Official UK procurement notice
Finance System Replacement · UK public procurement notice
Authority: National Library of Scotland
What is being bought
Published requirement descriptionThe National Library of Scotland had to replace its finance system with a modern equivalent that generates business efficiencies.
The Library has procured a fully hosted SaaS (Software as a Service) solution that includes: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.
- Recurrence: Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance.
CPV: Business transaction and personal business software package · Financial analysis and accounting software package · Industry specific software package
The lotProcurement structure
single lot · no lot value publishedLot #1The Library has purchased a SaaS solution that includes the following functionalities:…AwardedRenewal
The Library has purchased a SaaS solution that includes the following functionalities: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. Additional information: n/a
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Understanding and Technical: 60
- Methodology and Delivery: 20
- Data Processing and Cyber Security: 10
- Fair Work: 5
- Community Benefits: 5
- price: 30
Published award criteria (6)
- Understanding and Technical: 60
- Methodology and Delivery: 20
- Data Processing and Cyber Security: 10
- Fair Work: 5
- Community Benefits: 5
- Price: 30
- Suitability
The relevant selection criteria will be included in the SPD module.
- Economic & financial standing
The relevant selection criteria will be included in the SPD module.
Minimum: average yearly turnovers for 2021, 2022, 2023 It is a requirements for bidders to hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurances indicated below: Employers Liability: 5,000,000 GBP Professional Indemnity… - Technical & professional ability
The relevant selection criteria will be included in the SPD module.
Minimum: The relevant selection criteria will be included in the SPD module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance.
- First published
- 9 Jan 2025, 16:28 GMT
- Last source update
- 4 Sept 2025, 08:47 BST
- Award evaluation window
- 8 May 2025 – …
- Authority reference
2023.24.077- FTS notice number
2025/S 000-053742- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cebcFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The relevant contract performance conditions are included in the procurement documents.
Publisher note: (SC Ref:809205)
How it was run
Official notice- Submission deadline
- 8 May 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 8 May 2025, 14:00 BST
Timeline
8 May 2025 → 4 Sept 2025 · 4 dates- Submission deadline8 May 2025, 12:00 BST
- Bids opened8 May 2025, 14:00 BST
- Next notice expected11 Jul 2025, 00:00 BST
- Notice published4 Sept 2025, 08:47 BST
Notice history
4 events · 3 releases on Find a Tender · since 28 Mar 2025- Status changed to active28 Mar 2025, 11:44 GMT
- Procurement method changed28 Mar 2025, 11:44 GMT
- Deadline published: 8 May 2025, 12:00 BST28 Mar 2025, 11:44 GMT
- Status changed to complete4 Sept 2025, 08:47 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Total Enterprise SolutionsSME | £159,000 † | — | Awarded |
Contracts
Contract 053742-2025-2023.24.077-1 · Total Enterprise SolutionsSME
- Signed
- 29 Jul 2025
- Value
- £159,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids · 9 electronic · 9 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Total Enterprise SolutionsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.