Official UK procurement notice
Fire Damper Maintenance Tender
Authority: University of Exeter (Central government)
What is being bought
Published requirement descriptionThe University has awarded a contract following a above threshold open process for a single contractor to inspect and maintain its Fire Damper assets. The contract will also allow for reactive maintenance along with the option of new installation works being undertaken.
- The authority expects to re-tender this requirement around 6 Apr 2033, 00:59 BST.
CPV: Fire suppression system · Fire-prevention installation works · Installation services of fire protection equipment · Repair and maintenance services of building installations · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 50%
- Price: 50%
Published award criteria (2)
- Technical
- Price
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 6 Apr 2033
- First published
- 28 Mar 2025, 10:32 GMT
- Last source update
- 28 Jul 2025, 12:14 BST
- Award evaluation window
- Submission end – 31 May 2025
- Authority reference
UOE/2025/011/DB- FTS notice number
2025/S 000-013763- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f9ddFind a Tender
How it was run
Official notice- Submission deadline
- 6 May 2025, 12:00 BST
- Clarification deadline
- 2 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Mar 2025 → 1 Aug 2025 · 11 dates- Planning notice published28 Mar 2025, 10:32 GMT
- Market engagement5 Apr 2025, 00:59 BST
Fire Damper Maintenance Contractors are invited to complete a questionnaire which can be downloaded from the University's eTendering portal CTM here uk.eu-supply.com/ctm/supplier/publict… ↗ quote ID97976 or UOE/2025/011/DB. The questionnaire should be submitted by the 4th April 2025. This process does not form part of the formal tender procedure to follow and no bidders shall be disadvantages by either taking part or not taking part in this process.
- Next notice expected8 Apr 2025, 00:59 BST
- Tender notice published8 Apr 2025, 16:13 BST
- Clarification questions by2 May 2025, 12:00 BST
- Submission deadline6 May 2025, 12:00 BST
- Assessment summaries sent28 May 2025
- Award decision expected by31 May 2025, 00:59 BST
- Standstill ends9 Jun 2025, 23:59 BST
- Latest notice published28 Jul 2025, 12:14 BST
- Contract starts1 Aug 2025
Notice history
10 events · 4 releases on Find a Tender · since 28 Mar 2025- Preliminary market engagement notice published28 Mar 2025, 10:32 GMTUK2
- Tender notice published8 Apr 2025, 16:13 BSTUK4
- Published value updated to £200,0008 Apr 2025, 16:13 BSTwas £300,000
- Status changed to active8 Apr 2025, 16:13 BST
- Procurement method changed8 Apr 2025, 16:13 BST
- Deadline published: 6 May 2025, 12:00 BST8 Apr 2025, 16:13 BST
- Contract award notice published29 May 2025, 17:06 BSTUK6
- Status changed to complete29 May 2025, 17:06 BST
- Contract signature expected19 Jun 2025, 00:59 BSTscheduled
- Contract details notice published28 Jul 2025, 12:14 BSTUK7
Routine re-releases (4)
- 2025-03: 1 release · 28 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Rock Compliance LimitedSMEFire Damper Maintenance Services1 Aug 2025 – 1 Aug 2027 · up to 1 Aug 2033Extensions: Extensions will be taken in 2 year options up to a maximum of 6 years · Options: 1. Reactive Maintenance following inspections 2. New Installations where building refurbishments are being undertaken | £55,000 | 26 May 2025 | Awarded |
Contracts
Fire Damper Maintenance Services · Rock Compliance LimitedSME
- Signed
- 17 Jun 2025
- Value
- £66,000 inc. VAT
- Period
- 1 Aug 2025 – 2 Aug 2027 · up to 1 Aug 2033 with extensions
- Status
- active
- Extensions
- extensions are made in 2 year increments
- Options
- 1. Reactive Maintenance following inspections 2. New Installations where building refurbishments are being undertaken
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders | 7 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Rock Compliance LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender