Official UK procurement notice
Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs
Authority: Highlands and Islands Enterprise·Consortium: 2 public authorities
What is being bought
Published requirement descriptionHIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices.
The requirements are being divided in to 5 Lots as follows:
- Lot 1 Planned Preventative Maintenance & Reactive Repairs Services
- Lot 2 Reception and Support Services
- Lot 3 Cleaning Services
- Lot 4 Waste Collection, Recycling and Management Services
- Lot 5 Security Services
THIS NOTICE RELATES TO LOT 1 PLANNED PREVENTATIVE MAINTENANCE & REACTIVE REPAIR SERVICES.
Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with ‘Facilities Management Services’ in the contract description.
Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot.
It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
CPV: Building and facilities management services · Facilities management services · Heating-plant repair and maintenance work · Preventive maintenance services · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of boilers · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1HIE requires a professionally managed, high quality mechanical, electrical and…CancelledRenewalPublished value£720,000
HIE requires a professionally managed, high quality mechanical, electrical and plumbing (MEP) maintenance service which, through a regular and organised scheme, ensures the maintenance and operation of all items of plant and equipment
These services are currently required in An Lochran, the Life Sciences Innovation Centre, Aurora House, Solasta House, the Inverness Campus and HIE Area Offices.
The initial 3 year budget currently available to deliver this service is between GBP 397 500 and GBP 530 000 (excluding VAT).
Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers).
See Tender documentation for full details. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Community Benefits & Wealthbuilding - Monitoring and Reporting: 5%
- Fair Work Practices- Practices and Approach: 5%
- Delivery Methodology & Quality Management: 15%
- Management & Delivery Team: 15%
- Compliance Standards & Reporting: 10%
- Contract Implementation & Conclusion: 5%
- price: 40%
- Sustainability and Net Zero: 5%
Published award criteria (10)
- Community Benefits & Wealthbuilding - Themes Offered: Pass/Fail
- Community Benefits & Wealthbuilding - Monitoring and Reporting: 5%
- Fair Work Practices - Payment of Real Living Wage: Pass/Fail
- Fair Work Practices- Practices and Approach: 5%
- Sustainability and Net Zero: 5%
- Delivery Methodology & Quality Management: 15%
- Management & Delivery Team: 15%
- Compliance Standards & Reporting: 10%
- Contract Implementation & Conclusion: 5%
- Price: 40%
- Condition of participationno text publishedMinimum: 4B.5 It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, the types and levels of insurance indicated below: Professional Risk Indemnity Insurance = GBP 1M in aggregate Employer’s (Compulsory)…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
- First published
- 21 Sept 2022, 15:39 BST
- Last source update
- 28 Mar 2023, 10:03 BST
- Award evaluation window
- 25 Oct 2022 – …
- Authority reference
FTS 021- FTS notice number
2023/S 000-008904- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036a23Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contract will include Key Performance Indicators (KPI's) and Service Levles which can be found within the Tender documentation.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: To support the process, accompanied Site Visits will be available on 6th October 2022 (see tender documentation for specific timings for each Lot). If bidders would like to attend any of these site visits they are must confirm by email ([email protected]) by 17:00hrs on Tuesday 4th October 2022. They must include details of the session/s they wish to attend along with the names of those attending (maximum 2 individuals per organisation). Attendance is not required in order to participate in the tendering process. Following these sessions, any questions and answers raised will be made available to all bidders via PCS. It is estimated that the total value of the services over the maximum duration of 4 years will be GBP720k (excluding VAT). This is the figure which has been used in II.1.5 & II.2.6. Where bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria (SPD 2C.1)and/or subcontracting (SPD 2D.1) they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted. SPD 2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number SPD 2C.1 Where relevant, bidders are required to provide information relating to consortia and/or sub-contractors with the relevant supporting SPD documentation being submitted. SPD 3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements when completing this question. In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders. (SC Ref:727350)
How it was run
Official notice- Submission deadline
- 25 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 25 Oct 2022, 12:00 BST
Timeline
25 Oct 2022 → 28 Mar 2023 · 3 dates- Submission deadline25 Oct 2022, 12:00 BST
- Bids opened25 Oct 2022, 12:00 BST
- Notice published28 Mar 2023, 10:03 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to unsuccessful28 Mar 2023, 10:03 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Inverness Campus Owners AssociationContracting authority
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.