Official UK procurement notice
Exeter MRF Plant Upgrade · UK public procurement notice
Authority: Exeter City Council (Local council)
What is being bought
Published requirement descriptionExeter City Council is seeking to award a Contract for the design, supply and installation of a brand-new Materials Recycling Facility (MRF) processing line at its depot at Exton Road, Marsh Barton, Exeter, EX2 8NR.
The new plant is expected to be able to handle 10,500 tonnes per annum (over 1 x 7.5 hour day shift, 5 operational days per week) of co-mingled or source separated mixed dry recyclable Material.
The main aims and objectives for the project are to:
- Promote sustainable waste management practices
- Provide cost effective recycling facilities to local authorities and others in Exeter and the surrounding areas.
The key performance requirements of the plant include (further detail is included within the procurement documents):
- The recovered recyclable purity rate (by weight) should meet a minimum of 95%.
- The recovered purity rate (by weight) should meet a minimum of 97%.
- The maximum contamination rate of recovered products shall be a maximum of 3% contamination by weight.
- The minimum continuous throughput of the plan in tonnes per hour will be 7 tonnes per hour.
- The minimum availability of the plant as a percentage of the required operating hours will be 95% of the total running time period of shift operations.
The Authority reserves the right to issue updated version (Modification) of the documents to Suppliers as and when the need arises, in order to reflect the corresponding stage of the Competitive Flexible Procedure, together with any changes to the Procurement or any other new information.
The contracting authority also reserves the right following contract award, as reflected in Schedule I of the Procurement Act 2023, to make Modifications (unforeseen at this time) as the contract evolved over the full term of the agreement.
- How the procedure runs: This CFP will consist of a minimum of 3 stages: Stage 1 - Invitation to Participate/Selection Stage including Conditions of Participation. The assessment of Stage 1 submissions will identify up to three 3 Suppliers to be invited to submit a bid in Stage 2 of the process Stage 2 - Invitation to Tender Stage 3 - Preferred Supplier Stage The contracting authority reserves the right to introduce one or more further stages following the Stage 2 Tender submission and evaluation. This may include (but is not limited to) a second tendering round, a refinement stage, or a formal request for Best and Final Offers. Full details of the competition design and potential refinements to the process may be found in the procurement documents. This Tender Notice will commence the start of Stage 1 of the process. Details of the step-by-step process, and detailed requirements are provided within the documents attached to the opportunity that can be found by visiting Exeter City Council's e-tender portal: https://procontract.due-north.com/Advert?advertId=0b1e1d19-1f54-f111-813c-005056b64545
CPV: Engineering design services · Installation services of mechanical equipment · Mechanical installations · Miscellaneous general and special-purpose machinery
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 80%
- Commercial: 20%
Published award criteria (2)
- Quality
- Commercial
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Jun 2025, 18:48 BST
- Last source update
- 22 May 2026, 12:07 BST
- Award evaluation window
- Submission end – 14 Oct 2026
- Authority reference
PR022025- FTS notice number
2026/S 000-047342- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0544d7Find a Tender
- How it runs
This CFP will consist of a minimum of 3 stages:
Stage 1 - Invitation to Participate/Selection Stage including Conditions of Participation. The assessment of Stage 1 submissions will identify up to three 3 Suppliers to be invited to submit a bid in Stage 2 of the process
Stage 2 - Invitation to Tender
Stage 3 - Preferred Supplier Stage
The contracting authority reserves the right to introduce one or more further stages following the Stage 2 Tender submission and evaluation. This may include (but is not limited to) a second tendering round, a refinement stage, or a formal request for Best and Final Offers. Full details of the competition design and potential refinements to the process may be found in the procurement documents.
This Tender Notice will commence the start of Stage 1 of the process.
Details of the step-by-step process, and detailed requirements are provided within the documents attached to the opportunity that can be found by visiting Exeter City Council's e-tender portal: procontract.due-north.com/Advert ↗
- Risks
- Site Related Risks - There is a possibility that unknown hazardous substances, structural issues or adverse ground conditions may be encountered during installation. These risks are not fully identifiable at the time of tender but could materially affect delivery.
- Legislative and Policy Risks - There is a risk that changes in legislation or policy, particularly relating to waste management and local government restructuring, may be announced during the Contract term. Such changes may alter compliance obligations or delivery mechanisms.
- Global Economic and Supply Chain Risks due to the volatility of the international environment, including:
(a) War and conflict
(b) Trade tariffs imposed by the United States and China in 2025
(c) Broader global supply chain disruptions
These supply risks may result in scarcity of supply and increased costs for goods required under the Contract. Should such risks arise, the Bidder must provide clear and substantiated evidence of the impact on supply chain and costs. The contracting authority, acting reasonably, will determine whether they are satisfied with the evidence prior to any modification of the Contract.
Details of these risks are also set out within the associated tender documents.
How it was run
Official notice- Requests to participate (first stage)
- 24 Jun 2026, 12:00 BST
- Submission deadline
- 24 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must only be submitted via Exeter City Council's procurement portal (ProContract) which can be accessed via the via the following link: procontract.due-north.com/Advert ↗
All tender documents are available via this portal.
Timeline
6 Jun 2025 → 1 Dec 2026 · 6 dates- Planning notice published6 Jun 2025, 18:48 BST
- Market engagement3 Jul 2025, 23:59 BST
The market engagement documents can be accessed via the council's e-tender portal: procontract.due-north.com/Advert ↗ .
Interest in the opportunity can be expressed by completion and return of a the PME questionnaire that can be found on the e-portal. Please note that the deadline for submission of this document is 12 noon on 3rd July 2025.
A market engagement day will take place on Thursday 19th June 2025. The event will take place at at the Exeter MRF facility from 10am to 12noon and will include a tour of the facilities. Suppliers who wish to attend must confirm their attendance (including names of attendees) via the Council's e-tender portal messaging facility by 17th June 2025.
Procurement Reference DM777148.
- Tender notice published158 days ago21 May 2026, 16:20 BST
- Submission deadline124 days ago24 Jun 2026, 12:00 BST
- Award decision expected by12 days ago14 Oct 2026, 23:59 BST
- Today27 Oct 2026
- Contract startsin 34 days1 Dec 2026
Notice history
7 events · 4 releases on Find a Tender · since 6 Jun 2025- Preliminary market engagement notice published6 Jun 2025, 18:48 BSTUK2
- Preliminary market engagement notice published19 Jun 2025, 17:01 BSTUK2
- Tender notice published21 May 2026, 16:20 BSTUK4
- Published value published: £6,000,00021 May 2026, 16:20 BST
- Status changed to active21 May 2026, 16:20 BST
- Procurement method changed21 May 2026, 16:20 BST
- Tender notice published22 May 2026, 12:07 BSTUK4
Published amendments (2)
The engagement period has been extended by a further week until 12 Noon on 3rd July 2025.
Amended link to opportunity advert.
Routine re-releases (4)
- 2025-06: 1 release · 6 Jun 2025
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications
- Bidding documents and specifications Tender documentation can only be obtained exclusively through the procurement portal. (www.advantageswtenders.co.uk).
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender