Official UK procurement notice
Event Management · Top Banana Communication Limited for Midland Heart (Apr 2025)
Authority: Midland Heart (Public body)
What is being bought
Published requirement descriptionMidland Heart requires a specialist event management company to offer expert advice, guidance and practical support in relation to our programme of business-wide corporate events. Depending on the purpose and scale of each event, the services required through this contract will vary. Those requirements will include some or all of the following, depending on the event:
Venue sourcing - Sourcing venues around specific requirements and general venue contract management.
Creative content - Support for event campaign ideas, event theming and digital production.
Speaker arrangements Researching and booking of external guest speakers, liaison with agents and fee negotiation.
Event branding - Creating strong visual identity and event concepts.
Digital - Covering AV requirements, digital support options and virtual events
Catering suppliers - Dependant on venue, audience and event – with particular attention to dietary and allergy requirements
Merchandise - Design, source and supply if required.
Logistics - Hotel and travel sourcing and arrangements where required.
Environmental -Showing sustainable planning and thinking on the delivery of each event, especially around materials, logistics and travel.
Contingency planning - Venue, guests and logistics fall-back plans.
Staffing - If third party support staff are required.
Budget - Input and management.
Reporting - Post event analysis eg. Attendance, feedback, sustainability review.
- No preliminary market engagement: Not required
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: 60% Quality 40% Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Apr 2025, 10:49 BST
- Last source update
- 5 Feb 2026, 13:52 GMT
- Award evaluation window
- Submission end – 1 Jul 2025
- FTS notice number
2025/S 000-014497- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050124Find a Tender- Contract terms summary
30 days from date of invoice
How it was run
Official notice- Submission deadline
- 12 May 2025, 18:00 BST
- Clarification deadline
- 10 May 2025, 00:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
in-tendhost.co.uk/midlandheart/aspx/Home ↗
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Timeline
11 Apr 2025 → 5 Feb 2026 · 8 dates- Tender notice published11 Apr 2025, 10:49 BST
- Clarification questions by10 May 2025, 00:59 BST
- Submission deadline12 May 2025, 18:00 BST
- Award decision expected by1 Jul 2025, 00:59 BST
- Contract starts1 Sept 2025
- Assessment summaries sent3 Sept 2025, 00:00 BST
- Standstill ends385 days ago26 Sept 2025, 23:59 BST
- Latest notice published254 days ago5 Feb 2026, 13:52 GMT
Notice history
5 events · 3 releases on Find a Tender · since 11 Apr 2025- Tender notice published11 Apr 2025, 10:49 BSTUK4
- Contract award notice published17 Sept 2025, 13:44 BSTUK6
- Status changed to complete17 Sept 2025, 13:44 BST
- Contract signature expected30 Sept 2025, 23:59 BSTscheduled
- Contract details notice published5 Feb 2026, 13:52 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Top Banana Communication LimitedSMEEvent Management Services1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029Extensions: Two extensions of 12 months | £600,000 inc. VAT | 3 Sept 2025 | Awarded |
Contracts
Event Management Services · Top Banana Communication LimitedSME
- Signed
- 12 Jan 2026
- Value
- £600,000 inc. VAT
- Period
- 13 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2030 with extensions
- Status
- active
- Extensions
- Two extensions of 12 months
4 agreed KPIs: Invoice Timeliness and Accuracy · Style/Impact · Complaints, Comments and Service Requests …
- Invoice Timeliness and Accuracy
- Style/Impact
- Complaints, Comments and Service Requests
- Health & Safety
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 11 at stage one | 1 | 0 | — |
Who bid
- wonTop Banana Communication LimitedSME · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Top Banana Communication LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender