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Published 2 Aug 2021, 10:53 BST

Official UK procurement notice

Exceed Academies Trust Cleaning Framework Tender

Official notice

Authority: EXCEED ACADEMIES TRUST (Education)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: Yorkshire & Humber (UKE4)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 15 Sept 2021awarded 13 Oct 2021

What is being bought

Published requirement description

Aims of the Service and Tender

The key aims of the tender are to:

 Provide a high standard of cleaning

 Deliver the cleaning services with consistency - good quality assurance systems in place

 Good communication at local and operations manager level with the Trust and Trust - two-way communication

 Daily interaction with the School representative at each site - Site Managers to be the main point of contact.

 Develop an effective method of handing over any special needs and comments on a daily basis

 Cleaners to work the hours that best suit the needs of the Trust and maximise the work completed

 Training and development of the teams at the Trust

 Detailed and planned schedules of daily and deep cleaning programmes

 Effective performance management of cleaning staff on site

 Commitment to continuity of service and contingency

Tender Timescale

Issue of the Invitation to Tender Monday 2nd August 2021

Site visits by tendering organisations to:

Cottingley Primary School Monday the 16th August 2021 at 1:00pm

Harden Primary School Monday the 16th August 2021 at 2:00pm

Horton Grange Primary School Tuesday the 17th August 2021 at 9:45am

Horton Park Primary School Tuesday the 17th August 2021 at 11am

Copthorne Primary School Tuesday the 17th August 2021 at 11:45am

Holybrook Primary School Tuesday the 17th August 2021 at 13:15pm

Appleton Academy Monday the 23rd August 2021 at 10am

Jesse Street Bradford AP Academy Wednesday the 1st September 2021 at 9:30am

Aireview Bradford AP Academy Wednesday the 1st September 2021 at 10:15am

Deadline for submission of Tender Midday Wednesday 15th September 2021

Shortlisting confirmed by Tuesday 28th September 2021

1:1s with shortlisted Contractors Monday 4th October 2021 time TBC

Site visits to preferred Contractor(s) w/c 4th October 2021

Award of contract w/c 4th October 2021 (delays to w/c 10th October 2021)

Mobilisation Meeting (subject to signing of contractual agreement) 18th October 2021 delayed until 27th October 2021

Commencement of new contract 1st January 2022

Projected end date of the contract 31st December 2024

CPV: School cleaning services

How this framework works

From the published notice
Places
up to 1 suppliers · 12 bids received (12.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1All of the tenders will be subject to a detailed evaluation process which will be…AwardedRenewal

All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the Trust' requirements.

The Evaluation Matrix below details the requirements of this tender including weighting. The Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder.

ELEMENT

Commercial

Cleaning Financial response

Financial Narrative

Total Score for Commercial Section 100

Quality

Company Information

Vision for the Performance of Works - Cleaning

Holiday Cleaning

Health, Safety and Environmental Management

Quality Assurance

TUPE

Labour transition

Continuity of Service

Monitoring of Hours

Human Resources Policy

Management Support

Documentation

Mobilisation

Innovation and AI

References

Total Score for Quality Section 110

TOTAL SCORE 210

The Schools

This is a Framework Agreement and therefore the list of Schools within the Trust below detail the current group within Exceed Academies Trust. Throughout the course of the Framework Agreement, additional Schools may be added to the cleaning provision for the remainder of the contract term. Additional sites will be added in a Call-Off process through written notice from the Trust as detailed in the Draft Contract Appendix F at Notices 9.10.3.

Schools included from the commencement of the Contract 1st January 2022 for the 3-year nominal term ending 31st December 2024.

Cottingley Primary School

Harden Primary School

Horton Grange Primary School

Horton Park Primary School

Copthorne Primary School

Holybrook Primary School

Appleton Academy

Jesse Street Bradford AP Academy

Aireview Bradford AP Academy

Specification for usual School areas e.g., classroom and offices are included in the Schedules at Appendix B. We have therefore detailed additional areas or specific details for sites below which fall out of these particulars or have specific requirements or timings.

Detailed scaled plans will be provided as well as the opportunity to visit each site.

Delivery: Yorkshire & Humber · Exceed Academies Trust currently consists of eight schools: • Copthorne Primary School • Horton Grange Primary School • Horton Park Primary School • Appleton Academy (All through Primary - Secondary) • Holybrook Primary School • Harden Primary School • Bradford Alternative Provision Academy (previously Bradford Central PRU) • Cottingley Village Primary School
Extensions: 2 possible one year extensionsVariant bids: not allowed
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
What this means for your bid
  • “Exceed Academies Trust Cleaning Framework Tender” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Aug 2021, 10:53 BST
Last source update
13 Oct 2021, 11:54 BST
Award evaluation window
15 Sept 2021 – …
Authority reference
2021/S 000-018369
FTS notice number
2021/S 000-025568
Classification (CPV)
School cleaning services
Delivery area
Yorkshire & Humber (UKE4)
Official registry OCID
ocds-h6vhtk-02cf2f Find a Tender

Publisher note: Documents for this tender should be requested via email from [email protected]

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
15 Sept 2021, 11:59 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bids opened
15 Sept 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.redboxcs.com ↗

Timeline

15 Sept 2021 → 13 Oct 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Sept 2021, 11:59 BST
  2. Bids opened
    15 Sept 2021, 12:00 BST
  3. Notice published
    13 Oct 2021, 11:54 BST

Notice history

2 events · 2 releases on Find a Tender · since 13 Oct 2021
  1. Status changed to complete
    13 Oct 2021, 11:54 BST
  2. Buyer details updated
    13 Oct 2021, 11:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 12
Contracts signed 1latest 13 Oct 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 025568-2021-1-1

    Signed
    13 Oct 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
12bids——£1,759,374 – £5,501,829

Contracting authority & participating public bodies

2 public bodies on the notice

Exceed Academies Trust

Contracting authorityEducationBody governed by public lawEducation Dawnay Rd, Bradford, Yorkshire & Humber, BD5 9LQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Red Box Consultancy Services LtdReview body HarrogateContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.