Fire Sprinkler Servicing & Maintenance & Periodic Testing

CPV: Fire-prevention services · Miscellaneous fire-protection equipment · Repair and maintenance services of firefighting equipment

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

3 Apr 2025, 17:49 BST

Last source update

22 Apr 2025, 16:24 BST

Authority reference

SCC-SMS-0254

FTS notice number

2025/S 000-016330

Classification (CPV)

Fire-prevention servicesMiscellaneous fire-protection equipmentRepair and maintenance services of firefighting equipment

Delivery area

South East (UKJ32)

Official registry OCID

ocds-h6vhtk-04fd04 Find a Tender

Why no open competition

Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive

Published justification

Southampton City Council (the Authority) intends to award a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance.

The framework enables the Authority to engage Harmony Fire Limited directly, as they are an approved and pre-qualified supplier with national coverage. A direct award is justified due to service continuity and efficient mobilisation, given their role as the incumbent supplier for our fire sprinkler system installations. This also reflects their top overall scoring position within the framework lot/workstream.

This route to market has been reviewed and approved by the framework owner. This supplier already has a detailed knowledge of our property portfolio, including the systems and processes in place to facilitate a smooth transition of services to this new direct award call-off contract as a result of being our incumbent supplier for the installation of fire sprinkler systems. A contract that has been compliantly awarded gives us significant added value through agreed contractual terms and benefits from the economies of scale offered via the framework, along with reassurance that the awarded framework has tested the market and this supplier continues to be competitive as the top scoring supplier on the framework lot/workstream.

The proposed duration of this call of contract is 2 years +1+1 at the sole discretion of the Authority and has a proposed value across the entire potential length of the contract of approximately £2,176,610.82.

Accordingly, the Authority considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of regulation 99(3) of the public contracts regulations 2015.

Publisher note: Southampton City Council (the Authority) intends to award a contract to Harmony Fire Limited via direct award through the CHIC Fire and Building Safety Framework - Lot 2 Workstream 2 - Servicing and Maintenance. The framework enables the Authority to engage Harmony Fire Limited directly, as they are an approved and pre-qualified supplier with national coverage. A direct award is justified due to service continuity and efficient mobilisation, given their role as the incumbent supplier for our fire sprinkler system installations. This also reflects their top overall scoring position within the framework lot/workstream. This route to market has been reviewed and approved by the framework owner. This supplier already has a detailed knowledge of our property portfolio, including the systems and processes in place to facilitate a smooth transition of services to this new direct award call-off contract as a result of being our incumbent supplier for the installation of fire sprinkler systems. A contract that has been compliantly awarded gives us significant added value through agreed contractual terms and benefits from the economies of scale offered via the framework, along with reassurance that the awarded framework has tested the market and this supplier continues to be competitive as the top scoring supplier on the framework lot/workstream. The proposed duration of this call of contract is 2 years +1+1 at the sole discretion of the Authority and has a proposed value across the entire potential length of the contract of approximately £1,300,000. Accordingly, the Authority considers that public procurement law permits the award of a contract without prior publication of a contract notice to be permissible on the grounds of regulation 99(3) of the public contracts regulations 2015. By issuing this VEAT notice the Authority intends to commence the standstill period which will expire at midnight on 14th April 2025.

• Harmony Fire LimitedAwarded supplierGB-COH: 10427303 Yeovil, UK

No document links were published on the notice.