Official UK procurement notice
Fleet and Asset Management System
Authority: Hampshire and Isle of Wight Fire and Rescue Service (Police & fire)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionHIWFRS have undertaken a procurement to appoint a supplier for the provision of a Fleet and Asset Management
software.
The contract will be for a maximum of 8 years (4 + 2 + 2)
CPV: Cleaning services of telephone equipment · Cleaning services of transport equipment · Office, school and office equipment cleaning services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1The system scope is for:AwardedPublished value£845,000
The system scope is for:
- Improved accuracy of data recording and content for data quality purposes
- Software licenses (included in the Contract)
- Maintenance and support
- Data migration from existing system to the replacement system
- Training of administrators and users
- Decommissioning of the Tranman system
- Integration with IBC for stock ordering and supplier payment
- Ability for station-based personnel to enter 'standard test' records to record total
maintenance history
- Industry suitable design and data capture to provide assurance and compliance when
managing fleet/assets on behalf of HIWFRS
- Improved reporting functionality and utilisation of data
- Reduction of paper-based processes through direct input of data by users with improved
accessibility
- Driver and Vehicle Standards Agency (DVSA) compliant
- Access to the system from HIWFRS sites and whilst working off site
- Single Sign On access to the new system using HIWFRS user credentials in Azure AD
- Ability to run on browsers running devices running Windows, Android and iOS
- Create system connectors using standard API's
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Oct 2024, 09:07 BST
- Last source update
- 14 May 2025, 14:13 BST
- Award evaluation window
- 6 Mar 2025 – …
- Authority reference
HF24575- FTS notice number
2025/S 000-021306- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a5b3Find a Tender
Publisher note: All further information and questionnaires can be found on HIWFRS intend portal: https://in-tendhost.co.uk/hampshire/aspx/Home
How it was run
Official notice- Submission deadline
- 5 Mar 2025, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 6 Mar 2025, 09:00 GMT
Timeline
5 Mar 2025 → 14 May 2025 · 4 dates- Submission deadline5 Mar 2025, 14:00 GMT
- Bids opened6 Mar 2025, 09:00 GMT
- Next notice expected31 Mar 2025, 00:00 BST
- Notice published14 May 2025, 14:13 BST
Notice history
9 events · 4 releases on Find a Tender · since 3 Feb 2025- Published value updated to £845,0003 Feb 2025, 09:43 GMTwas £300,000
- Status changed to active3 Feb 2025, 09:43 GMT
- Procurement method changed3 Feb 2025, 09:43 GMT
- Deadline published: 5 Mar 2025, 14:00 GMT3 Feb 2025, 09:43 GMT
- Buyer details updated3 Feb 2025, 09:43 GMT
- Status changed to complete20 Mar 2025, 16:31 GMT
- Procurement method changed20 Mar 2025, 16:31 GMT
- Buyer details updated20 Mar 2025, 16:31 GMT
- Procurement method changed14 May 2025, 14:13 BST
Routine re-releases (4)
- 2024-10: 1 release · 4 Oct 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| N-viro LimitedSME | £3,800,000 † | — | Awarded |
| ASSETWORKS FLEET SOLUTIONS LTDSME | £1,051,578 † | — | Awarded |
Contracts
Contract 010505-2025-1 · N-viro LimitedSME
- Signed
- 13 Mar 2025
- Value
- £3,800,000
- Status
- active
Fleet and Asset Management System · ASSETWORKS FLEET SOLUTIONS LTDSME
- Signed
- 5 Mar 2025
- Value
- £1,051,578
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic | 6 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICEContracting authorityBody governed by public lawPublic order and safety
Dispute resolution & review bodies
- High CourtReview body
- High Courts of JusticeReview body
- The High Court of England and WalesReview body
Bidders & participating suppliers
2 commercial parties on the notice- AssetWorks Fleet Solutions LimitedAwarded supplier
- n-viro limitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.