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Published 23 Jul 2025, 16:43 BST

Official UK procurement notice

Fire Smoke Damper Surveys

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: Wales (UKL22)
Published estimate£380,000≈ £127k / year · £456,000 inc. VAT15.6% above published estimate
Submissions closed 1 Sept 2025awarded 27 Jan 2026
Awarded to Premier Compliance UK LTD
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Cardiff and Vale University Health Board posted an open competitive FTS tender on the 30th July 2025 as they required a contractor to liaise with and arrange joint testing visits with the Health Board's incumbent specialist fire alarm companies and/or damper manufacturers to arrange combined testing of the Fire/Smoke dampers to panel signal testing and FD panel health checks. Following the conclusion of the evaluation, Cardiff and Vale University Health Board now intend to award this contract.

CPV: Fire-detection systems · Repair and maintenance services of rolling stock

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£380,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £380,000 exc. VAT · £456,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: An option to extend for a further two years in annual intervals at the sole discretion of the Health Board
31625100 Fire-detection systems50222000 Repair and maintenance services of rolling stock

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical
  • Commercial
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jul 2025, 16:43 BST
Last source update
13 Feb 2026, 14:19 GMT
Award evaluation window
Submission end – 22 Sept 2025
Authority reference
CAV-FTS-60011
FTS notice number
2025/S 000-044411
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fire-detection systemsRepair and maintenance services of rolling stock
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-0564e4 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
1 Sept 2025, 12:00 BST
Clarification deadline
25 Aug 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

23 Jul 2025 → 13 Feb 2026 · 11 dates
  1. Planning notice published
    23 Jul 2025, 16:43 BST
  2. Tender notice published
    30 Jul 2025, 15:58 BST
  3. Market engagement
    30 Jul 2025, 23:59 BST

    No current action, tender to be posted in the next coming week(s).

  4. Next notice expected
    31 Jul 2025, 23:59 BST
  5. Clarification questions by
    25 Aug 2025, 16:00 BST
  6. Submission deadline
    1 Sept 2025, 12:00 BST
  7. Award decision expected by389 days ago
    22 Sept 2025, 23:59 BST
  8. Contract starts381 days ago
    1 Oct 2025, 00:00 BST
  9. Assessment summaries sent263 days ago
    27 Jan 2026
  10. Standstill ends253 days ago
    5 Feb 2026, 23:59 GMT
  11. Latest notice published246 days ago
    13 Feb 2026, 14:19 GMT

Notice history

9 events · 4 releases on Find a Tender · since 23 Jul 2025
  1. Preliminary market engagement notice published
    23 Jul 2025, 16:43 BST
    UK2
  2. Tender notice published
    30 Jul 2025, 15:58 BST
    UK4
  3. Status changed to active
    30 Jul 2025, 15:58 BST
  4. Procurement method changed
    30 Jul 2025, 15:58 BST
  5. Deadline published: 1 Sept 2025, 12:00 BST
    30 Jul 2025, 15:58 BST
  6. Contract award notice published
    27 Jan 2026, 11:46 GMT
    UK6
  7. Status changed to complete
    27 Jan 2026, 11:46 GMT
  8. Contract signature expected
    6 Feb 2026, 23:59 GMT
    scheduled
  9. Contract details notice published
    13 Feb 2026, 14:19 GMT
    UK7
Routine re-releases (4)
  • 2025-07: 1 release · 23 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £439,2291 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 12 Feb 2026
Awarded toValueDateStatus
Premier Compliance UK LTDSMEFire Smoke Damper Surveying9 Feb 2026 – 8 Feb 2029 · up to 8 Feb 2031Extensions: The extension period is to be taken in annual tranches and at the sole discretion of the Health Board.£439,22927 Jan 2026Awarded

Contracts

  • Fire Smoke Damper Surveying · Premier Compliance UK LTDSME

    Signed
    12 Feb 2026
    Value
    £439,229
    Period
    16 Feb 2026 – 15 Feb 2029 · up to 15 Feb 2031 with extensions
    Status
    active
    Extensions
    Extension period to be taken in annual tranches at the sole discretion of the Health Board.
    3 agreed KPIs: Inspections · Reporting · No Accesses
    • Inspections
    • Reporting
    • No Accesses

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 4 at stage one30—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN Woodland House, Maes-Y-Coed Road, Cardiff, Wales, CF14 4HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Premier Compliance UK LtdAwarded supplierGB-PPON: PWNM-3772-LNQR Unit 2g, Redwither Tower, Wrexham, Wales, LL13 9XTContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure