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Published 9 Dec 2025, 14:29 GMT

Official UK procurement notice

Finance and Accounting System.

Official notice

Authority: ClwydAlyn Housing (Public body)·Consortium: 2 public authorities

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL11)
Budget not disclosed£1≈ £0 / year · £1 inc. VAT
Submissions closed 9 Feb 2026awarded 13 Mar 2026
Award (standstill) to Xledger ltd
Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description
  1. Contract Title- Finance and Accounting System.
  2. Procurement Reference- 999804433.
  3. Description of the Procurement-ClwydAlyn is seeking qualified and experienced vendors for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System.
  4. Name of the Supplier Intended to Be Awarded the Contract- Xledger.
  5. Summary of the Award Decision-The contract is intended to be awarded to the tenderer that submitted the most advantageous tender.
  6. Contract Value- There is no indicative budget associated with this tender.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£1
Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £1 exc. VAT · £1 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: The resulting contract will be awarded for 3 years initial term effective from April 2026, with an option to extend for up to two further periods of 12 months each (3 + 1 + 1 years).
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality response: 60%
  • Price: 40%
Published award criteria (2)
  • Price
  • Quality response
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Dec 2025, 14:29 GMT
Last source update
16 Mar 2026, 16:21 GMT
Award evaluation window
Submission end – 3 Mar 2026
FTS notice number
2026/S 000-000429
Latest notice
Contract award notice (UK6)
Classification (CPV)
Software package and information systems
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-05f1d3 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
9 Feb 2026, 12:00 GMT
Clarification deadline
29 Jan 2026, 16:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

To respond to this opportunity, please click here: www.delta-esourcing.com/respond/9J9882V7C2 ↗

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email [email protected].

Timeline

9 Dec 2025 → 1 Apr 2026 · 11 dates
  1. Planning notice published317 days ago
    9 Dec 2025, 14:29 GMT
  2. Market engagement294 days ago
    1 Jan 2026, 23:59 GMT

    This PIN is for information and early engagement only and is not a call for competition.

  3. Tender notice published290 days ago
    5 Jan 2026, 16:03 GMT
  4. Next notice expected290 days ago
    5 Jan 2026, 23:59 GMT
  5. Clarification questions by266 days ago
    29 Jan 2026, 16:00 GMT
  6. Submission deadline255 days ago
    9 Feb 2026, 12:00 GMT
  7. Award decision expected by233 days ago
    3 Mar 2026, 23:59 GMT
  8. Assessment summaries sent224 days ago
    13 Mar 2026
  9. Latest notice published220 days ago
    16 Mar 2026, 16:21 GMT
  10. Standstill ends210 days ago
    26 Mar 2026, 23:59 GMT
  11. Contract starts205 days ago
    1 Apr 2026, 00:00 BST

Notice history

12 events · 4 releases on Find a Tender · since 9 Dec 2025
  1. Preliminary market engagement notice published
    9 Dec 2025, 14:29 GMT
    UK2
  2. Tender notice published
    5 Jan 2026, 16:03 GMT
    UK4
  3. Status changed to active
    5 Jan 2026, 16:03 GMT
  4. Procurement method changed
    5 Jan 2026, 16:03 GMT
  5. Deadline published: 2 Feb 2026, 16:00 GMT
    5 Jan 2026, 16:03 GMT
  6. Buyer details updated
    5 Jan 2026, 16:03 GMT
  7. Tender notice published
    29 Jan 2026, 13:20 GMT
    UK4
  8. Deadline moved to 9 Feb 2026, 12:00 GMT
    29 Jan 2026, 13:20 GMT
    +7 days · was 2 Feb 2026, 16:00 GMT
  9. Contract award notice published
    16 Mar 2026, 16:21 GMT
    UK6
  10. Status changed to complete
    16 Mar 2026, 16:21 GMT
  11. Buyer details updated
    16 Mar 2026, 16:21 GMT
  12. Contract signature expected
    1 Apr 2026, 23:59 BST
    scheduled
Routine re-releases (4)
  • 2025-12: 1 release · 9 Dec 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £11 award exc. VAT
Bids received 93 from SMEs
Awarded toValueDateStatus
Xledger ltdSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 12 months + 12 months£113 Mar 2026standstill to 26 Mar 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9final-stage tenders30—

Contracting authority & participating public bodies

2 public bodies on the notice

ClwydAlyn Housing

Contracting authorityPublic authority - sub-central government GB-COH: IP22360R · GB-PPON: PDCW-9799-LDMH 72 Ffordd William Morgan, St Asaph, Wales, LL17 0JDContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Xledger LtdAwarded supplierGB-COH: 07082723 4th Floor, Tower Wharf, Cheese Ln, , Bristol , South West, BS2 0JJContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender