Find a TenderAwarded without competition

Published 26 Feb 2021, 11:08 GMT

Official UK procurement notice

Finance & Procurement Systems

Official notice

Authority: Crown Office and Procurator Fiscal Service

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Scotland (UKM)

Budget not disclosedValue not published

Awarded 18 Mar 2021no call for competition

Awarded to Kick ICT Group2 awards

What is being bought

Published requirement description

Following the publication of a VEAT Notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.

CPV: IT services: consulting, software development, Internet and support · Software maintenance and repair services · Software support services

The lotProcurement structure

single lot · no lot value published

Lot #1Following the publication of a VEAT notice, the Crown Office and Procurator Fiscal…Awarded

Following the publication of a VEAT notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent. Additional information: Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous

contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.

Delivery: Scotland · Edinburgh & Glasgow

Extensions: There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term. The estimated maximum value of these modifications is 133558 GBP giving a maximum contract value up to 320000 GBP.

72000000 IT services: consulting, software development, Internet and support 72267000 Software maintenance and repair services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 26 Feb 2021, 11:08 GMT
Last source update: 18 Mar 2021, 11:24 GMT
Authority reference: COPFS-2020-163
FTS notice number: 2021/S 000-005490
Classification (CPV): IT services: consulting, software development, Internet and supportSoftware maintenance and repair servicesSoftware support services
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-029697 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including IPR. Kick ICT Group own IPR for integrations and bespoke modules developed, maintained and supported as part of the COPFS Finance and Procurement Systems. Due to the COVID-19 national lockdown some developments required under the previous contract were late starting and unable to be concluded before expiry. These need to be finished under the new contract.

Publisher note: (SC Ref:647971)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Bids received 1

Contracts signed 2latest 18 Mar 2021

Awarded to	Value	Date	Status
Kick ICT Group	—	—	Awarded
Kick ICT Group	—	—	Awarded

Contracts

Contract 005490-2021-COPFS-2020-163-1 · Kick ICT Group
Signed
18 Mar 2021
Value
—
Status
active
Contract 003887-2021-COPFS-2020-163-1 · Kick ICT Group
Signed
26 Feb 2021
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Following the publication of a VEAT notice, the Crown Office and Procurator Fiscal…	1bids · 0 electronic	0	—	£186,442 – £320,000
Whole notice	—	—	—	£186,442 – £320,000

Contracting authority & participating public bodies

Crown Office and Procurator Fiscal Service

Contracting authorityNational or federal agency/officeSocial protection 25 Chambers Street, Edinburgh, Scotland, EH1 1LBContact name, email, phone

Dispute resolution & review bodies

Sheriff Clerk's OfficeReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice

Kick ICT GroupAwarded supplier Solais House, 19 Phoenix Crescent, Strathclyde Business Park, Bellshill, UK, ML4 3NJContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.