Find a TenderAwarded

Published 10 Oct 2024, 20:05 BST

Official UK procurement notice

DBC (AL) Facilities Management Services

Official notice

Authority: Dacorum Borough Council (Local council)

ServicesRestricted procedureSME suitable

Sectors: Repair & Maintenance (50)Business Services & Consultancy (79)Cleaning & Environmental Services (90)

+1 more

Community & Cultural Services (98)

Delivery: East of England (UKH23)

Published estimate£6,650,000≈ £1.3m / year

Submissions closed 11 Nov 2024awarded 15 May 2025

Awarded to Ascot Services Uk Limited

Contract term 5 yrsends 3 Sept 2030 · extension options published · starts 4 Sept 2025

What is being bought

Published requirement description

The Council is undertaking a two-stage competitive Restricted Procedure to select its Supplier to deliver a Facilities Management service as described within the Specification (Schedule 1 of the Invitation to Tender pack), in accordance with the Public Contracts Regulations 2015 as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (the "Regulations"), advertised both on ‘Find a Tender’, Contracts Finder and Supply Hertfordshire. The procurement process will appoint a single Service Provider to deliver a range of Hard and Soft Facilities Management services for Dacorum Borough Council’s Civic Offices, The Forum. The number of assets/buildings may change over the duration of the Contract and other buildings may be added or removed from the scope of services at the Council’s discretion. The Service Provider shall be responsible for managing all elements of planning, communication, scheduling, examination, and testing, reporting and administration support

Recurrence: 5 to 7 years.

CPV: Building and facilities management services · Building-cleaning services · Cleaning services · Facilities management services · Miscellaneous repair and maintenance services · Portering services · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Security services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrsPublished value£6,650,000

Contract period: 4 Sept 2025 – 3 Sept 2030 (5 yrs)

Delivery: East of England · The service will be provided at the Forum, Hemel Hempstead. The contract may be extended during the contract period to other sites.

Extensions: There is the option to extend the contract for a further 2 years, on a 1 plus 1 basis.Second stage: 5–10 candidates invited to tenderVariant bids: not allowed

50000000 Repair and maintenance services 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations 50800000 Miscellaneous repair and maintenance services 79710000 Security services 79993000 Building and facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Conditions of participation1

Suitability
Information can be found in the SQ and ITT pack.

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · 5 to 7 years.
First published: 10 Oct 2024, 20:05 BST
Last source update: 15 May 2025, 10:43 BST
Authority reference: CPU00547a
FTS notice number: 2025/S 000-021602
Classification (CPV): Building and facilities management servicesBuilding-cleaning servicesCleaning servicesFacilities management servicesMiscellaneous repair and maintenance servicesPortering servicesRepair and maintenance servicesRepair and maintenance services of building installationsRepair and maintenance services of electrical and mechanical building installationsSecurity services
Delivery area: East of England (UKH23)
Official registry OCID: ocds-h6vhtk-04a7d8 Find a Tender

Review and risk notes

Review procedure: Suppliers must bring a challenge within 30 days from when the economic operator knew or should have known about the infringement. Suppliers should act promptly to seek review.

How it was run

Official notice

Submission deadline: 11 Nov 2024, 12:00 GMT
Submission channel: {"written"}
Accepted languages: en

Timeline

11 Nov 2024 → 4 Sept 2025 · 4 dates

Submission deadline
11 Nov 2024, 12:00 GMT
Invitations to tender expected
29 Nov 2024
Notice published
15 May 2025, 10:43 BST
Contract starts
4 Sept 2025, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
15 May 2025, 10:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £6,650,0001 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 15 May 2025

Awarded to	Value	Date	Status
Ascot Services Uk LimitedSMEFacilities Management Contract	—	—	Awarded

Contracts

Facilities Management Contract · Ascot Services Uk LimitedSME
Signed
15 May 2025
Value
£6,650,000
Period
… – 3 Sept 2030
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	1	—	—

Contracting authority & participating public bodies

Dacorum Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Forum, Marlowes, Hemel Hempstead, Hertfordshire, East of England, HP1 1DNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

The High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Ascot Services LimitedAwarded supplier04778608 Kestrel House, Gibfield Park Avenue, Atherton, Manchester, North West

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria