Official UK procurement notice
Experts by Experience C208/2024/2025
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought
Published requirement descriptionAs part of the Welsh Government's Nation of Sanctuary policy, there is a commitment to "Involve sanctuary seekers as experts by experience at the heart of policy development and to improve the integration of new arrivals." This contract is to help meet that commitment. The requirement is for the Bidder to identify and support a group of approximately 10 sanctuary seekers who have diverse experiences and backgrounds. They will act as a panel of Experts by Experience (EbE). All must currently be (or have recently been) sanctuary seekers residing in Wales.
The panel will enable Welsh Government to draw upon the insights of those with lived experience when developing and implementing policies and when taking decisions which are likely to affect sanctuary seekers.
The aim is to ensure policies are fit-for-purpose and decisions are most likely to be inclusive and effective.
CPV: Other community, social and personal services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£120,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality/Technical: 80%
- Commercial/Cost: 20%
Published award criteria (2)
- Quality/Technical
- Commercial/Cost
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Feb 2025, 17:50 GMT
- Last source update
- 28 Jul 2025, 12:13 BST
- Authority reference
C208/2024/2025- FTS notice number
2025/S 000-008560- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e7a9Find a Tender
How it was run
Official notice- Submission deadline
- 28 Mar 2025, 12:00 GMT
- Clarification deadline
- 21 Mar 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
24 Feb 2025 → 28 Jul 2025 · 8 dates- Planning notice published24 Feb 2025, 17:50 GMT
- Market engagement28 Feb 2025, 23:59 GMT
This notice constitutes the engagement process.
- Tender notice published10 Mar 2025, 15:07 GMT
- Clarification questions by21 Mar 2025, 17:00 GMT
- Submission deadline28 Mar 2025, 12:00 GMT
- Next notice expected31 Mar 2025, 23:59 BST
- Contract starts16 Apr 2025, 00:00 BST
- Latest notice published28 Jul 2025, 12:13 BST
Notice history
8 events · 3 releases on Find a Tender · since 24 Feb 2025- Preliminary market engagement notice published24 Feb 2025, 17:50 GMTUK2
- Tender notice published10 Mar 2025, 15:07 GMTUK4
- Published value published: £120,00010 Mar 2025, 15:07 GMT
- Status changed to active10 Mar 2025, 15:07 GMT
- Procurement method changed10 Mar 2025, 15:07 GMT
- Deadline published: 28 Mar 2025, 12:00 GMT10 Mar 2025, 15:07 GMT
- Contract details notice published28 Jul 2025, 12:13 BSTUK7
- Status changed to complete28 Jul 2025, 12:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| British Red Cross SocietyVCSE | £111,316 † | — | Awarded |
Contracts
Experts by Experience · British Red Cross SocietyVCSE
- Signed
- 8 Apr 2025
- Value
- £111,316
- Period
- 12 Apr 2025 – 11 Apr 2026 · up to 11 Apr 2027 with extensions
- Status
- active
- Extensions
- The Contract will be for a 12 month term, with an end date of 11 April 2026. Any potential extension is likely to be extended for a 12 month period, until 11 April 2027. Subject always to the procurement exercise progressing in accordance with the Client's indicative timetable it is anticipated that the Contract will commence circa in mid April 2025.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- BRITISH RED CROSS SOCIETYAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender