Official UK procurement notice
Fire Safety Works · UK public procurement notice
Authority: Great Places Housing Group (Housing)
What is being bought
Published requirement descriptionGPHG owns and manages 892 buildings which are subject to Fire Risk Assessments
(FRAs), on which we expect to conduct circa 450 FRAs per annum.
Great Places Housing Group (GPHG) requires contractors to carry out remedial fire door
and firestopping works and services to relevant buildings throughout its estate, in
compliance with the recommendations of our ongoing programme of Fire Risk
Assessments.
The works will primarily be passive firestopping, but may also include some active fire
safety measures.
- The authority expects to re-tender this requirement around 5 Jan 2029, 23:59 GMT.
- How the procedure runs: Although prior notices concerning this requirement have been published, UK2 Preliminary market engagement notice, id. 2025/S 000-072975, published on 11th November 2025, and particularly UK3 Planned planned procurement notice 2025/S 000-077010, published 0n 25th November 2025, due to a change from an Open to a Competitive Flexible Procedure subsequent to these notices, it has not been possible to formally link those notices to this Tender Notice. Nevertheless, the same requirement is being met, and Great Places believes the Planned Procurement Notice is a Qualifying Planned Procurement Notice, and has therefore adopted shortened timeframes for the submissions of tenders. Suppliers are advised to read the Invitation To Tender Carefully before proceeding to complete their responses. The Competitive Flexible Procedure will have three stages, which, aside from the final in person interview, will be conducted via the ProActis ProContract portal, ref: DN802493 At the initial stage, Suppliers will be invited to complete a Procurement Specific Questionnaire ('PSQ'), including the Conditions of Participation ('CoP')which suppliers will be required to meet. In addition, at this stage, Suppliers will be required to complete an indicative pricing schedule. Suppliers will have the opportunity to submit request clarifications up to 15th April, and first stage submissions must be submitted by 12 noon on Wednesday 22nd April, These initial submissions will then be assessed for compliance both with statutory requirements, and the CoP required by Great Places. Should any supplier fail to meet these requirements, their submission will be discarded at this stage. The pricing submissions will then be collated, evaluated and ranked, according to their proximity to a competitive benchmark, the Optimum Price, and the twelve (12) highest ranked suppliers will be invited to the second stage. Suppliers must note that the Optimum Price will be deemed to be the mean of pricing submissions (not already discarded) minus one Standard Deviation. Hence the lowest priced tenders may not be the closest to the Optimum price, and hence highest ranked, and indeed may not be amongst the 12 selected tender submissions. At the second stage, suppliers will be required to complete a Quality Questionnaire composed of written responses to five (5) questions by 12 noon on Friday 18th May. Stage two responses will then be evaluated by Great Places' panel of evaluators, moderated to achieve consensus marking, and added to pricing scores to render a new ranking. The highest ranked eight (8) suppliers will then be invited to interviews. Interviews will be conducted in person at Great Places Head Offices, 2a Derwent Avenue, West Didsbury, Manchester M21 7QP in the period 9th- 14th June. Interviews responses will then be evaluated and ranked, with the scores being added to those produced at the end of Stage 2, and new, final rankings produced. The four highest ranking suppliers will be deemed to have provided the Most Advantageous Tenders, and will be invited to join the framework.
- No preliminary market engagement: n/a
CPV: Fire doors · Fire-prevention installation works · Installation services of electrical and mechanical equipment · Installation services of fire protection equipment · Miscellaneous fire-protection equipment
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 4 suppliers · 8 bids received (2.0 per place) · 4 appointed (full)
- Framework period
- 8 yrs from 31 Jul 2026
- Scheme runs until
- 30 Jul 2034
Published description of the framework
Contracts may be awarded to successful suppliers with a place on the framework either with or without competition, in compliance with §45 of PA23.
Any contracts under the framework awarded without competition will be awarded according to objective mechanisms detailed in the Framework Agreement.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£6,666,667
- Economic & financial standing
i) Suppliers must meet the insurance requirements as specified in §2.5 of the ITT
j) Suppliers must fulfil the safeguarding criteria set out at §7.3 of Appendix 2a
k) Suppliers must fulfil the Data Protection and Cyber Security requirements detailed in §9.3 of Appendix 2a
- Technical & professional ability
a) Suppliers must be able to cover the full range of both planned and responsive works comprehended in the specification across all GPHG areas (see map at §2.5 of Appendix 2a Service Specification to the ITT)
b) Suppliers must have experience of working with Housing Associations or other Registered Providers of Social Housing to carry out similar works within the North West of England or Yorkshire:
o to evidence their relevant experience, potential providers must provide three references for contracts of a similar nature, scale and complexity to those described in these tender documents, at least two of which must be in Yorkshire or the North West of England delivered within the last three years, and at least two of which must be for Housing Associations or other Providers of Social Housing
- Each reference should include:
- Contracting Authority or Client name
- Description of services provided (less than 350 words)
- Contract value and duration
- Contact details for verification
c) Suppliers must be able to design portions of the works, and, when required, to act as Principal Designer
d) Suppliers must have the ability to carry out urgent responsive works within HHSRS timeframes, to comply with legislative requirements
e) Suppliers must provide details of their last five years' RIDDOR stats together with an indication of any statutory enforcement or remedial action notices, and compliance with these
f) Suppliers must provide details of any significant or persistent contractual or performance issues under contracts with other Providers of Social Housing within the last five years
g) Suppliers must be accredited under the at least one of the below list of schemes (or their equivalents):
o FIRAS Installer Certification
o BM TRADA Q Mark Certification (all of Fire Door Installation, Fire Door Maintenance & Fire Stopping to STD05b)
o LPS1531 2.0
h) Individuals used by suppliers (whether directly employed or subcontracted) in any work on fire doors and fire compartmentation must be accredited under at least one of the below list of schemes (or their equivalents):
o BM Trada Q Mark (all of Fire Door Installation, Fire Door Maintenance & Fire Stopping to STD05b)
o Level 3 Course in Passive Fire Protection (BRE/IFC)
o NVQ Level 2 Diploma in Associate Industrial Services Occupations - Passive Fire Protection, with 1:1 supervision from a Level 3 qualified and experienced operative
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality Questionnaire: 35%
- Interview: 20%
- Price: 45%
Published award criteria (3)
- Quality Questionnaire: A Quality Questionnaire, composed of five questions for which detailed written responses are required, which will be completed at stage 2 by the 12 highest ranked suppliers after stage 1.
- Price: An indicative pricing schedule, including a wide range of the works which will be required, to be completed at stage 1. Suppliers should note that the pricing will be evaluated for its proximity to a competitive optimum price, derived from the mean minus one standard deviation from all valid tender prices evaluated. This is further explained in the Invitation To Tender
- Interview: A Qualitative interview, dealing with supplier's responses to practical issues emerging from the execution of Fire Safety Works in Social Housing
- Economic & financial standing
i) Suppliers must meet the insurance requirements as specified in §2.5 of the ITT
j) Suppliers must fulfil the safeguarding criteria set out at §7.3 of Appendix 2a
k) Suppliers must fulfil the Data Protection and Cyber Security requirements detailed in §9.3 of Appendix 2a
- Technical & professional ability
a) Suppliers must be able to cover the full range of both planned and responsive works comprehended in the specification across all GPHG areas (see map at §2.5 of Appendix 2a Service Specification to the ITT)
b) Suppliers must have experience of working with Housing Associations or other Registered Providers of Social Housing to carry out similar works within the North West of England or Yorkshire:
o to evidence their relevant experience, potential providers must provide three references for contracts of a similar nature, scale and complexity to those described in these tender documents, at least two of which must be in Yorkshire or the North West of England delivered within the last three years, and at least two of which must be for Housing Associations or other Providers of Social Housing
- Each reference should include:
- Contracting Authority or Client name
- Description of services provided (less than 350 words)
- Contract value and duration
- Contact details for verification
c) Suppliers must be able to design portions of the works, and, when required, to act as Principal Designer
d) Suppliers must have the ability to carry out urgent responsive works within HHSRS timeframes, to comply with legislative requirements
e) Suppliers must provide details of their last five years' RIDDOR stats together with an indication of any statutory enforcement or remedial action notices, and compliance with these
f) Suppliers must provide details of any significant or persistent contra…
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
- “Fire Safety Works” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 5 Jan 2029
- First published
- 31 Mar 2026, 13:31 BST
- Last source update
- 21 Oct 2026, 16:50 BST
- Award evaluation window
- Submission end – 6 Jul 2026
- Authority reference
DN802493- FTS notice number
2026/S 000-029658- Accelerated
- State of urgency
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067920Find a Tender- Contract terms summary
Invoices will be validated against orders completed in Great Places Contractor Portal, or against other GPHG purchase orders. All invoices must be sent to [email protected] quoting a valid purchase order number.
Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Contractor within 30 calendar days from receipt of an undisputed invoice.
- How it runs
Although prior notices concerning this requirement have been published, UK2 Preliminary market engagement notice, id. 2025/S 000-072975, published on 11th November 2025, and particularly UK3 Planned planned procurement notice 2025/S 000-077010, published 0n 25th November 2025, due to a change from an Open to a Competitive Flexible Procedure subsequent to these notices, it has not been possible to formally link those notices to this Tender Notice. Nevertheless, the same requirement is being met, and Great Places believes the Planned Procurement Notice is a Qualifying Planned Procurement Notice, and has therefore adopted shortened timeframes for the submissions of tenders.
Suppliers are advised to read the Invitation To Tender Carefully before proceeding to complete their responses.
The Competitive Flexible Procedure will have three stages, which, aside from the final in person interview, will be conducted via the ProActis ProContract portal, ref: DN802493
At the initial stage, Suppliers will be invited to complete a Procurement Specific Questionnaire ('PSQ'), including the Conditions of Participation ('CoP')which suppliers will be required to meet. In addition, at this stage, Suppliers will be required to complete an indicative pricing schedule. Suppliers will have the opportunity to submit request clarifications up to 15th April, and first stage submissions must be submitted by 12 noon on Wednesday 22nd April,
These initial submissions will then be assessed for compliance both with statutory requirements, and the CoP required by Great Places. Should any supplier fail to meet these requirements, their submission will be discarded at this stage. The pricing submissions will then be collated, evaluated and ranked, according to their proximity to a competitive benchmark, the Optimum Price, and the twelve (12) highest ranked suppliers will be invited to the second stage.
Suppliers must note that the Optimum Price will be deemed to be the mean of pricing submissions (not already discarded) minus one Standard Deviation. Hence the lowest priced tenders may not be the closest to the Optimum price, and hence highest ranked, and indeed may not be amongst the 12 selected tender submissions.
At the second stage, suppliers will be required to complete a Quality Questionnaire composed of written responses to five (5) questions by 12 noon on Friday 18th May.
Stage two responses will then be evaluated by Great Places' panel of evaluators, moderated to achieve consensus marking, and added to pricing scores to render a new ranking. The highest ranked eight (8) suppliers will then be invited to interviews.
Interviews will be conducted in person at Great Places Head Offices, 2a Derwent Avenue, West Didsbury, Manchester M21 7QP in the period 9th- 14th June.
Interviews responses will then be evaluated and ranked, with the scores being added to those produced at the end of Stage 2, and new, final rankings produced. The four highest ranking suppliers will be deemed to have provided the Most Advantageous Tenders, and will be invited to join the framework.
- Risks
Market Capacity Risk - Limited number of suitably qualified contractors may lead to insufficient competition.
Pricing Volatility - Fluctuations in material and labour costs (e.g. due to inflation or supply chain issues) could impact contract delivery and budget adherence.
Supply Chain Disruption - Global or local events could impact delivery times and costs.
Mobilisation Delays - Contractors may face delays in starting services due to onboarding, resource allocation, or access issues.
Policy or Legislative Changes - New government regulations (e.g. building safety, net zero requirements) could impose additional obligations mid-contract.
Force Majeure Events - Natural disasters, pandemics, or geopolitical events could impact delivery timelines or costs.
Undisclosed Conflicts of Interest - A bidder may have undeclared relationships that could compromise the integrity of the process.
Cybersecurity Breaches - If digital systems are used for scheduling or reporting, there's a risk of data breaches or system failures.
Complaints - Dissatisfaction from residents or stakeholders could delay or complicate works.
Leasehold reform - Ongoing or upcoming leasehold reform legislation (e.g. Leasehold and Freehold Reform Bill) may alter the rights of leaseholders, particularly around service charges, consultation requirements, and enfranchisement.
In-house delivery - Repairs service delivered by internal resource may increase or decrease during lifetime of the contract.
Technology Failure or Integration Issues - If digital systems (e.g. job scheduling, resident portals) are used, integration or reliability issues may arise.
Acquisition or merger in the event GPHG acquires additional stock, e.g. through merger, contract or other acquisition, then GPHG reserves the right to extend the contract by a further period of 1 year and up to 50% value
Additional services - Suppliers may be required to deliver additional services/works or location that are in keeping with the nature of the contract for presently unknown variables, such as:
> to support other departments within Great Places
> to help to meet carbon net zero objectives
> supporting any incoming or new regulatory and legislative changes
> in cases of urgency
> in cases of an alternative contract failure or termination
> in cases of GPHG staff absence or illness
How it was run
Official notice- Appointment period ends
- 22 Apr 2026, 12:00 BST
- Clarification deadline
- 15 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted using the ProActis ProContract portal, procontract.due-north.com ↗, ref. DN802493
All tender responses must be completed using the ProContract e-procurement system. All required tender documents must be uploaded onto the system.
For questions in relation to ProContract, including gaining access as a supplier, then you must contact the ProActis Supplier Support:
- Tel: 0330 005 0352 (8.30am to 5.00pm Monday to Friday);
- Email: [email protected]
- Log a support ticket online https: //suppliersupport.proactisservicedesk.com/
Where a document requires upload to ProContract, it should be renamed with the Potential Suppliers name, retaining the appendix number. For example:
- My company name Ltd_Appendix 3
- My company name Ltd_Appendix 4
Timeline
31 Mar 2026 → 30 Oct 2026 · 8 dates- Tender notice published205 days ago31 Mar 2026, 13:31 BST
- Clarification questions by190 days ago15 Apr 2026, 23:59 BST
- Admission / appointment period ends183 days ago · period end, not a bid countdown22 Apr 2026, 12:00 BST
- Award decision expected by108 days ago6 Jul 2026, 23:59 BST
- Contract starts84 days ago31 Jul 2026, 00:00 BST
- Assessment summaries sent2 days ago21 Oct 2026, 00:00 BST
- Latest notice published1 day ago21 Oct 2026, 16:50 BST
- Today22 Oct 2026
- Standstill endsin 8 days30 Oct 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 31 Mar 2026- Tender notice published31 Mar 2026, 13:31 BSTUK4
- Contract award notice published21 Oct 2026, 16:50 BSTUK6
- Status changed to complete21 Oct 2026, 16:50 BST
- Contract signature expected1 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Frank Rogers Building Contractor LtdSME, Holistic Fire Safety LtdSME, Jackson Jackson and Sons Ltd.SME, P Casey & Co. Limited18 Nov 2026 – 17 Nov 2034Options: The right to additional purchases while the contract is valid. Great Places may exercise the following options during the procurement phase: a. To alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. b. To alter, before the submission deadline for Stage One, the CFP description, stages or evaluation if this is proportionate based on clarifications received. c. To alter the draft tender documents provided at Stage One, ready for tenders at Stage Two where this is reasonable and proportionate to do so, for example, non-substantial amendments to remove errors, omissions, provide further detail or to ensure it is more readily understood. d. To abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Suppliers, should it elect to abandon this procurement exercise. e. To alter the procurement timetable at its discretion. f. To clarify any part of a submission received at any stage. g. To use alternative electronic means of receiving tenders in the event of technical difficulties with the e-tender platform during the Competitive Flexible Procedure Great Places may exercise the following options during the Contract Period: The Contract Area or Contract Period may be extended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: • to support other departments within Great Places • to help to meet carbon net zero objectives • comply with any incoming or new regulatory and legislative changes • in cases of urgency • in cases of an alternative contract failure or termination • in cases of Great Places staff absence or illness All bids are to remain valid for acceptance for a period of 6 months. | £6,666,667 | 20 Oct 2026standstill to 30 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 36 at stage one | 6 | 0 | — |
Who bid
- wonFRANK ROGERS (BUILDING CONTRACTOR) LIMITEDSME · North West England
- wonHOLISTIC FIRE SAFETY LTDSME · Yorkshire and the Humber
- wonJACKSON, JACKSON & SONS LIMITEDSME · North West England
- wonP. CASEY & CO., LIMITED · North West England
- did not winABCA SYSTEMS LIMITED · North East England
- did not winNeo Property Solutions Limited · Yorkshire and the Humber
- did not winNOVUS PROPERTY SOLUTIONS LIMITED · West Midlands
- did not winT F JONES PROPERTY SERVICES LIMITEDSME · North West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
8 commercial parties on the notice · 4 awarded- ABCA SYSTEMS LIMITEDBidder / tenderer
- FRANK ROGERS (BUILDING CONTRACTOR) LIMITEDFramework contractor
- HOLISTIC FIRE SAFETY LTDFramework contractor
- JACKSON, JACKSON & SONS LIMITEDFramework contractor
- NOVUS PROPERTY SOLUTIONS LIMITEDBidder / tenderer
- Neo Property Solutions LimitedBidder / tenderer
- P. CASEY & CO., LIMITEDFramework contractor
- T F JONES PROPERTY SERVICES LIMITEDBidder / tenderer
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender