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Published 5 May 2023, 14:00 BST

Official UK procurement notice

Film Framework · UK public procurement notice

Authority: Highlands and Islands Enterprise·Consortium: 5 public authorities

Framework agreementServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: Scotland (UKM6)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 6 Jun 2023awarded 3 Aug 2023

What is being bought

Published requirement description

HIE has awarded a multi-supplier Framework to provide the following services - Full length production, Short length production, Longer length inserts for social media, e.g. video news releases, Produce edited inserts from existing material for web or social media, Produce interview clips from fresh material for web or social media or a Series of films to promote a priority theme or project.

The 4 year Framework has a start date of 1.8.2023 and an end date of 31.7.2027. It has no optional extension.

Recurrence: HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

CPV: Information film production · Marketing management consultancy services

How this framework works

From the published notice

Places: up to 3 suppliers · 17 bids received (5.7 per place) · 3 appointed (full)

The lotProcurement structure

single lot · no lot value published

Lot #1The contract has been awarded under a Framework Agreement to 3 suppliers and under…Awarded

The contract has been awarded under a Framework Agreement to 3 suppliers and under this agreement, no minimum workload is guaranteed. Services will be agreed on an “as required” basis only.

It will also be available for call-off by any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE). Other organisations entitled to benefit from the framework will enter into a direct framework agreement with the successful suppliers on the same terms and conditions as those applying between HIE and the suppliers.

The 4-year budget currently available to deliver this service is between GBP 280,000 and GBP 320,000 (excluding VAT). The successful suppliers must have the resources and the necessary skills and experience to deliver all of the requirements, across a range of sectors and innovation-related topics. This can either be in-house or via a network of associates, with suitable sub-contracting arrangements in place. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland

Extensions: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements for full details. Such modifications may include: - Changes to service requirements due to due to Covid-19 or any other pandemic or public health emergency. - Addition or removal of the number of potential projects which increases or decreases the anticipated number of hours required - Changes to HIE’s available budget to deliver these services - Pricing will be based upon the rates submitted as part of the Framework bidVariant bids: not allowed

79413000 Marketing management consultancy services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (6)

Management and Delivery Methodology: 15%
Management and Delivery Team: 20%
Showreel: 15%
Risk Analysis: 5%
Community Benefits: 5%
price: 40%

Published award criteria (6)

Management and Delivery Methodology: 15%
Management and Delivery Team: 20%
Showreel: 15%
Risk Analysis: 5%
Community Benefits: 5%
Price: 40%

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Film Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any
extension period.
First published: 5 May 2023, 14:00 BST
Last source update: 3 Aug 2023, 11:54 BST
Award evaluation window: 6 Jun 2023 – …
Authority reference: FTS024
FTS notice number: 2023/S 000-022580
Classification (CPV): Information film productionMarketing management consultancy services
Delivery area: Scotland (UKM6)
Official registry OCID: ocds-h6vhtk-03c6c6 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: (SC Ref:740236)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 6 Jun 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 6 Jun 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

6 Jun 2023 → 3 Aug 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
6 Jun 2023, 12:00 BST
Bids opened
6 Jun 2023, 12:00 BST
Notice published
3 Aug 2023, 11:54 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
3 Aug 2023, 11:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 1717 from SMEs

Contracts signed 1latest 3 Aug 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 022580-2023-FTS024-1
Signed
3 Aug 2023
Value
£320,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
17bids · 17 electronic · 17 from abroad	17	—	—

Contracting authority & participating public bodies

5 public bodies on the notice

Highlands and Islands Enterprise

Contracting authorityRegional or local agency/officeEconomic affairs 313 An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NAContact email, phone Published organisation website ↗

Consortium members and other public bodies

Cairngorm Mountain (Scotland) LtdContracting authority Aviemore, ScotlandContact email, phone
Inverness Campus Owners AssociationContracting authority Inverness Campus, Inverness, ScotlandContact email, phone
Orkney Research and Innovation Campus LLPContracting authority Stromness, UKContact email, phone
Wave Energy Scotland LimitedContracting authority Inverness, ScotlandContact email, phone

Dispute resolution & review bodies

Inverness Sheriff Court and Justice of the Peace CourtReview body InvernessContact email, phone

Framework contractors & participating bidders

3 commercial parties on the notice

DP Digital MediaFramework contractor Unit 4, Dingwall, Scotland, IV15 9SLContact phone
JHPVisuals LimitedFramework contractor Floor 2, Tay House, Glasgow, Scotland, G24JRContact phone
Story and Stage LimitedFramework contractor Wells Street Studios, 33 Wells Street, Inverness, Scotland, IV3 5JUContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria