Official UK procurement notice
Fire Alarm Support Contractor
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council have engaged with an experienced contractor to complete testing on our complex fire alarm systems, including planned and reactive maintenance, repair as well as the installation and upgrading of fire alarm systems within Buildings owned, managed or used by Swindon Borough Council.
The Contractor will support our in-house team, as well as emergency out of hours support for all fire alarm systems, this includes both conventional types and addressable systems located within all buildings owned and managed by Swindon Borough Council. The contract will be for a period of 2 Years with optional 1 year extension periods
CPV: Fire-alarm system installation work · Fire-alarm systems · Installation services of fire protection equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£480,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Implementation: 7.5%
- Health and Safety: 7.5%
- Quality Assurance: 7.5%
- Problem Solving: 7.5%
- Price: 60%
- Social Value: 10%
Published award criteria (6)
- Price
- Implementation
- Health and Safety
- Quality Assurance
- Problem Solving
- Social Value
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Mar 2026, 15:24 GMT
- Last source update
- 22 Oct 2026, 09:46 BST
- Award evaluation window
- Submission end – 28 Jul 2026
- Authority reference
DN816865- FTS notice number
2026/S 000-047074- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066257Find a Tender
How it was run
Official notice- Requests to participate (first stage)
- 22 Jun 2026, 15:00 BST
- Submission deadline
- 22 Jun 2026, 15:00 BST
- Clarification deadline
- 15 Jun 2026, 15:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender documents the Authority is providing the documents in the attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk ↗
In order to access amendable versions of the documents and to submit a response, Suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk ↗ then register an interest before obtaining access and download the word and excel format documents for completion and submission.
Timeline
4 Mar 2026 → 2 Nov 2026 · 10 dates- Planning notice published235 days ago4 Mar 2026, 15:24 GMT
- Market engagement220 days ago19 Mar 2026, 23:59 GMT
Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled quarterly, biannual and annual maintenance of its high-risk buildings Fire Alarm systems within 15 Housing and Corporate properties and specialist support to our own in-house electricians within approximately 80 Housing and Corporate properties.
The council intends on tendering a service contract complying with BS EN 5839 which would also include quarterly, biannual and annual maintenance visits and repairing any fire alarm systems as and when required, which may include new replacements to replace obsolete systems.
Any reported fault between 8am-5pm to a fire alarm system must be attended with the same day (ideally 4 hours) or at an agreed time and date with the contract administrator.
The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -
Market Interest
Contract Length
Capacity
Timescales.
To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the PME documents.
This preliminary market engagement exercise will close 15:00 19th March 2026, following this all responses will be reviewed by Swindon Borough Council.
- Tender notice published157 days ago21 May 2026, 13:18 BST
- Clarification questions by132 days ago15 Jun 2026, 15:00 BST
- Submission deadline125 days ago22 Jun 2026, 15:00 BST
- Award decision expected by89 days ago28 Jul 2026, 23:59 BST
- Contract starts25 days ago1 Oct 2026, 00:00 BST
- Assessment summaries sent6 days ago20 Oct 2026, 00:00 BST
- Latest notice published3 days ago22 Oct 2026, 09:46 BST
- Today25 Oct 2026
- Standstill endsin 8 days2 Nov 2026, 23:59 GMT
Notice history
8 events · 3 releases on Find a Tender · since 4 Mar 2026- Preliminary market engagement notice published4 Mar 2026, 15:24 GMTUK2
- Tender notice published21 May 2026, 13:18 BSTUK4
- Published value updated to £480,00021 May 2026, 13:18 BSTwas £750,000
- Status changed to active21 May 2026, 13:18 BST
- Procurement method changed21 May 2026, 13:18 BST
- Contract award notice published22 Oct 2026, 09:46 BSTUK6
- Status changed to complete22 Oct 2026, 09:46 BST
- Contract signature expected9 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Severnside SecuritySME16 Nov 2026 – 15 Nov 2028 · up to 15 Nov 2029Extensions: Initial contract period is 2 years with an option to extend for a further 12 months | £388,020 | 20 Oct 2026standstill to 2 Nov 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders · 17 at stage one | 10 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Severnside Security LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender