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Published 26 May 2026, 17:10 BST

Official UK procurement notice

Facilities Management Soft Services

Official notice

Authority: Port of London Authority (Public body)

3 lotsServicesCompetitive flexible procedureAbove threshold
Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ4)
Published estimate£2,900,000total for 3 lots · £3,480,000 inc. VAT
Submissions closed 26 Jun 2026
Lots 3see the lot list below
Contract term 5 yrsends 31 Dec 2031 · starts 1 Jan 2027

What is being bought3 lots · detail below

Published requirement description

Cleaning, landscaping, pest control, security, CCTV monitoring and waste management

  • How the procedure runs: Tender responses Initial shortlisting Clarification window and in person meetings Additional shortlisting Final negotiations and meetings Award

CPV: Facilities management services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£2,900,000 together) · same evaluation weights on every lot
Lot #1FM Contract - Lot 1 Soft Services- Description - Cleaning, Caretaking, Landscaping and Pest Control 5 yrsPublished value£2,000,000

Cleaning, Caretaking, Landscaping and Pest Control across multiple sites and including management

Contract period: 1 Jan 2027 – 31 Dec 2031 (5 yrs)Value: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: South East
79993100 Facilities management services
Lot #2FM Contract - Lot 2 Soft Services- Description - Waste Management 5 yrsPublished value£400,000

Waste Management across multiple sites including domestic waste and skip and roro exchanged

Contract period: 1 Jan 2027 – 31 Dec 2031 (5 yrs)Value: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: South East
79993100 Facilities management services
Lot #3FM Contract - Lot 3 Soft Services - Description - Security Services' 5 yrsPublished value£500,000

Security services including manned guarding for 24/7 site operation and also CCTV monitoring

Contract period: 1 Jan 2027 – 31 Dec 2031 (5 yrs)Value: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: South East
79993100 Facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 65%Price: 30%Environmental: 5%
Published sub-criteria (6)
  • Methodology and compliance inc approach to H&S: 25%
  • Experience in delivering similar: 20%
  • Staffing management: 10%
  • Supply Chain Management: 10%
  • Cost/Fees (including mobilisation costs and OH&P model): 30%
  • Environmental Credentials: 5%
Published award criteria (6)
  • Cost/Fees (including mobilisation costs and OH&P model)
  • Methodology and compliance inc approach to H&S
  • Experience in delivering similar
  • Staffing management
  • Supply Chain Management
  • Environmental Credentials
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 May 2026, 17:10 BST
Last source update
26 May 2026, 17:10 BST
Award evaluation window
Submission end – 31 Jul 2026
FTS notice number
2026/S 000-049193
Latest notice
Tender notice (UK4)
Classification (CPV)
Facilities management services
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-06a4d2 Find a Tender
How it runs

Tender responses

Initial shortlisting

Clarification window and in person meetings

Additional shortlisting

Final negotiations and meetings

Award

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
26 Jun 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

See RFP pla.co.uk/procurement ↗

Timeline

26 May 2026 → 1 Jan 2027 · 4 dates
  1. Tender notice published149 days ago
    26 May 2026, 17:10 BST
  2. Submission deadline117 days ago
    26 Jun 2026, 23:59 BST
  3. Award decision expected by82 days ago
    31 Jul 2026, 23:59 BST
  4. Today
    22 Oct 2026
  5. Contract startsin 71 days
    1 Jan 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    26 May 2026, 17:10 BST
    UK4

Contracting authority & participating public bodies

Port of London Authority

Contracting authorityPrivate utility GB-PPON: PRJC-2566-BCZY London River House, Gravesend, South East, DA122BGContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender