Official UK procurement notice
Extra Care- Ewart House · UK public procurement notice
Authority: London Borough of Harrow (Local council)
What is being bought
Published requirement descriptionThe London Borough of Harrow is inviting tenders for the re-procurement provision of a personalised regulated Care and Wellbeing service for Harrow citizens aged 55 and over with frailty, dementia, physical and/or sensory disabilities and/or mild or moderate learning disabilities and/or enduring mental health needs who have been assessed as meeting the National Eligibility Criteria (Care Act, 2014) and who are either ordinarily resident within the London Borough of Harrow or are the responsibility of Harrow London Borough Council (the 'Council') for supporting their social care needs and who live in the Extra Care Housing Scheme: Ewart House.
Ewart House is owned and operated by a local Housing Association and offers 47 units of extra care housing at affordable rent levels. The current contract to deliver care and wellbeing services at Ewart House will end on 31 March 2027
- The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.
- How the procedure runs: Stage 1: Conditions of Participation Section - Pass/Fail Assessment Stage 2: PSQ Experienced Questions- Scored Assessment Bidders who received a pass for all pass / fail questions in the previous section, will proceed and have their experienced questions evaluated. Up to the top 5 scoring bidders will be selected to proceed to the Invitation to Tender stage of this procurement. Stage 3: Invitation to tender (ITT) Quality / Technical Sections and Commercial This section contains Quality/Technical method statement questions that up to the top 5 highest scoring Tenderers from Stage 2 will be invited to respond to. Tenderers response to these questions will be scored and evaluated in accordance with the Quality / Technical evaluation criteria. Only tenderers who achieve a minimum Quality/Technical score of 32% from the available 55% will have their commercial submission scored. Commercial Section ITT This section contains commercial questions and is where up to the 5 highest scoring tenderers will upload their pricing information. Tenderers response to this commercial section will only be scored only of if the Quality/Technical threshold of 32% or higher has been achieved and will be evaluated in accordance with the pricing evaluation criteria.
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£7,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jul 2031
- First published
- 10 Apr 2026, 08:41 BST
- Last source update
- 20 Jul 2026, 12:22 BST
- Award evaluation window
- Submission end – 16 Nov 2026
- Authority reference
DN815511- FTS notice number
2026/S 000-068184- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067f86Find a Tender
- How it runs
Stage 1: Conditions of Participation Section - Pass/Fail Assessment
Stage 2: PSQ Experienced Questions- Scored Assessment
Bidders who received a pass for all pass / fail questions in the previous section, will proceed and have their experienced questions evaluated.
Up to the top 5 scoring bidders will be selected to proceed to the Invitation to Tender stage of this procurement.
Stage 3: Invitation to tender (ITT) Quality / Technical Sections and Commercial
This section contains Quality/Technical method statement questions that up to the top 5 highest scoring Tenderers from Stage 2 will be invited to respond to. Tenderers response to these questions will be scored and evaluated in accordance with the Quality / Technical evaluation criteria.
Only tenderers who achieve a minimum Quality/Technical score of 32% from the available 55% will have their commercial submission scored.
Commercial Section ITT
This section contains commercial questions and is where up to the 5 highest scoring tenderers will upload their pricing information. Tenderers response to this commercial section will only be scored only of if the Quality/Technical threshold of 32% or higher has been achieved and will be evaluated in accordance with the pricing evaluation criteria.
How it was run
Official notice- Submission deadline
- 30 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity Id: DN815511
Timeline
10 Apr 2026 → 1 Apr 2027 · 7 dates- Planning notice published201 days ago10 Apr 2026, 08:41 BST
- Next notice expected114 days ago6 Jul 2026, 23:59 BST
- Market engagement112 days ago8 Jul 2026, 23:59 BST
London Borough of Harrow are pleased to invite suitable qualified suppliers to attend our second Preliminary Market Engagement (PME) event for Ewart House: Extra Care Service. We welcome participation from both organisations who attended the first PME and those joining us for the first time.
If you would like to attend the online engagement event held on 08/07/2026 between 10-11am, please email [email protected] by the with the following information: organisation, contact name, contact telephone and email address. Please note that places are limited to one representative per organisation.
This follow-up session aims to outline how market feedback has informed our developing approach, provide further clarity on the proposed requirements, and update attendees on the procurement timetable.
- Tender notice published100 days ago20 Jul 2026, 12:22 BST
- Submission deadline28 days ago30 Sept 2026, 12:00 BST
- Today29 Oct 2026
- Award decision expected byin 18 days16 Nov 2026, 23:59 GMT
- Contract startsin 153 days1 Apr 2027, 00:00 BST
Notice history
9 events · 5 releases on Find a Tender · since 10 Apr 2026- Pipeline notice published10 Apr 2026, 08:41 BSTUK1
- Preliminary market engagement notice published13 Apr 2026, 16:12 BSTUK2
- Preliminary market engagement notice published14 Apr 2026, 12:54 BSTUK2
- Preliminary market engagement notice published24 Jun 2026, 15:50 BSTUK2
- Published value updated to £7,000,00024 Jun 2026, 15:50 BSTwas £6,000,000
- Tender notice published20 Jul 2026, 12:22 BSTUK4
- Status changed to active20 Jul 2026, 12:22 BST
- Procurement method changed20 Jul 2026, 12:22 BST
- Deadline published: 30 Sept 2026, 12:00 BST20 Jul 2026, 12:22 BST
Routine re-releases (5)
- 2026-04: 2 releases · 10 Apr 2026, 13 Apr 2026
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender