TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 24 Feb 2026, 14:53 GMT

Official UK procurement notice

Fencing, Gates, Security Assets & Ancillary Groundworks_Open Framework

Official notice

Authority: London Borough of Harrow (Local council)

Open framework scheme3 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34)Construction Materials & Prefab (44)Construction & Civil Engineering (45)
+1 moreRepair & Maintenance (50)
 Delivery: London (UKI74)
Framework ceiling (notional)£2,000,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 4 Sept 2026
Lots 3see the lot list below
Framework period 3 yrsends 1 Nov 2029 · up to 1 Nov 2034 with extensions · starts 2 Nov 2026

What is being bought3 lots · detail below

Published requirement description

Provision of fencing installations, maintenance, security works, welding /fabricating and associated groundworks across the London Borough of Harrows estate (parks, open spaces, cemeteries, allotments, car parks and highway boundaries.

  • Approximately 83 parks and open spaces covering over 1,100 hectares
  • 33 allotment sites comprising approximately 1,020 plots
  • 7 cemeteries and burial grounds

Across these locations, there are numerous fencing and access control assets of varying types, age, and condition, including timber fencing systems, metal railings, mesh fencing, security fencing, and associated gate installations.

The Council requires a flexible and responsive service capable of maintaining, repairing, replacing, and installing fencing and associated infrastructure across this varied asset base.

The Supplier shall:

  • provide all labour, supervision, materials, and equipment
  • undertake surveys, quotations, and technical submissions
  • deliver works in compliance with all applicable legislation
  • complete works and provide all required documentation

All works shall be instructed via call-off orders unless classified as Emergency Works.

  • The authority expects to re-tender this requirement around 1 May 2029, 23:59 BST.

CPV: Cementing work · Concrete repair work · Concrete work · Construction materials and associated items · Excavating work · Fabrication work · Fencing components · Foundation work · Reinforced-concrete work · Repair and maintenance services of building installations · Structural products · Trench-digging work · +1 more

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Framework period
3 yrs · up to 8 yrs from 2 Nov 2026
Scheme runs until
1 Nov 2034
Published description of the framework

Low Value Works

For works with an estimated value of below £5,000 (exclusive of VAT):

  • The Council may allocate work at its discretion to any Supplier appointed to the relevant Lot.
  • In making its decision, the Council shall consider, where relevant:

o technical suitability;

o availability and ability to meet required timescales;

o proximity and operational efficiency; and

o value for money.

Where practicable, the Council shall seek to ensure that work is distributed fairly across Suppliers over time, considering operational requirements.

Higher Value Works

For works with an estimated value of £5,000 or above (exclusive of VAT):

  • The Council shall invite all Suppliers appointed to the relevant Lot to submit a quotation, provided that they:

o are capable of delivering the requirement; and

o can meet the required timescales.

Award shall be made on the basis of the most economically advantageous quotation, based on:

o price;

o ability to meet the specification and programme; and

o alignment with the Schedule of Rates and tendered pricing.

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1Fencing and GatesRenewal 3 yrsSMEPublished value£1,440,000
  • Timber, steel and security fencing systems, including supply, installation, repair, and replacement of all standard and specialist fencing types
  • Railings and fabricated metalwork, including bespoke fabrication, restoration, and repair of existing assets
  • Pedestrian and vehicle gates, including installation, adjustment, repair, and replacement of manual and automated systems
  • Barriers, bollards and access control measures, including installation and maintenance of systems designed to restrict or control access
  • Locking systems and anti-vandal features, including supply, installation, and repair of security-enhancing components
  • On-site welding and fabrication repairs, ensuring structural integrity and safe restoration of damaged assets
  • Height Barriers: lift and rehang, straighten, realign, repair / replace

A maximum of 4 providers can be awarded on to

this Lot

Contract period: 2 Nov 2026 – 1 Nov 2029 (3 yrs) · up to 1 Nov 2034 with extensionsValue: £1,440,000 exc. VAT · £1,728,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.
34928220 Fencing components45255400 Fabrication work
Lot #2Reactive and Emergency WorksRenewal 3 yrsSMEPublished value£240,000

The Supplier shall provide a responsive service for reactive and emergency works, including:

  • Fault diagnosis and repair, including identification of root causes and implementation of corrective actions
  • Make-safe / secure actions, to mitigate risks to public safety and security, and property
  • Installation of temporary measures (e.g. fencing, barriers, boarding) where permanent repair cannot be immediately completed
  • The Supplier shall leave all sites safe and secure following attendance.
  • Identification of follow-on works required and recommendation of permanent solutions

A maximum of 4 providers can be awarded on to

this Lot

Contract period: 2 Nov 2026 – 1 Nov 2029 (3 yrs) · up to 1 Nov 2034 with extensionsValue: £240,000 exc. VAT · £288,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.
34928220 Fencing components45255400 Fabrication work
Lot #3Ancillary GroundworksRenewal 3 yrsSMEPublished value£320,000
  • Excavation and trenching, carried out safely and in accordance with relevant standards to support installations
  • Foundations and fixing bases, including preparation and installation to ensure stability and durability of structures
  • Reinstatement and making good, ensuring all disturbed areas are restored to their original or agreed condition

A maximum of 4 providers can be awarded on to

this Lot

Contract period: 2 Nov 2026 – 1 Nov 2029 (3 yrs) · up to 1 Nov 2034 with extensionsValue: £320,000 exc. VAT · £384,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.
44100000 Construction materials and associated items44200000 Structural products45112100 Trench-digging work45112400 Excavating work45262210 Foundation work45262300 Concrete work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 65%Price: 35%
Published sub-criteria (2)
  • Quality / Technical: 65%
  • Price: 35%
Published award criteria (2)
  • Quality / Technical
  • Price
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “Fencing, Gates, Security Assets & Ancillary Groundworks_Open Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Yes · next expected 1 May 2029
First published
24 Feb 2026, 14:53 GMT
Last source update
4 Aug 2026, 11:05 BST
Award evaluation window
Submission end – 29 Oct 2026
Authority reference
DN807978
FTS notice number
2026/S 000-073551
Latest notice
Tender notice (UK4)
Classification (CPV)
Cementing workConcrete repair workConcrete workConstruction materials and associated itemsExcavating workFabrication workFencing componentsFoundation workReinforced-concrete workRepair and maintenance services of building installations
+3 moreStructural productsTrench-digging work
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-065b33 Find a Tender

How it was run

Official notice
Appointment period ends
4 Sept 2026, 12:00 BST
Clarification deadline
28 Aug 2026, 23:59 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.londontenders.org ↗

Timeline

24 Feb 2026 → 2 Nov 2026 · 8 dates
  1. Planning notice published242 days ago
    24 Feb 2026, 14:53 GMT
  2. Market engagement190 days ago
    17 Apr 2026, 23:59 BST

    The Council is planning to hold a Market Engagement Event over Microsoft Teams on 13/04/2026 at a time to be confirmed, this will be subject to interest.

    The objective of the event is to get a better understanding of the following:

    • Gather market intelligence on the type, location and capabilities of companies in the market
    • Seek feedback from companies to inform development of a tender exercise that will be well received by the marketplace maximising participation (service specification, pricing, lotting strategy)
    • Answer questions interested companies may have regarding the required work and the tender process
    • Provide practical advice to interested companies on local government tendering to support submission of tender
    • Breakdown barriers to entry for locally based SME companies

    If you would like to participate and submit an expression of interest or have any questions, please email David Hayes, Procurement Business Partner [email protected]

    After the event the Council will publish a questionnaire with a view to gaining further feedback to inform the tender exercise.

  3. Next notice expected120 days ago
    26 Jun 2026, 23:59 BST
  4. Tender notice published82 days ago
    4 Aug 2026, 11:05 BST
  5. Clarification questions by57 days ago
    28 Aug 2026, 23:59 BST
  6. Admission / appointment period ends51 days ago · period end, not a bid countdown
    4 Sept 2026, 12:00 BST
  7. Today
    25 Oct 2026
  8. Award decision expected byin 5 days
    29 Oct 2026, 23:59 GMT
  9. Contract startsin 8 days
    2 Nov 2026

Notice history

7 events · 4 releases on Find a Tender · since 24 Feb 2026
  1. Pipeline notice published
    24 Feb 2026, 14:53 GMT
    UK1
  2. Preliminary market engagement notice published
    9 Mar 2026, 11:59 GMT
    UK2
  3. Published value updated to £2,000,000
    9 Mar 2026, 11:59 GMT
    was £8,000,000
  4. Preliminary market engagement notice published
    9 Mar 2026, 12:15 GMT
    UK2
  5. Tender notice published
    4 Aug 2026, 11:05 BST
    UK4
  6. Status changed to active
    4 Aug 2026, 11:05 BST
  7. Deadline published: 4 Sept 2026, 12:00 BST
    4 Aug 2026, 11:05 BST
Published amendments (1)

Change of date for Market Engagement Event to 13/06/2026 and Market Engagement Close Date to 17/06/2026.

Routine re-releases (4)
  • 2026-02: 1 release · 24 Feb 2026

Contracting authority & participating public bodies

London Borough of Harrow

Contracting authorityPublic authority - sub-central government GB-PPON: PQRC-2343-GRQR Forward Drive, Harrow, London, HA3 8FLContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAll tender documents comprising of those listed below are being provided at the same time that this tender notice is published at www.londontenders.org / Opportunity Id: DN807978 • PSQ Instructions and Assessment Methodology • Service Specification • Pricing Schedule • Contract T…
  • Technical specificationstenderTechnical specificationsThe tender specification is being provided at the same time that this tender notice is published at www.londontenders.org / Opportunity Id: DN807978
  • Bidding documents and specificationstenderBidding documents and specifications

Notices published for this procedure