Ffos Caerffili - Market Operator

{
  "id": "027321-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 4,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 4,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 4,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 4,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2023-09-15T11:58:21+01:00",
  "ocid": "ocds-h6vhtk-03d6c6",
  "buyer": {
    "id": "GB-FTS-32701",
    "name": "Caerphilly County Borough Council"
  },
  "awards": [
    {
      "id": "027321-2023-CCBC/PS2449/23/AP (RQST13966)-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-92742",
          "name": "Ergo Events Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "CCBC/PS2449/23/AP (RQST13966)",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Caerphilly County Borough Council (“the Council”) invites tenders from organisations interested in undertaking the operation and management of a new market in Caerphilly. The Council is proposing to enter into a Market Management Agreement with the selected operator. This will be for a period of three years, with the option to extend for up to a further two years, subject to performance and the Council’s wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved.\nA proven track record and experience of market management and operation is essential.\nThe Council is seeking an operator who can help us achieve our vision for the new Caerphilly Market. The range of services to be supplied will include all aspects of the operation of the market, including:\n- Management of the market and relationships with traders, ensuring consistent compliance with policies, procedures and regulations.\n- Recruitment of new traders, so as to present the best occupier mix.\n- Negotiation of rents, including turnover rent for food & beverage traders.\n- Collection and reconciliation of stall rents and relevant utility costs and service charges.\n- Issuing and renewal of tenancy agreements.\n- Holding the Premises Licence for the site, including providing a suitably qualified designated premises supervisor (DPS).\n- Management of events and specialist markets/pop-ups.\n- Ensuring that suitable health and safety policies and procedures are in place.\n- Ensuring the cleanliness of the market, toilets and back of house areas at all times.\n- Promotion of the market, and its events via social media, website and other channels.\n- Responding to customer, trader and business enquiries about the market.\n- Work with the Council to meet financial targets as contained within the Market Business Plan.\n- Take responsibility for the maintenance of the containers and other equipment within the market.\nThe selected operator will be paid a management fee for entering into the Management Agreement. This fee is to be proposed as part of this tender exercise, and agreed with the Council prior to commencement. The costs for this contract will be recuperated via the income generated through the charges for retail, food and beverage spaces as well as through pop ups/ events and other initiatives at the site. Additional information: The Council has received Welsh Government Grant Funding for the supply and installation of the new Containerised Market place and further funding may become available for this project.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Within the boundaries of Caerphilly County Borough"
        },
        "deliveryAddresses": [
          {
            "region": "UKL16"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55900000",
            "scheme": "CPV",
            "description": "Retail trade services"
          },
          {
            "id": "79993000",
            "scheme": "CPV",
            "description": "Building and facilities management services"
          },
          {
            "id": "79400000",
            "scheme": "CPV",
            "description": "Business and management consultancy and related services"
          }
        ]
      }
    ],
    "title": "Ffos Caerffili - Market Operator",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "CCBC is seeking to appoint a market operator for the new Ffos Market in Caerphilly town Centre.",
    "classification": {
      "id": "70332200",
      "scheme": "CPV",
      "description": "Commercial property management services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-32701",
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer",
        "centralPurchasingBody",
        "reviewContactPoint"
      ],
      "address": {
        "region": "UKL16",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "countryName": "United Kingdom",
        "streetAddress": "Penallta House"
      },
      "details": {
        "url": "https://www.caerphilly.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Caerphilly County Borough Council"
      },
      "contactPoint": {
        "name": "Annie Pockett",
        "email": "pockea1@caerphilly.gov.uk",
        "telephone": "+44 1443863352"
      },
      "additionalContactPoints": [
        {
          "email": "pockea1@caerphilly.gov.uk",
          "telephone": "+44 1443863352"
        }
      ]
    },
    {
      "id": "GB-FTS-92742",
      "name": "Ergo Events Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKL15",
        "locality": "Mountain Ash",
        "postalCode": "CF454AB",
        "countryName": "United Kingdom",
        "streetAddress": "The TownHall, Ffrwd Crescent"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Ergo Events Ltd"
      },
      "contactPoint": {
        "telephone": "+44 7866891153"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "027321-2023-CCBC/PS2449/23/AP (RQST13966)-1",
      "value": {
        "amount": 705000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "027321-2023-CCBC/PS2449/23/AP (RQST13966)-1",
      "dateSigned": "2023-09-13T00:00:00+01:00"
    }
  ],
  "description": "The Contract will be in the form of a Market Operator Agreement. The Council has stipulated within the Contract Notice, this Contract Award Notice, Specification and Contract terms that it may be a requirement to further extend the contract beyond the additional two-year extension period subject to future town centre plans, funding, and timescales. Any extensions will be agreed on by both parties as required to ensure any continuity of service should it be required and will be managed in accordance with the Procurement Regulations.\n(WA Ref:134830)",
  "initiationType": "tender"
}

{
  "id": "017094-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-06-15T16:59:18+01:00",
  "ocid": "ocds-h6vhtk-03d6c6",
  "buyer": {
    "id": "GB-FTS-32701",
    "name": "Caerphilly County Borough Council"
  },
  "tender": {
    "id": "CCBC/PS2449/23/AP (RQST13966)",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "There will be the option to extend for up to a further two years, subject to performance and the Council’s wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Caerphilly County Borough Council (“the Council”) invites tenders from organisations interested in undertaking the operation and management of a new market in Caerphilly. The Council is proposing to enter into a Market Management Agreement with the selected operator. This will be for a period of three years, with the option to extend for up to a further two years, subject to performance and the Council’s wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved.\nA proven track record and experience of market management and operation is essential.\nThe Council is seeking an operator who can help us achieve our vision for the new Caerphilly Market. The range of services to be supplied will include all aspects of the operation of the market, including:\n- Management of the market and relationships with traders, ensuring consistent compliance with policies, procedures and regulations.\n- Recruitment of new traders, so as to present the best occupier mix.\n- Negotiation of rents, including turnover rent for food & beverage traders.\n- Collection and reconciliation of stall rents and relevant utility costs and service charges.\n- Issuing and renewal of tenancy agreements.\n- Holding the Premises Licence for the site, including providing a suitably qualified designated premises supervisor (DPS).\n- Management of events and specialist markets/pop-ups.\n- Ensuring that suitable health and safety policies and procedures are in place.\n- Ensuring the cleanliness of the market, toilets and back of house areas at all times.\n- Promotion of the market, and its events via social media, website and other channels.\n- Responding to customer, trader and business enquiries about the market.\n- Work with the Council to meet financial targets as contained within the Market Business Plan.\n- Take responsibility for the maintenance of the containers and other equipment within the market.\nThe selected operator will be paid a management fee for entering into the Management Agreement. This fee is to be proposed as part of this tender exercise, and agreed with the Council prior to commencement. Additional information: The Council has received Welsh Government Grant Funding for the supply and installation of the new Containerised Market place and further funding may become available for this project.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Within the boundaries of Caerphilly County Borough"
        },
        "deliveryAddresses": [
          {
            "region": "UKL16"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55900000",
            "scheme": "CPV",
            "description": "Retail trade services"
          },
          {
            "id": "79993000",
            "scheme": "CPV",
            "description": "Building and facilities management services"
          },
          {
            "id": "79400000",
            "scheme": "CPV",
            "description": "Business and management consultancy and related services"
          }
        ]
      }
    ],
    "title": "Ffos Caerffili - Market Operator",
    "value": {
      "amount": 250000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2023-07-17T12:00:00+01:00",
      "address": {
        "streetAddress": "Within the boundaries of Caerphilly County Borough"
      },
      "description": "Officers Authorised by the Council."
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2023-07-17T12:00:00+01:00"
    },
    "description": "CCBC is seeking to appoint a market operator for the new Ffos Market in Caerphilly town Centre.",
    "tenderPeriod": {
      "endDate": "2023-07-17T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://supplierlive.proactisp2p.com/Account/Login"
    },
    "contractTerms": {
      "performanceTerms": "Monitoring of the contract will be through Key Performance Indicators which will be reportable by the successful bidder on a quarterly, six monthly or annual basis as provided in the contract and will include but not be limited to:\n- Occupancy levels.\n- Income against budget.\n- Expenditure against budget.\n- Marketing activity and spend.\n- Consumer complaints.\n- Health & Safety incidents.\n- Monthly spot checks.\n- Waste disposal.\n- Annual updates of: asset inventory, risk assessments, business plan, management account information, events and marketing plan, maintenance programme, fee structure.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "70332200",
      "scheme": "CPV",
      "description": "Commercial property management services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "The MO shall perform their obligations in compliance with all applicable laws and shall obtain and maintain for the term of the Contract all required licences, permissions, authorisations, consents and permits and comply with CCBC’s policies, procedures and practices relating to the operation of the Market (including supply chain policies and all policies relating to health & safety)."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://suppIierIive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-32701",
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer",
        "centralPurchasingBody",
        "reviewContactPoint"
      ],
      "address": {
        "region": "UKL16",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "countryName": "United Kingdom",
        "streetAddress": "Penallta House"
      },
      "details": {
        "url": "https://www.caerphilly.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Caerphilly County Borough Council"
      },
      "contactPoint": {
        "url": "https://suppIierIive.proactisp2p.com/Account/Login",
        "name": "Annie Pockett",
        "email": "pockea1@caerphilly.gov.uk",
        "telephone": "+44 1443863352"
      },
      "additionalContactPoints": [
        {
          "email": "pockea1@caerphilly.gov.uk",
          "telephone": "+44 1443863352"
        }
      ]
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "Please note registering an interest in this Notice is not an expression of interest. Tenderers must express an interest in this tender by completing the following :\n1.Log in to the Proactis Supplier Portal at https://suppIierIive.proactisp2p.com/Account/Login\n2.Click the\n‘Sign Up’ option on the Portal homepage (If already registered go to point 11).\n3.Enter your correct Organisation Name, Details and Primary Contact Details.\n4.Please make a note of the Organisation ID and User Name, then click ‘Register'\n5.You will then receive an email from the system asking you to follow a link to activate your account.\n6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that\nyou enter all applicable details.\n7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to\nyour profile.\n8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.\n9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and\nunderstood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.\n10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at\nleast 2 number(s). Once completed select ‘Complete Registration‘ and you will enter the Supplier Home page.\n11.From the Home Page, go to the ‘Opportunities‘ icon, all current opportunities will be listed. Click on the blue arrow under the field\n‘Show Me‘ of the relevant opportunity then click to register your interest on the applicable button.\n12.Refresh your screen by clicking on the opportunities icon located on the left-hand side, to view the opportunity click the blue arrow.\n13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the *Request Documents’ option and click to download all documents.\n14.You can now either complete your response or ‘Decline‘ this opportunity.\nAll queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via\ntelephone/email.\nSupplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on\nthe e-tender portal.\nIf you require assistance, please contact Jemma Ford 01443 863163 — fordj1@caerphiIIy.gov.uk or the procurement team on 01443\n863161.\nProcurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=132388.\nUnder the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:\nSocial Value will be requested as part of this procurement process and collaboration and implementation will form part of the contract.\n(WA Ref:132388)\nThe buyer considers that this contract is suitable for consortia.",
  "initiationType": "tender"
}