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Find a TenderAwardedContract details notice
Published 29 Apr 2025, 10:42 BST

Official UK procurement notice

Cemetery Exhumation and Groundworks

Official notice

Authority: Birmingham City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Community & Cultural Services (98) Delivery: West Midlands (UKG31)
Published estimate£160,000≈ £40k / year · £192,000 inc. VAT
Submissions closed 12 May 2025awarded 28 Jul 2025
Awarded to Memsafe Limited
Contract term 4 yrsends 1 Jun 2029 · starts 1 Jun 2025

What is being bought

Published requirement description

Birmingham City Council (the Council) is awarding a contract to an organisation for the provision of providing a range of grounds works to all cemeteries including the installation of a range of grave styles whilst ensuring memorial safety is paramount when checking, fixing and maintaining a variety of memorial options. This service would also require the safe and sensitive Exhumation procedure, including providing all equipment required to ensure it has been conducted in a respectful manner.

The contract for goods and services will commence on 01/08/2025 and will be in place for a period of 4 years.

CPV: Funeral and related services · Funeral services · Funeral supplies

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsSMEVCSEPublished value£160,000
Contract period: 1 Jun 2025 – 1 Jun 2029 (4 yrs)Value: £160,000 exc. VAT · £192,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
39296000 Funeral supplies98370000 Funeral and related services98371000 Funeral services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality will account for 60% and price will account for 40% of the overall award criteria.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Apr 2025, 10:42 BST
Last source update
15 Aug 2025, 11:13 BST
Authority reference
PQ0541
FTS notice number
2025/S 000-017520
Latest notice
Contract details notice (UK7)
Classification (CPV)
Funeral and related servicesFuneral servicesFuneral supplies
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-0508e7 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
12 May 2025, 12:00 BST
Clarification deadline
5 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All Bid submissions must be submitted by Bidders via the ‘in-tend’ system: in-tendhost.co.uk/birminghamcc ↗ by the date and time detailed in the Procurement Timetable.

Timeline

29 Apr 2025 → 15 Aug 2025 · 5 dates
  1. Tender notice published
    29 Apr 2025, 10:42 BST
  2. Clarification questions by
    5 May 2025, 12:00 BST
  3. Submission deadline
    12 May 2025, 12:00 BST
  4. Contract starts
    1 Jun 2025
  5. Latest notice published
    15 Aug 2025, 11:13 BST

Notice history

5 events · 3 releases on Find a Tender · since 29 Apr 2025
  1. Tender notice published
    29 Apr 2025, 10:42 BST
    UK4
  2. Tender notice published
    29 Apr 2025, 10:44 BST
    UK4
  3. Deadline moved to 12 May 2025, 12:00 BST
    29 Apr 2025, 10:44 BST
    +0 days · was 12 May 2025, 13:00 BST
  4. Contract details notice published
    15 Aug 2025, 11:13 BST
    UK7
  5. Status changed to complete
    15 Aug 2025, 11:13 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £160,0001 contract exc. VAT
Contracts signed 1latest 28 Jul 2025
Awarded toValueDateStatus
Memsafe LimitedSME——Awarded

Contracts

  • Exhumations and Groundworks · Memsafe LimitedSME

    Signed
    28 Jul 2025
    Value
    £160,000
    Period
    1 Aug 2025 – 31 Jul 2029
    Status
    active

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Memsafe LtdAwarded supplierGB-PPON: PDCJ-3842-ZHVT Bryn Brithdir, Blackwood, Wales, NP12 4ADContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender