Official UK procurement notice
FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM
Authority: West Midlands Fire and Rescue Authority (Police & fire)
What is being bought
Published requirement descriptionThis tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
- Recurrence: 9 years
CPV: Business transaction and personal business software package · Software support services
The lotProcurement structure
single lot · value publishedLot #1West Midlands Fire Service provides Firefighter Pension administration services in…AwardedRenewalPublished value£920,000
West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members.
The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team.
The software for the current system is licenced to the Authority and runs on the Authority’s internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery.
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 45%
- Social Value: 5%
- Price: 50%
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 9 years
- First published
- 25 Feb 2021, 14:35 GMT
- Last source update
- 17 Aug 2021, 10:08 BST
- Award evaluation window
- 31 Mar 2021 – …
- Authority reference
C003112- FTS notice number
2021/S 000-020030- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029645Find a Tender
- Electronic trading
- e-invoicing allowed
How it was run
Official notice- Submission deadline
- 31 Mar 2021, 16:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 31 Mar 2021, 16:00 BST
Timeline
31 Mar 2021 → 5 Nov 2021 · 5 dates- Submission deadline31 Mar 2021, 16:00 BST
- Bids opened31 Mar 2021, 16:00 BST
- Bids must remain valid until30 Jun 2021, 23:59 BST
- Notice published17 Aug 2021, 10:08 BST
- Contract starts5 Nov 2021
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Aug 2021, 10:08 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Heywood LtdSME | £912,000 † | — | Awarded |
Contracts
FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM · Heywood LtdSME
- Signed
- 9 Jul 2021
- Value
- £912,000
- Period
- … – 4 Nov 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Heywood Ltd Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria