Exacom - Idox Software Ltd

Official notice

Authority: Bedford Borough Council (Local council)

Below threshold - without competition

Sectors: Software Packages & ERP (48) Delivery: East of England (UKH24)

Awarded value£33,435published contract · exc. VAT

Awarded 9 Jun 2025no call for competition

Awarded to IDOX SOFTWARE LTD

What is being bought

Published requirement description

Waiver - Product Reasons Exacom is the electronic planning data base system

designed to record, monitor and report Section 106 planning obligations (financial and non financial) The Council has had a previous agreed contract with Idox to supply Exacom

to the Planning Service up until April 2025. This waiver is to extend the contract for a further 3 years, given the work, training and data that has already been inputted into the system and is critical for the day to day recording, monitoring and reporting of S106 obligations which can run into millions of pounds. To migrate this to a different system, would not be cost efficient both in terms of time and finance.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: East of England

48000000 Software package and information systems

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - without competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 14 Jul 2025, 15:45 BST
Last source update: 14 Jul 2025, 15:45 BST
Authority reference: C BBC EN 06824
FTS notice number: 2025/S 000-039708
Latest notice: Contract details notice (UK7)
Delivery area: East of England (UKH24)
Official registry OCID: ocds-h6vhtk-055ece Find a Tender

Notice history

1 event · 1 release on Find a Tender

Contract details notice published
14 Jul 2025, 15:45 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £33,4351 contract exc. VAT

Contracts signed 1latest 9 Jun 2025

Awarded to	Value	Date	Status
IDOX SOFTWARE LTD	£33,435 †	—	Awarded

Contracts

Contract 1 · IDOX SOFTWARE LTD
Signed
9 Jun 2025
Value
£33,435
Period
10 Jun 2025 – 31 Mar 2028
Status
active

Contracting authority & participating public bodies

Bedford Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLCV-4616-VTHL Borough Hall, Cauldwell Street, Bedford, East of England, MK42 9APContact email

Bidders & participating suppliers

1 commercial party on the notice

Idox Software LtdAwarded supplierGB-COH: 02933889 Unit 5, Woking 8, Forsyth Road, Woking, South East, GU21 5SBContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender14 Jul 2025, 15:45 BST