Finance Management System

{
  "id": "079651-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-20T16:42:22+01:00",
  "ocid": "ocds-h6vhtk-06ab92",
  "buyer": {
    "id": "GB-PPON-PRYW-1616-TVYT",
    "name": "Great Places Housing Group"
  },
  "tender": {
    "id": "DN818624",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 3580000,
          "currency": "GBP",
          "amountGross": 4290000
        },
        "status": "active",
        "options": {
          "description": "Great Places may exercise the following options during the procurement phase: \ni.\tGreat Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. \nii.\tGPHG's may alter, before the submission deadline for Stage 1, the CFP description, stages or evaluation if this is proportionate based on clarifications received. \niii.\tGreat Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise.\niv.\tGreat Places may alter the procurement timetable at its discretion.\nv.\tGreat Places may withdraw at any stage, where there is not a minimum of two compliant Potential Providers.\nvi.\tTo clarify any part of a submission received at any stage.\nvii.\tTo use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Competitive Flexible Procedure. \nContingency for Central Digital Platform (Find a Tender Service) Failure:\ni.\tIn the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024.\nii.\tWhere such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means.\niii.\tBidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform.\nGreat Places may exercise the following options during the Contract Period:\ni.\tThe scope may be amended or contract modified (increased, decreased or added functionality) for services or goods that are in keeping with the nature of the contract for presently unknown variables, such as:\n> to support other departments within Great Places\n> to help to meet carbon net zero objectives\n> supporting any incoming or new regulatory and legislative changes\n> in cases of urgency\n> in cases of an alternative contract failure or termination\n> in cases of Great Places staff absence or illness\n>\tin the event of merger or acquisition   \n> upon materialisation of a known risk \nii.\tin the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 3 years and up to 50% annual value.\niii.\tGreat Places reserves the right to require enhancements, upgrades or changes to the solution to reflect:\n> increase or decrease user numbers, licences or service volumes\n> add or remove modules or functionality within the scope of the solution\n> benchmark pricing and require adjustments where costs are no longer representative of market rates.\n> changes in technology platforms \n> system upgrades or product roadmap developments \n> organisational transformation requirements\nAll bids are to remain valid for acceptance for a period of 6 months."
        },
        "renewal": {
          "description": "Three extensions in one (1) year increments, up to a maximum 10 year period. "
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Demonstration and Scenario Testing",
              "type": "quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-12-31T23:59:59+00:00",
          "startDate": "2027-01-01T00:00:00+00:00",
          "maxExtentDate": "2036-12-31T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Financial standing - minimum turnover £990k\nInsurance requirements - willingness to obtain Employers (£5m), Public (£10m) and Professional indemnity (£5m). \nData Protection - Willingness to complete Data Protection Impact Assessment \nICO Regulatory Action - confirm whether the organisation has been subject to regulatory action. "
            },
            {
              "type": "technical",
              "description": "Willingness to complete the Cyber Security questionnaire (and upon contract award, satisfactory completion). \nDeclaration that the proposed solution meets all 'Must Have' requirements. \nProvide details of two references, one must be from social housing. \nCommitment to provide social value contribution "
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48440000",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software package"
          },
          {
            "id": "48812000",
            "scheme": "CPV",
            "description": "Financial information systems"
          },
          {
            "id": "72212440",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software development services"
          },
          {
            "id": "72212441",
            "scheme": "CPV",
            "description": "Financial analysis software development services"
          },
          {
            "id": "72212442",
            "scheme": "CPV",
            "description": "Financial systems software development services"
          },
          {
            "id": "72212443",
            "scheme": "CPV",
            "description": "Accounting software development services"
          }
        ]
      }
    ],
    "title": "Finance Management System",
    "value": {
      "amount": 3580000,
      "currency": "GBP",
      "amountGross": 4290000
    },
    "status": "active",
    "documents": [
      {
        "id": "L-1",
        "url": "https://procontract.due-north.com/Advert?advertId=ea9b9675-448b-f111-813c-005056b64545&fromRfxSummary=True&rfxId=2c0263a0-448b-f111-813c-005056b64545",
        "description": "Link to ProContract, reference DN818624. \nAll Associated Tender Documents available to view after opt-in via ProContract. ",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-2",
        "url": "https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=2316c9dd-448b-f111-813c-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument",
        "description": "Guidance for asking questions and raising clarification via the ProContract messaging portal. ",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-3",
        "url": "https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=448e3105-458b-f111-813c-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument",
        "description": "Guidance for accessing an opportunity on ProContract. ",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-4",
        "url": "https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=9d92fb24-458b-f111-813c-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument",
        "description": "Guidance for completing the Procurement Specific Questionnaire (PSQ) ",
        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "079651-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/079651-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-20T16:42:22+01:00"
      }
    ],
    "procedure": {
      "features": "Stage 1 - Participation and Tender\nCriteria - Procurement Specific Questionnaire (PSQ) with Conditions of Participation, Price and Quality\nStage 2 - Demonstration and scenario testing\nCriteria - Validation of PSQ 'Must-haves', system demonstration, demonstration of scenarios and responses to scenario questions. "
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-11-27T23:59:59+00:00"
    },
    "description": "Great Places Housing Group is seeking a supplier to deliver a modern, cloud-based Finance Management System, including implementation, integration and ongoing support. The solution must enable efficient financial management, automation, robust reporting and strong controls, integrating seamlessly with existing systems while supporting future organisational growth and transformation.",
    "riskDetails": "> Changes to statutory accounting, taxation, audit or financial reporting requirements.\n> Changes to central government, regulator or organisational financial management policies.\n> Organisational restructuring, mergers, demergers, shared services arrangements or changes to operating model.\n> Material changes in transaction volumes, user numbers or service demand.\n> Requirement to integrate with new corporate, banking, payroll, HR, procurement or reporting systems introduced during the contract term.\n> Decommissioning or replacement of legacy systems not fully identified at contract award.\n> Changes to cyber security, information assurance or data protection requirements.\n> Changes in cloud hosting, infrastructure, identity management or technology standards adopted by the authority.\n> New reporting, analytics or transparency obligations imposed by legislation, regulators or government policy.\n> Data migration issues arising from previously unidentified data sources, data quality defects or archive records.\n> Business continuity or disaster recovery requirements arising from significant operational incidents.\n> Changes required to accommodate acquisitions of third-party software, business applications or enterprise platforms by the authority.",
    "tenderPeriod": {
      "endDate": "2026-09-15T12:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "Invoices will be validated against milestones completed during implementation, then annual in advance thereafter for recurring costs. No licence costs will be paid until system is implemented and operational. All invoices must be sent to invoices@greatplaces.org.uk quoting a valid purchase order number.\nSubject to the Employer's right to withhold or dispute any amount, the Employer will pay the Supplier within 30 calendar days from receipt of an undisputed invoice."
    },
    "enquiryPeriod": {
      "endDate": "2026-09-04T16:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "ProContract opportunity ID reference DN818624\nLink: https://procontract.due-north.com/Advert?advertId=ea9b9675-448b-f111-813c-005056b64545&fromRfxSummary=True&rfxId=2c0263a0-448b-f111-813c-005056b64545",
    "procurementMethodDetails": "Competitive flexible procedure",
    "additionalProcurementCategories": [
      "services"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PRYW-1616-TVYT",
      "name": "Great Places Housing Group",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD33",
        "country": "GB",
        "locality": "Manchester",
        "postalCode": "M21 7QP",
        "countryName": "United Kingdom",
        "streetAddress": "2A Derwent Avenue"
      },
      "details": {
        "url": "http://www.greatplaces.org.uk/Pages/default.aspx",
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "PRYW-1616-TVYT",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement Team",
        "email": "procurement@greatplaces.org.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "052715-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-04T11:53:51+01:00",
  "ocid": "ocds-h6vhtk-06ab92",
  "buyer": {
    "id": "GB-CHC-30045R",
    "name": "Great Places Housing Group Limited"
  },
  "tender": {
    "id": "ocds-h6vhtk-06ab92",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2033-11-01T23:59:59Z",
          "startDate": "2026-11-02T00:00:00Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKD3",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD4",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD6",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48440000",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software package"
          },
          {
            "id": "72212440",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software development services"
          },
          {
            "id": "72212441",
            "scheme": "CPV",
            "description": "Financial analysis software development services"
          },
          {
            "id": "72212442",
            "scheme": "CPV",
            "description": "Financial systems software development services"
          },
          {
            "id": "72212443",
            "scheme": "CPV",
            "description": "Accounting software development services"
          }
        ]
      }
    ],
    "title": "Finance Management System",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Great Places Housing Group (GPHG) envisages conducting a Competitive Flexible Procurement for a finance management system.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-CHC-30045R",
      "name": "Great Places Housing Group Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD33",
        "country": "GB",
        "locality": "Manchester",
        "postalCode": "M21 7QP",
        "countryName": "United Kingdom",
        "streetAddress": "2a Derwent Avenue"
      },
      "details": {
        "url": "https://www.greatplaces.org.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "30045R",
        "scheme": "GB-CHC"
      },
      "contactPoint": {
        "email": "procurement@greatplaces.org.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "30045R",
          "scheme": "GB-MPR"
        },
        {
          "id": "PRYW-1616-TVYT",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "052715-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/052715-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-04T11:53:51+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "met",
        "dateMet": "2026-03-02T00:00:00Z",
        "description": "Great Places Housing Group has undertaken preliminary market engagement to inform its approach to a future procurement for a finance system and associated technology.\nThis engagement comprised a series of structured Market Intelligence Meetings with a range of suppliers operating within the housing management, finance systems, and CRM markets.\nThe purpose of this engagement was to develop a high-level understanding of:\n•\tMarket-wide system capabilities and functional coverage\n•\tTypical architectural approaches and deployment models\n•\tDelivery models, implementation considerations, and associated risks\n•\tEmerging technology trends and future product direction\nThis activity is intended to support the development of the Authority's procurement strategy, system capabilities prior to the commencement of any formal procurement process.\nNature and Format of Engagement\nThe engagement consisted of:\n•\tSupplier demonstration sessions conducted via Microsoft Teams\n•\tA consistent and standardised agenda applied across all suppliers\n•\tTime-limited sessions with identical structures and content expectations\nSuppliers were instructed to:\n•\tPresent generic, product-standard capabilities only\n•\tAvoid any Great Places specific tailoring, configuration, or data\n•\tProvide market-wide insight rather than organisation-specific solutions\nAll sessions were:\n•\tConducted in a structured and controlled format\n•\tRecorded for transparency\n•\tSupported by a procurement representative acting as a compliance chaperone\nCompliance and Equal Treatment\nGreat Places confirms that this preliminary market engagement was:\n•\tStrictly non-evaluative, with no scoring, comparison, or assessment of suppliers undertaken\n•\tDesigned to ensure equal treatment and transparency, including consistent agendas, time allocations, and instructions to all participants\n•\tStructured to ensure that no supplier was able to obtain an unfair advantage or influence the design of the procurement in a manner that would distort competition\nInformation captured during the sessions was limited to market-wide insights, and no supplier-specific advantages, comparisons, or preferences were recorded.\nOutcomes and Next Steps\nThe outputs of this engagement will be used by the Authority to:\n•\tInform procurement strategy and approach\nThe Authority confirms that:\n•\tThe forthcoming procurement will be conducted in accordance with the requirements of the Procurement Act 2023\nTiming of Engagement\nThe preliminary market engagement was undertaken during the period:\n[February 2026 - Month 2026]\nAdditional Information\nThis notice is published to provide transparency regarding engagement already undertaken and to ensure compliance with the Procurement Act 2023."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "051938-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-02T14:32:35+01:00",
  "ocid": "ocds-h6vhtk-06ab92",
  "buyer": {
    "id": "GB-CHC-30045R",
    "name": "Great Places Housing Group Limited"
  },
  "tender": {
    "id": "ocds-h6vhtk-06ab92",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2036-11-01T23:59:59Z",
          "startDate": "2026-11-02T00:00:00Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKD3",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD4",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD6",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48440000",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software package"
          },
          {
            "id": "72212440",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software development services"
          },
          {
            "id": "72212441",
            "scheme": "CPV",
            "description": "Financial analysis software development services"
          },
          {
            "id": "72212442",
            "scheme": "CPV",
            "description": "Financial systems software development services"
          },
          {
            "id": "72212443",
            "scheme": "CPV",
            "description": "Accounting software development services"
          }
        ]
      }
    ],
    "title": "Finance Management System",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Finance & Accounting Management System & implementation",
    "communication": {
      "futureNoticeDate": "2026-07-13T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-CHC-30045R",
      "name": "Great Places Housing Group Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD33",
        "country": "GB",
        "locality": "Manchester",
        "postalCode": "M21 7QP",
        "countryName": "United Kingdom",
        "streetAddress": "2a Derwent Avenue"
      },
      "details": {
        "url": "https://www.greatplaces.org.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "30045R",
        "scheme": "GB-CHC"
      },
      "contactPoint": {
        "email": "procurement@greatplaces.org.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "30045R",
          "scheme": "GB-MPR"
        },
        {
          "id": "PRYW-1616-TVYT",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "051938-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/051938-2026",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2026-06-02T14:32:35+01:00"
      }
    ]
  },
  "initiationType": "tender"
}