Finance & Procurement Systems

Official notice

Authority: Crown Office and Procurator Fiscal Service

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Scotland (UKM)

Budget not disclosedValue not published

Awarded 21 Feb 2024no call for competition

Awarded to Kick ICT Group2 awards

What is being bought

Published requirement description

This is a voluntary ex ante transparency (VEAT) notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.

CPV: IT services: consulting, software development, Internet and support · Software maintenance and repair services · Software support services

The lotProcurement structure

single lot · no lot value published

Lot #1The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract…Awarded

The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent. Additional information: Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.

Delivery: Scotland · Edinburgh & Glasgow

Extensions: There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term.

72000000 IT services: consulting, software development, Internet and support 72267000 Software maintenance and repair services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Feb 2024, 10:28 GMT
Last source update: 3 Apr 2024, 11:32 BST
Authority reference: COPFS-2023-350
FTS notice number: 2024/S 000-010719
Classification (CPV): IT services: consulting, software development, Internet and supportSoftware maintenance and repair servicesSoftware support services
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-043c65 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including intellectual property rights. Kick ICT Group own the IPR for the integrations and bespoke modules that have been developed and are maintained and supported as part of the COPFS Finance and Procurement Systems. As a result of the COVID-19 pandemic national lockdown some developments required under the previous contract were late in starting and are unable to be concluded before expiry. These will need to be finished under the new contract.

Publisher note: (SC Ref:762713)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Bids received 1

Contracts signed 2latest 21 Feb 2024

Awarded to	Value	Date	Status
Kick ICT Group	—	—	Awarded
Kick ICT Group	—	—	Awarded

Contracts

Contract 005919-2024-COPFS-2023-350-1 · Kick ICT Group
Signed
21 Feb 2024
Value
—
Status
active
Contract 010719-2024-COPFS-2023-350-1 · Kick ICT Group
Signed
21 Feb 2024
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract…	1bids · 0 electronic	0	—	£244,000 – £320,000
Whole notice	—	—	—	£244,000 – £320,000

Contracting authority & participating public bodies

Crown Office and Procurator Fiscal Service

Contracting authorityNational or federal agency/officeSocial protection 25 Chambers Street, Edinburgh, Scotland, EH1 1LBContact name, email, phone

Dispute resolution & review bodies

COPFSReview body GlasgowContact email, phone
Sheriff Clerk's OfficeMediation body Glasgow

Bidders & participating suppliers

1 commercial party on the notice

Kick ICT GroupAwarded supplier Solais House, 19 Phoenix Crescent, Strathclyde Business Park, Bellshill, Scotland, ML4 3NJContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.