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Published 12 Nov 2025, 12:30 GMT

Official UK procurement notice

Events Portable Toilets · UK public procurement notice

Official notice

Authority: The North Yorkshire Council (Local council)

Framework agreementServicesBelow threshold - open competitionBelow thresholdLight touch regimeReserved: E10000023SME suitableVCSE suitable
Sectors: Medical Devices & Pharma (33)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE2)
Framework ceiling (notional)£400,000framework ceiling, not attributable revenue
Submissions closed 5 Dec 2025awarded 23 Jan 2026
Framework period 4 yrsends 1 Apr 2030 · starts 1 Apr 2026

What is being bought

Published requirement description

The North Yorkshire Council established a framework agreement for 4 years with a Portable Toilet supplier for the Scarborough Open Air Theatre, and other outdoor events across the County of North Yorkshire.

The service will ensure that there is sufficient provision and servicing of portable toilets, and all associated requirements, for all outdoor events held at Scarborough Open Air Theatre and other venues in North Yorkshire.

CPV: Event services · Toilet paper, handkerchiefs, hand towels and serviettes

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Framework period
4 yrs from 1 Apr 2026
Published description of the framework

This is a Single Supplier Framework. Orders through the framework will be awarded as per the Order Form included in the Agreement. Rates are set at Framework level.

Call-offs published through it1

Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsSMEVCSEPublished value£400,000
Contract period: 1 Apr 2026 – 1 Apr 2030 (4 yrs)Value: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
33760000 Toilet paper, handkerchiefs, hand towels and serviettes79952000 Event services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    As set out in the Bid Documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 5%Price: 90%Social value: 5%
Published sub-criteria (3)
  • Key Performance Indicators (KPIs): 5%
  • Price: 90%
  • Social Value: 5%
Published award criteria (3)
  • Price
  • Social Value
  • Key Performance Indicators (KPIs)
Conditions of participation1
  • Condition of participation

    As set out in the Bid Documentation.

What this means for your bid
  • Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Events Portable Toilets” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Nov 2025, 12:30 GMT
Last source update
23 Jan 2026, 13:34 GMT
Authority reference
457-NYC-CD
FTS notice number
2025/S 000-073151
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event servicesToilet paper, handkerchiefs, hand towels and serviettes
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-05df84 Find a Tender
Contract terms
Reserved participation area
E10000023

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Appointment period ends
5 Dec 2025, 12:00 GMT
Clarification deadline
1 Dec 2025, 23:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

12 Nov 2025 → 1 Apr 2026 · 5 dates
  1. Tender notice published342 days ago
    12 Nov 2025, 12:30 GMT
  2. Clarification questions by322 days ago
    1 Dec 2025, 23:00 GMT
  3. Admission / appointment period ends319 days ago · period end, not a bid countdown
    5 Dec 2025, 12:00 GMT
  4. Latest notice published270 days ago
    23 Jan 2026, 13:34 GMT
  5. Contract starts202 days ago
    1 Apr 2026

Notice history

3 events · 2 releases on Find a Tender · since 12 Nov 2025
  1. Tender notice published
    12 Nov 2025, 12:30 GMT
    UK4
  2. Contract details notice published
    23 Jan 2026, 13:34 GMT
    UK7
  3. Status changed to complete
    23 Jan 2026, 13:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Contracts signed 1latest 23 Jan 2026

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Events Portable Toilets

    Signed
    23 Jan 2026
    Value
    £400,000
    Period
    1 Apr 2026 – 31 Mar 2030
    Status
    active
    4 agreed KPIs: Delivery · Cleaning & Servicing · Maintenance & Repairs …
    • Delivery
    • Cleaning & Servicing
    • Maintenance & Repairs
    • Staffing

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXY-8263-XCNL County Hall, Racecourse Lane, Northallerton, Yorkshire & Humber, DL7 8ADContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • WILLIAM G. SEARCH LIMITEDFramework contractorGB-COH: 00407145GB-PPON: PVXV-8674-NPGM Market Works, Leeds, Yorkshire & Humber, LS12 6EPContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender