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Published 19 Oct 2021, 12:10 BST

Official UK procurement notice

Fixed Electrical Inspection and Testing and Portable Appliance Testing Framework

Official notice

Authority: The North Yorkshire Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: North East (UKC11)North West (UKD1)Yorkshire & Humber (UKE11)
Framework ceiling (notional)£1,140,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 18 Nov 2021awarded 31 Jan 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The Authority wishes to award a framework agreement for Fixed Electrical Inspection and Testing and Portable Appliance Testing to Properties within the County of North Yorkshire and surrounding Council Authority Areas. This framework contract is to provide Planned Preventative Maintenance (PPM) Service Visits and Planned Repairs Works to ensure that all Fixed Electrical Installations, Portable Appliances and Stage Lighting Installations under this agreement meet all statutory safety requirements and are maintained appropriately. Work must be carried out in accordance with appropriate British Standards, Approved Codes of Practice and Manufactures specifications also in accordance with best practice as determined by a recognised trade body – for example, NICEIC, ECA or NAPIT.

CPV: Repair and maintenance services of building installations

How this framework works

From the published notice
Places
up to 2 suppliers · 5 bids received (2.5 per place) · 1 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £570,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Fixed Electrical Inspection and Testing and Portable Appliance Testing - EastAwardedRenewal North East, Yorkshire & Humberceiling above

This lot covers the following surrounding Council Authority areas:

  • North Yorkshire (East only – Appendix A shows the exact geographical split)
  • Redcar & Cleveland
  • Middlesborough
  • Stockton-on Tees
  • Hartlepool
  • York
  • East Riding of Yorkshire
  • Doncaster
  • Kingston upon Hull

All of the Authority’s corporate Properties are managed directly by the Authority and hence all works for these Properties are intended be covered throughout the duration of the framework. Properties not maintained and/or owned by the Authority (i.e. schools, Pupil referral units, and other public authorities) have the option to sign up to or out of this framework as part of the Authority’s traded service.

Delivery: North East, Yorkshire & Humber
Extensions: Two year initial period, followed by two further 12 month periodsVariant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #2Fixed Electrical Inspection and Testing and Portable Appliance Testing - WestAwardedRenewal North East, North West +1ceiling above

This lot covers the following surrounding Council Authority areas:

  • North Yorkshire (West only – Appendix A shows the exact geographical split)
  • County Durham
  • Cumbria
  • Lancaster
  • Pendle
  • Ribble Valley
  • Bradford
  • Leeds
  • Wakefield
  • Calderdale

All of the Authority’s corporate Properties are managed directly by the Authority and hence all works for these Properties are intended be covered throughout the duration of the framework. Properties not maintained and/or owned by the Authority (i.e. schools, Pupil referral units, and other public authorities) have the option to sign up to or out of this framework as part of the Authority’s traded service.

Delivery: North East, North West, Yorkshire & Humber
Extensions: Two year initial period, followed by two further 12 month periodsVariant bids: not allowed
50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Fixed Electrical Inspection and Testing and Portable Appliance Testing…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
19 Oct 2021, 12:10 BST
Last source update
1 Feb 2022, 15:09 GMT
Award evaluation window
18 Nov 2021 – …
Authority reference
46476
FTS notice number
2022/S 000-002847
Classification (CPV)
Repair and maintenance services of building installations
Delivery area
North East (UKC11)North West (UKD1)Yorkshire & Humber (UKE11)
Official registry OCID
ocds-h6vhtk-02ed5d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: OJEU Framework Permissible Users The following is a list of eligible public sector bodies who can access this framework arrangement: - Local authority councils: county, unitary, district, borough, metropolitan, parish and community councils (https://www.gov.uk/find-local-council) - Educational establishments: nursery school, primary school, middle or high school, secondary school, academy, special school, pupil referral unit, further education college, university (https://get-information-schools.service.gov.uk) - Higher education establishments (https://www.gov.uk/check-university-award-degree) - Education Trusts (https://get-information-schools.service.gov.uk) - UK Police Forces (https://www.police.uk/forces/) - UK Fire and Rescue Services (https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services) - UK Maritime & Coastguard Agency (https://www.gov.uk/government/organisations/martitime-and-coastguard-agency/about) - NHS Authorities and Trusts (https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx) - Ambulance Service (https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx) - England / UK Central Government (https://www.gov.uk/government/organisations) - Registered Charities (https://register-of-charities.charitycomission.gov.uk/) - any contracting authority created as a wholly owned subsidiary of the above (including North Yorkshire County Council)

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
18 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
18 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

18 Nov 2021 → 1 Feb 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    18 Nov 2021, 12:00 GMT
  2. Bids opened
    18 Nov 2021, 12:00 GMT
  3. Notice published
    1 Feb 2022, 15:09 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Feb 2022, 15:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 55 from SMEs
Contracts signed 2latest 31 Jan 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £570,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Fixed Electrical Inspection and Testing and Portable Appliance Testing - East

    Signed
    31 Jan 2022
    Value
    ceiling above
    Status
    active

  • Fixed Electrical Inspection and Testing and Portable Appliance Testing - West

    Signed
    31 Jan 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic5——

Contracting authority & participating public bodies

North Yorkshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 8867655 County Hall, Racecourse Lane,, Northallerton, Yorkshire & Humber, DL7 8ADContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London
  • The Royal Courts of JusticeReview contact point LondonContact phone

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria