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Find a TenderAwardedContract details notice
Published 30 Jun 2025, 11:25 BST

Official UK procurement notice

Family Group Conferencing (FGC 09/25)

Official notice

Authority: Conwy County Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Health & Social Care (85)Community & Cultural Services (98) Delivery: UKWales (UKL13)
Published estimate£350,000≈ £117k / year · £420,000 inc. VAT40% below published estimate
Submissions closed 17 Dec 2025awarded 10 Feb 2026
Awarded to Y Bont
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Conwy County Borough Council has carried out a tender exercise to deliver support in the form of Family Group Conferences by offering a process led by family members to plan and make decisions for a child/children who are in need or at risk.

CPV: Health and social work services · Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£350,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £350,000 exc. VAT · £420,000 inc. VAT
Delivery: UK, WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 year extension available if required.
85000000 Health and social work services98000000 Other community, social and personal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jun 2025, 11:25 BST
Last source update
26 Mar 2026, 12:16 GMT
Authority reference
FGC 09/25
FTS notice number
2025/S 000-073583
Latest notice
Contract details notice (UK7)
Classification (CPV)
Health and social work servicesOther community, social and personal services
Delivery area
UKWales (UKL13)
Official registry OCID
ocds-h6vhtk-0555ad Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
17 Dec 2025, 12:00 GMT
Clarification deadline
21 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Sell2Wales

Timeline

30 Jun 2025 → 1 Apr 2026 · 7 dates
  1. Planning notice published
    30 Jun 2025, 11:25 BST
  2. Next notice expected
    15 Sept 2025, 23:59 BST
  3. Tender notice published345 days ago
    13 Nov 2025, 14:20 GMT
  4. Clarification questions by337 days ago
    21 Nov 2025, 12:00 GMT
  5. Submission deadline311 days ago
    17 Dec 2025, 12:00 GMT
  6. Latest notice published212 days ago
    26 Mar 2026, 12:16 GMT
  7. Contract starts207 days ago
    1 Apr 2026, 00:00 BST

Notice history

8 events · 4 releases on Find a Tender · since 30 Jun 2025
  1. Planned procurement notice published
    30 Jun 2025, 11:25 BST
    UK3
  2. Tender notice published
    13 Nov 2025, 14:20 GMT
    UK4
  3. Status changed to active
    13 Nov 2025, 14:20 GMT
  4. Deadline moved to 17 Dec 2025, 12:00 GMT
    13 Nov 2025, 14:20 GMT
    +61 days · was 17 Oct 2025, 12:00 BST
  5. Contract award notice published
    18 Feb 2026, 11:14 GMT
    UK6
  6. Status changed to complete
    18 Feb 2026, 11:14 GMT
  7. Contract signature expected
    12 Mar 2026, 23:59 GMT
    scheduled
  8. Contract details notice published
    26 Mar 2026, 12:16 GMT
    UK7
Routine re-releases (4)
  • 2025-06: 1 release · 30 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £210,0001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 25 Mar 2026
Awarded toValueDateStatus
Y Bont1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Extension of 2 years is allowed£210,00010 Feb 2026Awarded

Contracts

  • Family Group Conferencing · Y Bont

    Signed
    25 Mar 2026
    Value
    £350,000
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Option to extend for 2 years.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Conwy County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQJH-8668-YMDV Coed Pella, Colwyn Bay, Wales, LL29 0GGContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Y BontAwarded supplierGB-PPON: PBPN-4293-MBNG Water Street, Gwynedd, Wales, LL54 6LRContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender