service to our customers, and so maintaining it successfully is crucial to keeping our frontline operation working. We believe there is an opportunity to improve the efficiency of our fleet and maximise the benefit to our operations, by introducing new innovations and ways of working across our fleet maintenance and management. We are keen to evaluate different fleet management models to ensure we implement the most efficient and beneficial solution, and priorities accountability across our fleet. Thames Water intends to award either individual Framework Agreements for Vehicle Maintenance, Plant Maintenance, and Short Term Vehicle Hire, or a single Framework Agreement for a Complete Fleet Management Service that combines all the individual aspects.
- Recurrence: Between 3 and 8 years.
CPV: Fleet management, repair and maintenance services · Hire of vans with driver · Motor vehicles · Repair and maintenance of plant · Repair and maintenance services of machinery · Repair and maintenance services of motor vehicles and associated equipment · Repair and maintenance services of pumps · Repair, maintenance and associated services of vehicles and related equipment · Tyres for heavy/light-duty vehicles
How this framework works
From the published notice- Places
- up to 3 suppliers · 3 bids received (1.0 per place) · 2 appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published value · a supplier may bid for at most 4 and win at most 3 of themLot #1Vehicle MaintenanceCancelledRenewalPublished value£30,160,000
Lot 1 is for the provision of SMR (Service, Maintenance and Repair), Tyres, Glass, Breakdown, Compliance, and Fleet Administration for all the vehicles in our fleet (c. 2700), including cars, vans, 4x4s, HGV, and ancillary equipment. Our fleet currently only consists of ICE (Internal Combustion Engine) vehicles, however we will actively start introducing EV (Electric Vehicles) into our fleet from late 2024 (for LCVs (light commercial vehicles) only). Alternative Fuel Vehicles will be considered for HGV and plant at a later date. The Lot 1 framework agreement will be awarded to a single supplier.
Lot #2Plant MaintenanceCancelledRenewalPublished value£19,840,000
Lot 2 is for the provision of SMR (Service, Maintenance and Repair), Tyres, Glass, Breakdown, and Compliance for all the plant assets in our fleet (c. 1000), including pumps, trailers, excavators, generators, etc. Our fleet currently only consists of ICE (Internal Combustion Engine) plant assets, but we will look to consider Alternative Fuel options at a later date. The Lot 2 framework agreement will be awarded to a single supplier.
Lot #3Short Term Vehicle Hire & MobilityCancelledRenewalPublished value£9,808,000
Lot 3 is for the provision of short- and long-term hire vehicles, including cars, vans, 4x4s, and HGVs, as well as mobility solutions for our frontline employees, whilst our c. 2500 road-going fleet vehicles are off the road due to maintenance and repair throughout the year. The Lot 3 framework agreement will be awarded to a single supplier.
Lot #4Complete Fleet Management ServiceRenewalPublished value£59,808,000
Lot 4 is for the provision of a complete fleet management solution that includes vehicle maintenance, plant maintenance, and short-term vehicle hire. This lot is an alternative option to Lots 1, 2 and 3, allowing Thames Water the chance to understand the benefits of implementing a complete managed service for our fleet maintenance and hires, compared to awarding individual providers for the different requirements. The scope will include SMR (Service, Maintenance and Repair), Tyres, Glass, Breakdown, and Compliance for all the vehicles and plant assets in our fleet (c. 3700), as well as Fleet Administration for the vehicles in our fleet, and short- and long-term hire vehicles, and mobility solutions for our frontline employees, whilst our vehicles are off the road due to maintenance and repair. Our fleet currently only consists of ICE (Internal Combustion Engine) vehicles, however we will actively start introducing EV (Electric Vehicles) into our fleet from late 2024 (for LCVs (light commercial vehicles) only). Alternative Fuel Vehicles will be considered for HGV and plant at a later date. The Lot 4 framework agreement will be awarded to a single supplier.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Legal form for consortia
- Consortia may be required to form a legal entity prior to award.
- Shortlisting
- As detailed in section VI.3 and PQQ.
- “Fleet Maintenance & Short Term Hire” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · Between 3 and 8 years.
- First published
- 15 Jun 2023, 15:47 BST
- Last source update
- 13 Jun 2024, 13:23 BST
- Authority reference
FA1593- FTS notice number
2024/S 000-018331- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d6b3Find a Tender- Contract terms summary
Specified in Invitation to Negotiate Document.
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2016 (SI 2016 No 274) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: ** Please note, this is a Contract Award Notice **
How it was run
Official notice- Appointment period ends
- 11 Jul 2023, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 180 days from the deadline
- Deposits and guarantees
- Bonds and/or parent company guarantees of performance and financial standing may be required.
Timeline
11 Jul 2023 → 13 Jun 2024 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown11 Jul 2023, 12:00 BST
- Notice published13 Jun 2024, 13:23 BST
Notice history
2 events · 3 releases on Find a Tender · since 27 Jun 2023- Deadline moved to 11 Jul 2023, 12:00 BST27 Jun 2023, 14:34 BST+7 days · was 4 Jul 2023, 12:00 BST
- Status changed to complete13 Jun 2024, 13:23 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 4 Jul 2023 | 11 Jul 2023 | +7 d |
Please note that the deadline for this tender has moved from 4th July 2023, to 11th July 20263.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 018331-2024-FA1593-1
- Signed
- 18 Mar 2024
- Value
- —
- Status
- active
Contract 018331-2024-FA1593-2
- Signed
- 18 Mar 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- Enterprise Rent-A-Car UK LtdFramework contractor
- Plantexpand LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria