Official UK procurement notice
Fire Protection Works Programme 2026-27
Authority: The District Council of Folkestone and Hythe (Local council)
Sectors: Construction & Civil Engineering (45) Delivery: South East (UKJ44)
Published estimate£1,600,000≈ £800k / year · £1,920,000 inc. VAT26.9% below published estimate
Submissions closed 23 Sept 2025awarded 1 Dec 2025
Awarded to BELL GROUP LTD
Contract term 2 yrsends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionprogramme of fire safety works to our social housing stock and invites organisations to submit a tender to meet FHDC's requirements.
The scope of the works comprises the following:
Works may include:
- Renewal and/or remedial works to fire doors (front entrance, kitchen, communal doors);
- Compartmentation works;
- Firestopping works;
- Installation of loft hatches;
- Fire rated bin store enclosures;
- Signage.
Orders may be placed in respect to Works to:
- Tenanted Properties;
- internal and external Common Parts (including bin stores, refuse chambers and the like);
- managed leasehold Properties;
- sheltered housing Properties;
- other Tenures.
CPV: Fireproofing work
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (7)
- Previous Experience: 20%
- mobilisation and management: 15%
- compliance with regulations: 10%
- communication: 15%
- Total tender sum: 30%
- social value: 5%
- carbon reduction: 5%
Published award criteria (7)
- Total tender sum
- Previous Experience: Please provide detail of any similar projects that you have undertaken within the public sector and describe how you successfully completed the programme within timeframe. Provide details of procedures implemented by you to ensure and maintain • customer satisfaction; • health and safety compliance; • quality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials. Please provide examples.
- mobilisation and management: Explain your approach for ensuring the delivery of the contract. Your response should include the following elements: Mobilisation • Procedures that will ensure that the programme will be able to commence on contract start date; • Proposed programme of works, which would ensure that works are delivered on time and on schedule; • An outline of anticipated risks of delay to the programme and how the risks would be mitigated. Materials • How your company will resource and maintain the necessary materials/equipment for the project; • How will your company manage the increasing cost of materials when the SORs are fixed costs;
- compliance with regulations: Please demonstrate how you ensure changes in regulations and regulatory updates are implemented throughout your organisation, your response should focus on Health and Safety. Please provide an example where you implemented changes in your working practices to reflect revised or new regulations. Please provide an outline of your company Health and Safety policy.
- communication: Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following: • What is your notification procedure prior to visiting properties to ensure availability of access to the residents' home and/or adjacent areas; • How would your company ensure the programme of works are maintained and not impacted by any access issues; • How would you effectively communicate with vulnerable residents, from start to completion of works; • Provide an example of where communication with both a client and resident resolved a complaint; • Please outline your complaints procedures; • Please outline your Data Protection procedures.
- carbon reduction: Folkestone and Hythe District Council is committed to achieving carbon neutrality by 2030 as shown here. As our supplier, we expect your support and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control. Please state how your organisation will ensure it supports Folkestone and Hythe District Council's climate pledge during this contract by detailing below specific action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation. This should include your action monitoring approach and your reporting. If your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.
- social value: FHDC's Corporate Plan "Creating Tomorrow Together" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at folkestone-hythe.gov.uk/creatingtomorrowtogether. Explain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders. For example, your offer might include: • A staffing resource commitment, how many hours will be provided annually (eg annual Council staff volunteering day tidying communal gardens and small repair works); • An equipment/materials commitment (eg annual Council staff volunteering day painting benches, fencing, bollards etc); • An offer of Training and Apprenticeship Opportunities (please be specific). Your answer should include how you will monitor these commitments in a measurable way. If your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Aug 2025, 14:49 BST
- Last source update
- 25 Mar 2026, 09:30 GMT
- Authority reference
DN782108- FTS notice number
2025/S 000-047322- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058455Find a Tender
How it was run
Official notice- Submission deadline
- 23 Sept 2025, 13:00 BST
- Clarification deadline
- 12 Sept 2025, 23:59 BST
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Submission must be via www.kentbusinessportal.org.uk ↗ (proContract)
Timeline
8 Aug 2025 → 1 Apr 2026 · 5 dates- Tender notice published8 Aug 2025, 14:49 BST
- Clarification questions by12 Sept 2025, 23:59 BST
- Submission deadline394 days ago23 Sept 2025, 13:00 BST
- Latest notice published211 days ago25 Mar 2026, 09:30 GMT
- Contract starts205 days ago1 Apr 2026, 00:00 BST
Notice history
8 events · 5 releases on Find a Tender · since 8 Aug 2025- Tender notice published8 Aug 2025, 14:49 BSTUK4
- Tender notice published21 Aug 2025, 08:35 BSTUK4
- Deadline moved to 23 Sept 2025, 13:00 BST21 Aug 2025, 08:35 BST+14 days · was 9 Sept 2025, 13:00 BST
- Tender notice published26 Aug 2025, 14:53 BSTUK4
- Contract award notice published1 Dec 2025, 11:26 GMTUK6
- Status changed to complete1 Dec 2025, 11:26 GMT
- Contract signature expected24 Dec 2025, 23:59 GMTscheduled
- Contract details notice published25 Mar 2026, 09:30 GMTUK7
Published amendments (2)
Submission deadline extended to 23 September 2025.
Enquiry deadline extended to 12 September 2025 (in line with tender submission deadline extension to 29 Sep)
Routine re-releases (5)
- 2025-08: 2 releases · 8 Aug 2025, 21 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,170,0001 award exc. VAT
Bids received 1612 from SMEs
Contracts signed 1latest 19 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| BELL GROUP LTD1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: Extension option of up to 24 months dependent on the satisfactory performance of the contractor and presuming no significant changes to FHDC's requirements | £1,170,000 | 1 Dec 2025 | Awarded |
Contracts
Contract 1 · BELL GROUP LTD
- Signed
- 19 Mar 2026
- Value
- £1,600,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- two extensions of 12-months each time
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 16final-stage tenders · 24 at stage one | 12 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- BELL GROUP LTDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents can be downloaded from www.kentbusinessportal.org.uk (proContract) after signing in and expressing interest.
- Technical specifications Tender documents can be downloaded from www.kentbusinessportal.org.uk (proContract) after signing in and expressing interest.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender