Official UK procurement notice
Fairwater Campus Project ~ Catering Tender
Authority: Woodlands School (Education)·On behalf of: The Litmus Partnership
What is being bought
Published requirement descriptionThe successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project.
The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in.
The combined value of the tender project is approximately £433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building.
See SQ document for more information.
To view this notice, please click here:
- How the procedure runs: There will be an SQ stage followed by an ITT and presentation stage. Please see SQ document for more information.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£2,165,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 1: 70%
- Criterion 2: 30%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Jun 2025, 14:47 BST
- Last source update
- 20 Oct 2025, 16:06 BST
- Award evaluation window
- Submission end – 27 Oct 2025
- FTS notice number
2025/S 000-029552- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052ba6Find a Tender
- How it runs
There will be an SQ stage followed by an ITT and presentation stage.
Please see SQ document for more information.
How it was run
Official notice- Submission deadline
- 26 Sept 2025, 13:00 BST
- Clarification deadline
- 4 Jul 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
3 Jun 2025 → 1 Jan 2026 · 6 dates- Tender notice published3 Jun 2025, 14:47 BST
- Clarification questions by4 Jul 2025, 13:00 BST
- Submission deadline391 days ago26 Sept 2025, 13:00 BST
- Latest notice published367 days ago20 Oct 2025, 16:06 BST
- Award decision expected by359 days ago27 Oct 2025, 23:59 GMT
- Contract starts294 days ago1 Jan 2026
Notice history
4 events · 2 releases on Find a Tender · since 3 Jun 2025- Tender notice published3 Jun 2025, 14:47 BSTUK4
- Tender notice published4 Jun 2025, 14:05 BSTUK4
- Buyer details updated4 Jun 2025, 14:05 BST
- Procurement termination notice published20 Oct 2025, 16:06 BSTUK12
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 20 Oct 2025 | CancelledThe client’s rationale is that the required specification and service standards were not fully met, with particular gaps identified around ALN (Additional Learning Needs) provision — specifically, a lack of individualised nutrition planning, clinical gove |
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Cantonian High SchoolContracting authorityPublic authority - sub-central government
- Riverbank SchoolContracting authorityPublic authority - sub-central government
- The Litmus PartnershipProcuring entityCarrying out the Tender process
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender