Find a TenderAwarded without competition

Published 19 Jun 2023, 12:21 BST

Official UK procurement notice

FAE-23-001 FLOOR MAINTENANCE MACHINES AND ON-SITE GENERATION SYSTEM

Authority: The Education Authority (Central government)·Consortium: 3 public authorities

Framework agreementGoodsAward procedure without prior publication of a call for competitionSME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Northern Ireland (UKN)

Framework ceiling (notional)£2,800,000framework ceiling, not attributable revenue

Submissions closed 21 Jul 2023

What is being bought

Published requirement description

Supply and delivery of FLOOR MAINTENANCE MACHINES AND ON-SITE GENERATION SYSTEM to individual schools and EA locations within Northern Ireland. This Framework Agreement contains 5 Sections as follows: Section 1 – Rotary Cleaning Machines , Section 2 –Suction Cleaning Machines , Section 3 –Carpet Cleaning Machines ,Section 4 –Scrubber Driers and Section 5 – Onsite Generation System and Satellite Pumps. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or nonparticipating institutions may already have in place. www.education-ni.gov.uk/services/schools-plus ↗ Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. www.nidirect.gov.uk/contacts/further-edu… ↗ Further Education Colleges in NI, www.nicie.org/parents/school-finder/ ↗ Grant Controlled Integrated Education Schools in NI, www.isc.co.uk ↗ schools/northernireland/ Independent School in NI, Libraries NI: www.librariesni.org.uk/Libraries/ ↗, EA Teachers’ and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE)

CPV: Floor polishers · Floor-cleaning machines · Floor-maintenance machines

How this framework works

From the published notice

Places: up to 6 suppliers · 5 bids received (0.8 per place) · 5 appointed

The lotProcurement structure

single lot · value published

Lot #1The supply and delivery of floor maintenace machines and on-site generation system to…AwardedRenewalPublished value£2,800,000

The supply and delivery of floor maintenace machines and on-site generation system to individual schools and EA locations within Northern Ireland.

Delivery: Northern Ireland

Extensions: After the initial contract period there is an option to extend for any additional periods of up to and including 24 months · After the initial 2 year period there is the option to extend for an additional period(s) of up to and including 24 months.Variant bids: not allowedElectronic catalogue: required

39713410 Floor-cleaning machines 39713420 Floor polishers

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 19 Jun 2023, 12:21 BST
Last source update: 9 Oct 2026, 12:58 BST
Award evaluation window: 21 Jul 2023 – …
FTS notice number: 2026/S 000-095660
Classification (CPV): Floor polishersFloor-cleaning machinesFloor-maintenance machines
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-03d765 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

This multi supplier Framework Agreement commenced on the 1st Septemer 2023,and is due to expire on the 31 August 2027. A modification is being proposed for value by 50% of the original Framework value as detailed below.

The modification under Reg 72.(1) (c) meets the following conditions:

(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

Over the duration of the contract, the EA Cleaning Service have experienced additional pressures on service delvivery that were not forseen at the time of tender, including an unplanned increase in the number of sites requiring service provision. The scale and timing of these additional requirements arose from operational decisions at individual school level and service requests that were not known, planned or capable of being accurately forecast at the time the procurement was undertaken, including but not limited to new build schools, or taking on services in additional schools.
This coupled with aging equipment has led to an increased demand on the Framework for new equipment to ensure ongoing service delivery.

As a result, demand for floor maintenance machinery has exceeded the levels anticipated when the original Framework value was established.

(ii)the modification does not alter the overall nature of the contract;

The proposed modification does not alter the overall nature of the Framework. The Framework will continue to be used for the supply of floor maintenance machinery and associated products which fall within the scope of the Framework as originally Awarded.

(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.

The original Framework value was £2,800,000. In accordance with Regulation 72(1)(c)(iii), the maximum permissible increase is therefore 50% of this value, namely £1,400,000.

The proposed modification is for £1,400,000, which does not in exceed 50% of the original Framework value.

Review and risk notes

Review procedure: The UK does not have any special review body with responsibility for appeal/mediation. procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.The EA operated a standstill period (i.e. a. minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into..

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredLanguage: EN

Access & registration note: Free Northern Ireland registration

Appointment period ends: 21 Jul 2023, 15:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 21 Jul 2023, 15:30 BST

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

21 Jul 2023 → 9 Oct 2026 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
21 Jul 2023, 15:00 BST
Bids opened
21 Jul 2023, 15:30 BST
Bids must remain valid until
19 Oct 2023, 23:59 BST
Notice published13 days ago
9 Oct 2026, 12:58 BST

Notice history

4 events · 4 releases on Find a Tender · since 18 Sept 2023

Status changed to complete
18 Sept 2023, 15:26 BST
Buyer details updated
18 Sept 2023, 15:26 BST
Procurement method changed
8 Sept 2026, 10:30 BST
Buyer details updated
8 Sept 2026, 10:30 BST

Routine re-releases (4)

2023-06: 1 release · 19 Jun 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 54 from SMEs

Contracts signed 7latest 30 Aug 2023

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £2,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract
Signed
30 Aug 2023
Value
ceiling above
Status
active
Contract 084745-2026-1
Signed
30 Aug 2023
Value
ceiling above
Status
active
Contract 084745-2026-2
Signed
30 Aug 2023
Value
ceiling above
Status
active
Contract 084745-2026-3
Signed
30 Aug 2023
Value
ceiling above
Status
active
Contract 084745-2026-4
Signed
30 Aug 2023
Value
ceiling above
Status
active
Contract 084745-2026-5
Signed
30 Aug 2023
Value
ceiling above
Status
active
Contract 095660-2026-1-1
Signed
30 Aug 2023
Value
£4,200,000
Status
active
- Change This Framework has been modified as detailed in the VEAT Notice 2026/S 000-084745 to allow for a 50% increase in maximum framework value to £4,200,000.00. This is the first modification to this Framework. No aspect of the modification alters the overall nature of the current framework as the scope of the products remain unaltered. This modification meets the requirements of PCR 2015 under Reg 72.(1) (c) on the following conditions: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract; (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Over the duration of the contract, the EA Cleaning Service have experienced additional pressures on service delivery that could not have been foreseen at the time of tender, including an unplanned increase in the number of sites requiring service provision. The scale and timing of these additional requirements arose from operational decisions at individual school level and service requests that were not known, planned or capable of being accurately forecast at the time the procurement was undertaken, including but not limited to new build schools, or taking on services in additional schools. This coupled with aging equipment has led to an increased demand on the Framework for new equipment to ensure ongoing service delivery. As a result, demand for floor maintenance machinery has exceeded the levels anticipated when the original Framework value was established.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic · 5 from abroad	4	—	—

Contracting authority & participating public bodies

3 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact email

Consortium members and other public bodies

Education AuthorityContracting authorityCentral purchasing bodyBody governed by public lawEducation Belfast, UKContact email Published organisation website ↗
Education Authority NIContracting authorityBody governed by public lawEducation Ballymena, UKContact name, email

Dispute resolution & review bodies

The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Belfast
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body Belfast
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body Belfast

Framework contractors & participating bidders

10 commercial parties on the notice

CAREY CLEANING MACHINES LTDFramework contractor Belfast, Northern IrelandContact email
CAREY CLEANING MACHINES LTDFramework contractor 46 Hill Street, BELFAST, UK, BT1 2LBContact email, phone
DIVERSEY LTDFramework contractor Northampton, East MidlandsContact email
DIVERSEY LTDFramework contractor WESTON FAVELL CENTRE, NORTHAMPTON, UK, NN3 8PDContact email, phone
IIC Products t/a Victor FloorcareFramework contractor Birmingham, West MidlandsContact email
IIC Products t/a Victor FloorcareFramework contractor Unit 15 / 16 Ace Business Park, Mackadown Lane, Birmingham, UK, B33 0LDContact email, phone
INDUSTRIAL FLOORCARE MACHINES LTDFramework contractor Belfast, Northern IrelandContact email
INDUSTRIAL FLOORCARE MACHINES LTDFramework contractor Unit 31-33 North City Business C, BELFAST, UK, BT15 2GGContact email, phone
KARCHER CRAIGMORE BELFAST LTDFramework contractor Belfast, Northern IrelandContact email
KARCHER CRAIGMORE BELFAST LTDFramework contractor 1-2 windsor business park, boucher place, Belfast, UK, BT12 6HTContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.