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Official procurement procedure

Fleet and Asset Management System

Software package and information systems
South East (UKJ3)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Hampshire and Isle Of Wight Fire and Rescue Service: "Fleet and Asset Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityHampshire and Isle Of Wight Fire and Rescue ServiceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Hampshire and Isle Of Wight Fire and Rescue Service
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Hampshire and Isle Of Wight Fire and Rescue Service. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityHampshire and Isle Of Wight Fire and Rescue Service
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 May 2025, 14:13 BST
Last source update14 May 2025, 14:13 BST
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
South East (UKJ3)
OCIDocds-h6vhtk-04a5b3
What is being bought
HIWFRS have undertaken a procurement to appoint a supplier for the provision of a Fleet and Asset Management software. The contract will be for a maximum of 8 years (4 + 2 + 2)
What changed
From the official release history
  1. Official notice release published
    14 May 2025, 14:13 BST
  2. tender value changed
    20 Mar 2025, 16:31 GMT
  3. Status changed to complete
    20 Mar 2025, 16:31 GMT
  4. Official notice release published
    20 Mar 2025, 16:31 GMT
  5. Submission deadline changed to published date
    20 Mar 2025, 16:31 GMT
  6. Buyer information updated
    20 Mar 2025, 16:31 GMT
  7. Published value updated to £845,000
    3 Feb 2025, 09:43 GMT
  8. Status changed to active
    3 Feb 2025, 09:43 GMT
  9. Official notice release published
    3 Feb 2025, 09:43 GMT
  10. Submission deadline changed to 5 Mar 2025, 14:00 GMT
    3 Feb 2025, 09:43 GMT
  11. Buyer information updated
    3 Feb 2025, 09:43 GMT
  12. Published value updated to £300,000
    4 Oct 2024, 09:07 BST
  13. Status changed to planned
    4 Oct 2024, 09:07 BST
  14. Official notice release published
    4 Oct 2024, 09:07 BST
  15. Buyer information updated
    4 Oct 2024, 09:07 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The system scope is for: - Improved accuracy of data recording and content for data quality purposes - Software licenses (included in the Contract) - Maintenance and support - Data migration from existing system to the replacement system - Training of administrators and users - Decommissioning of the Tranman system - Integration with IBC for stock ordering and supplier payment - Ability for station-based personnel to enter 'standard test' records to record total maintenance history - Industry suitable design and data capture to provide assurance and compliance when managing fleet/assets on behalf of HIWFRS - Improved reporting functionality and utilisation of data - Reduction of paper-based processes through direct input of data by users with improved accessibility - Driver and Vehicle Standards Agency (DVSA) compliant - Access to the system from HIWFRS sites and whilst working off site - Single Sign On access to the new system using HIWFRS user credentials in Azure AD - Ability to run on browsers running devices running Windows, Android and iOS - Create system connectors using standard API's
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    14 May 2025, 14:13 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 5 Mar 2025, 00:00 GMT · £1,051,578
Commercial outcome and competition
Awards
ASSETWORKS FLEET SOLUTIONS LTD
Not published · Not published · active
Contracts
Fleet and Asset Management System
£1,051,578 · signed 5 Mar 2025, 00:00 GMT · active
Bid statistics
bids: 3 (lot 1)
electronicBids: 3 (lot 1)
smeBids: 3 (lot 1)
Buyer and organisations in this procedure

Hampshire and Isle Of Wight Fire and Rescue Service

Contracting authority GB-FTS-141303
View buyer profile

  • Hampshire and Isle Of Wight Fire and Rescue Service
    buyer

    Leigh Road, Eastleigh, UKJ3, SO509SJ
    procurement.support@hants.gov.uk

  • AssetWorks Fleet Solutions Limited
    supplier

    GB-COH: 15298579
    Brook Suite, Ground Floor, Bewley House, Marshfield Road,, Chippenham, UKK1, SN15 1JW

  • High Court
    reviewBody

    Strand, London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published