Official UK procurement notice
Finance System for the County of Powys
Authority: Powys County Council (Local council)
What is being bought
Published requirement descriptionPowys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented.
- Recurrence: 5 years
CPV: Financial and insurance services · Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1Powys County Council are required to make significant savings whilst maintaining and…AwardedRenewal
Powys County Council are required to make significant savings whilst maintaining and improving the services provided. To make these savings we need to ensure the ICT systems we are using are both fit for purpose and cost effective.
Financial systems are at the core of all systems and processes within the council and underpin a range of tasks - managing payments.
System rationalisation has been identified as a key movement towards reducing the amount of systems we support and maintain with the aim of reducing contract fees, resource intensive manual work arounds and maintaining and improving the functionality required.
Powys County Council Finance System currently consists of a core system with supporting integrated modules; E-procurement (an electronic ordering system) and Collaborative Planning (for budget monitoring and forecasting), as provided by OneAdvanced, (formerly Advanced Business Solutions- ABS). There are approx. 10 additional interfacing systems and 1 system operating stand alone. There are approximately 50 staff in the finance support service, consisting of 11 sub-teams each with their own set of requirements and system functionality.
In most cases, each service area comes with its own set of systems to meet the specific requirements of that area. Historically integration of these systems and transference of data has been problematic, preventing consistent and accessible data with senior level management not having access to the required data to make informed decisions.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60
- Cost: 40
- price: 40
Published award criteria (3)
- Quality: 60
- Cost: 40
- Price: 40
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 80 of 140 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 5 years
- First published
- 11 Oct 2024, 13:48 BST
- Last source update
- 30 Apr 2025, 08:55 BST
- Award evaluation window
- 18 Nov 2024 – …
- FTS notice number
2025/S 000-017793- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a820Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see contract documentation - itt_112783
Publisher note: (WA Ref:149831)
How it was run
Official notice- Submission deadline
- 18 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 120 days from the deadline
- Bids opened
- 18 Nov 2024, 12:00 GMT
Timeline
18 Nov 2024 → 30 Apr 2025 · 3 dates- Submission deadline18 Nov 2024, 12:00 GMT
- Bids opened18 Nov 2024, 12:00 GMT
- Notice published30 Apr 2025, 08:55 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete30 Apr 2025, 08:55 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Technology One UK Limited | £1,100,000 † | — | Awarded |
Contracts
Contract 017793-2025-ecm_148302-1 · Technology One UK Limited
- Signed
- 23 Mar 2025
- Value
- £1,100,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- Powys County CounciyMediation body
Bidders & participating suppliers
1 commercial party on the notice- TECHNOLOGY ONE UK LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria