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Fitness Equipment Service and Maintenance Contract

Fitness equipments
Installation services of fitness equipment
Repair and maintenance services of playground equipment
Wales (UKL14)
Published value
£180,000
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Carmarthenshire County Council: "Fitness Equipment Service and Maintenance Contract". Published status: planning. Published value: £180,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCarmarthenshire County CouncilScope & CategoriesNot publishedSubmission Window
planning
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£180,000
Bidder Intelligence · Authority Profile: Carmarthenshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Carmarthenshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
9.8Bids / Report
0% of reports have one bid
Supplier ConcentrationHigh Concentration
Children in WalesTop vendor: 100% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 69 active published awards; 23 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Children in Wales1 win£144,000
Procedure terms
Contracting AuthorityCarmarthenshire County Council
Procedure methodNot published
Procurement categoryNot published
Statusplanning
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Apr 2026, 11:20 BST
Last source update14 Apr 2026, 11:20 BST
Recurring procurementNot published
ClassificationFitness equipments, Installation services of fitness equipment, Repair and maintenance services of playground equipment
Delivery area
Wales (UKL14)
OCIDocds-h6vhtk-0681bc
What is being bought
Carmarthenshire County Council, through its Actif Sport & Leisure service, is exploring market capability and delivery options for a future service and maintenance contract covering fitness equipment across five leisure centres within the County (Carmarthen Leisure Centre, Amman Valley Leisure Centre, St Clears Leisure Centre, Llandovery Leisure Centre, and Newcastle Emlyn Leisure Centre). The Council’s fitness equipment estate comprises a mixed portfolio of manufacturers, including Life Fitness, Technogym, Concept2, Black Box, Origin, Keiser and Wolverson, and supports the ongoing operation of fitness suites, studios and associated facilities. Existing service and maintenance arrangements for this equipment have reached the end of their contractual term, and the Council is seeking market input to help shape a compliant, value‑for‑money procurement approach. The anticipated scope of the future contract is expected to include planned servicing, reactive maintenance, fault repairs, and annual service certification across all in‑scope equipment, with an emphasis on maintaining equipment availability, supporting business continuity, and ensuring compliance with relevant health and safety requirements. The Council is also interested in understanding market approaches to managing a mixed‑manufacturer estate and the use of manufacturer‑approved parts and competent engineers. The Council operates its leisure facilities using the Orbit4 asset management platform and is seeking feedback on the integration of service and maintenance activities with digital asset management systems, including ticket logging, response times, service reporting, and record‑keeping for audit and assurance purposes. Market engagement responses will help inform proportionate requirements around system integration, service responsiveness, and management information.
What changed
From the official release history
  1. Published value updated to £180,000
    14 Apr 2026, 11:20 BST
  2. Status changed to planning
    14 Apr 2026, 11:20 BST
  3. Official notice release published
    14 Apr 2026, 11:20 BST
  4. Buyer information updated
    14 Apr 2026, 11:20 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Pipeline notice
    14 Apr 2026, 11:20 BST
  2. Procedure published
    14 Apr 2026, 11:20 BST
  3. engagement
    14 May 2026, 23:59 BST · scheduled
    The Council is considering several potential contract duration options, reflecting differing commencement dates across sites and the need for flexibility where equipment may be replaced during the contract term with new assets that include embedded maintenance arrangements. The engagement also seeks market insight into cost structures, service tiers for cardiovascular and resistance equipment, and approaches to delivering consistent service levels across multiple geographically dispersed sites. In addition, the Council seeks market feedback on supplier capacity and resilience to support a geographically dispersed estate; appropriate risk allocation and contract management practices for service and maintenance contracts of this nature; proportionate approaches to compliance, assurance, and record keeping; and any opportunities for innovation or efficiencies that could enhance equipment availability, service reliability, or overall value for money. This preliminary market engagement is intended solely to inform the Council’s procurement strategy, specification development, and risk assessment ahead of any formal tender process. It does not represent a commitment to proceed with procurement, determine the final scope or route to market, or confer any advantage on participating organisations. Interested parties are invited to respond to this preliminary market engagement by contacting the Lead Officer via email by the deadline stated. The Council may use a combination of written responses and follow up discussions to inform its understanding of the market. Follow up discussions, where offered, will be arranged by appointment only (e.g. via Microsoft Teams), time limited, and conducted on a consistent basis. Participation in any discussion is optional and does not confer any advantage in any subsequent procurement process.
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Carmarthenshire County Council

Contracting authority GB-PPON-PTVL-7854-TMRZ
View buyer profile
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published