Official UK procurement notice
Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works
Authority: University Of Edinburgh (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe University of Edinburgh has appointed two suppliers to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate.
This contract is split into 2 lots as follows, with one supplier appointed per lot.
Lot 1 - Central & Accommodation Area
Lot 2 - Science & Engineering, and Medical & Veterinary Areas
The initial contract term is 3 years from 2nd June 2026 and running to 1st June 2029. The University has the option to extend for two additional periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied.
The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).
- Recurrence: Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.
CPV: Fire-alarm system installation work · Fire-alarm systems · Repair and maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£10,000,000 together) · win at most 1 of them · same evaluation weights on every lotLot #1Central & Accommodation AreaAwardedRenewalPublished value£5,500,000
The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 1: Central & Accommodation Area.
The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).
Lot #2Science & Engineering, and Meds & Vets AreasAwardedRenewalPublished value£4,500,000
The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 2: Science & Engineering, and Medical & Veterinary Areas.
The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 80%
- price: 20%
Published award criteria (2)
- Technical: 80
- Price: 20
- Suitability
SPD 4A.2 Statement
Bidders must confirm if they hold the particular authorisation or memberships.
The following accreditations will be mandatory for the successful Supplier to currently hold:
- Membership of Select, NICEIC or equivalent.
- Membership of Professional body FIA / IFE / NSI.
- BAFE SP203-1 / FIRAS Accreditation.
If details of your memberships/accreditations are freely and publicly available online, bidders will need to provide the web address where the University can access the relevant supporting documents/certificates.
If the supporting documents/certificates are not available electronically, bidders must provide them separately, upon request, to demonstrate that you meet this requirement.
- Condition of participationno text publishedMinimum: SPD Statement 4B.1.1 Bidders will be required to have a “general” yearly turnover threshold of 4,500,000 GBP for Lot 1 and 3,500,000 for Lot 2, for each of the last three years prior to the date of proposed contract award. SPD Statement 4B.3 In case the information concerning tur…
- Technical & professional ability
SPD 4C.1.2 - Statement 1
Bidders will be required to provide three examples of contracts/services carried out during the past three years that demonstrate that you have experience to deliver Fire Alarm and Associated Services as described in the PCS Contract Notice which are similar in value and complexity of estate. At least two examples should demonstrate experience with both general and reactive maintenance, and at least one of the examples should demonstrate experience with planned installation works (full question text in SPD Documentation).
Weight: 45% overall (Each example is worth 15%).
SPD 4C.1.2 - Statement 2
A proven ability to manage the various elements of service delivery of this contract should be evidenced. Based on the examples described in Statement 1, Bidders are required to describe what their practical methods were for managing the following aspects of their contract (full question text in SPD Documentation).
Weight: 15%.
SPD 4C.1.2 - Statement 3
A positive health and safety culture is of paramount importance to the University. Bidders are required to describe in detail how they have pro-actively managed the Health & Safety issues of current and past contracts, with particular emphasis on the safety of employees and all third parties affected by their works. Responses should identify any examples of work within sensitive or hazardous environments, e.g., laboratories, animal houses and areas where asbestos may be present, etc.
Weight: 10%.
SPD 4C.4 Stateme…
Minimum: SPD 4D.1 1st Statement Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). If the bidder does not hold UKAS (or equivalent)…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.
- First published
- 17 Jun 2025, 08:49 BST
- Last source update
- 9 Jun 2026, 15:40 BST
- Authority reference
EC1056- FTS notice number
2026/S 000-054391- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054de0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
As detailed within the SPD and ITT documentation.
Publisher note: (SC Ref:833501)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Submission deadline
- 6 Nov 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
21 Jul 2025 → 9 Jun 2026 · 4 dates- Next notice expected21 Jul 2025, 00:00 BST
- Submission deadline350 days ago6 Nov 2025, 12:00 GMT
- Invitations to tender expected284 days ago12 Jan 2026
- Notice published135 days ago9 Jun 2026, 15:40 BST
Notice history
4 events · 3 releases on Find a Tender · since 6 Oct 2025- Status changed to active6 Oct 2025, 11:07 BST
- Procurement method changed6 Oct 2025, 11:07 BST
- Deadline published: 6 Nov 2025, 12:00 GMT6 Oct 2025, 11:07 BST
- Status changed to complete9 Jun 2026, 15:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Central & Accommodation Area1 award | |||
| OCS Technical Services Ltd | £5,500,000 † | — | Awarded |
| Lot 2 · Science & Engineering, and Meds & Vets Areas1 award | |||
| FMS Fire and Security LtdSME | £4,500,000 † | — | Awarded |
Contracts
Central & Accommodation Area · OCS Technical Services Ltd
- Signed
- 28 May 2026
- Value
- £5,500,000
- Status
- active
Science & Engineering, and Meds & Vets Areas · FMS Fire and Security LtdSME
- Signed
- 28 May 2026
- Value
- £4,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Central & Accommodation Area | 7bids · 7 electronic · 7 from abroad | 4 | — | — |
| 2 · Science & Engineering, and Meds & Vets Areas | 7bids · 7 electronic · 7 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court & Justice of the Peace CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- FMS Fire and Security LtdAwarded supplier
- OCS Technical Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.