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AwardedFind a Tender · award

Estates: Fire Alarm Systems Maintenance

Buyer: University of St Andrews →

BuyerUniversity of St Andrews
StatusAwarded
DeadlineNot published
ValueValue not published
Published10 Sept 2024

What is being bought

This contract will bring all of University of St Andrews’ Fire alarm systems including Fire Hydrants and Refuge systems under one contract. All university premises are situated in St Andrews and Guardbridge.

Delivery location

UKM72

Categories

Fire-alarm systems 31625200Miscellaneous fire-protection equipment 44480000Repair and maintenance services of firefighting equipment 50413200Repair and maintenance services of electrical and mechanical building installations 50710000

Lot details

Lot 1

The contractor MUST have as a minimum GENT 24 Technology Centre status, which will be independently verified on the GENT by Honeywell website and must be accredited to BAFE SP203 Pt 1&3. Each engineer must be qualified to recognised Fire Industry standards (for example BAFE/ FIA Qualifications covering Design, Install, Maintenance and Commissioning) and have experience of Gent Vigilon panels and be able to fault find and program on these panels. All staff working on the fire alarm systems MUST be employees of the successful contractor and are not to be sub-contractors. The contractor shall be staffed to ensure that the requirements of this contract can be complied with at all times. Tenderers must be experienced in using the Connected Life Safety System CLSS from Honeywell which the University uses across the campus for monitoring and recording services. The system is to be used to maintain the University assets within working life setting and the successful contractor should demonstrate compliance with this. Following device replacements, the CLSS system must be refreshed/synched to reflect the new/replaced device. Each planned preventative maintenance visit will be recorded on the Gent CLSS system, to ensure full compliance with all items being tested annually. All engineers must be fully conversant with the CLSS system and comply fully with this process, as non-recording of planned preventative maintenance will be deemed as non-compliance with the contract. The successful contractor should manage the system through this and provide the University with future costs to replace items identified as requiring replacement or coming up for replacement. For each maintenance visit the University will require a schedule created showing the planned visits to each site, this must be provided to allow the buildings to be made aware of the proposed visits. This should be followed up with a call to the University Estates Helpdesk to confirm they are finished on each site. The University require the contractor to competently operate and maintain the systems listed and have the proper resources in place for replacement of parts not supplied by themselves. The contractor is to create a full schedule for all the systems that have batteries and give a full plan for the replacement of these batteries within manufacturers recommended life expectancy. This schedule should be costed up and maintained and issued to Estates prior to the start of the contract and on the contract anniversary. The requirement includes the annual testing and inspection of our fire hydrants (25 off) at the North Haugh, (3 off) at DRA and at our Eden Campus (10 off). Full details in Procurement documents. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Statuscancelled

Award criteria
Resourcing & Delivery — 20
Scheduling & Administration — 15
Health & Safety — 5
Sustainability — 10
Experience — 20
price — 30

What is included

ItemCategoryQuantity
1Fire-alarm systems, Miscellaneous fire-protection equipment, Repair and maintenance services of firefighting equipmentNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 31. The category anchor is Fire-alarm systems (31625200); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 312,7185 median · 49.4 average (953 of 2,718 with a bid count)5.7 average (1,136 of 2,718 with named award suppliers)Not published
Same buyer214 median · 14 average (1 of 2 with a bid count)3.5 average (2 of 2 with named award suppliers)Not published
Delivery region: UKM721212 median · 11.2 average (6 of 12 with a bid count)2.3 average (8 of 12 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

028932-2024-1

Statusactive
SupplierScutum

Contracts

028932-2024-1

Statusactive
Value£323,452

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-046d33
Latest release ID028932-2024
Latest release timestampTue Sep 10 2024 11:07:37 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
10 Sept 2024award, contract028932-2024
4 Jun 2024tender017250-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
10 Sept 2024 · 028932-2024 · award, contract
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        "scale": "sme"
      },
      "identifier": {
        "legalName": "Scutum"
      }
    },
    {
      "id": "GB-FTS-1026",
      "name": "Dundee Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dundee",
        "postalCode": "DD1 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "6 West Bell Street"
      },
      "identifier": {
        "legalName": "Dundee Sheriff Court"
      },
      "contactPoint": {
        "telephone": "+44 1382229961"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "028932-2024-1",
      "value": {
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        "currency": "GBP"
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      "status": "active",
      "awardID": "028932-2024-1",
      "dateSigned": "2024-09-09T00:00:00+01:00"
    }
  ],
  "description": "All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews\nPlease note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted.\n(SC Ref:777577)",
  "initiationType": "tender"
}
4 Jun 2024 · 017250-2024 · tender
{
  "id": "017250-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-06-04T10:51:42+01:00",
  "ocid": "ocds-h6vhtk-046d33",
  "buyer": {
    "id": "GB-FTS-1904",
    "name": "University of St Andrews"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768109"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-046d33",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "2 x 12 months possible subject to satisfactory performance and mutual agreement."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The contractor MUST have as a minimum GENT 24 Technology Centre status, which will be independently verified on the GENT by Honeywell website and must be accredited to BAFE SP203 Pt 1&3.\nEach engineer must be qualified to recognised Fire Industry standards (for example BAFE/ FIA Qualifications covering Design, Install, Maintenance and Commissioning) and have experience of Gent Vigilon panels and be able to fault find and program on these panels.\nAll staff working on the fire alarm systems MUST be employees of the successful contractor and are not to be sub-contractors.\nThe contractor shall be staffed to ensure that the requirements of this contract can be complied with at all times.\nTenderers must be experienced in using the Connected Life Safety System CLSS from Honeywell which the University uses across the campus for monitoring and recording services. The system is to be used to maintain the University assets within working life setting and the successful contractor should demonstrate compliance with this. Following device replacements, the CLSS system must be refreshed/synched to reflect the new/replaced device.\nEach planned preventative maintenance visit will be recorded on the Gent CLSS system, to ensure full compliance with all items being tested annually. All engineers must be fully conversant with the CLSS system and comply fully with this process, as non-recording of planned preventative maintenance will be deemed as non-compliance with the contract. The successful contractor should manage the system through this and provide the University with future costs to replace items identified as requiring replacement or coming up for replacement.\nFor each maintenance visit the University will require a schedule created showing the planned visits to each site, this must be provided to allow the buildings to be made aware of the proposed visits. This should be followed up with a call to the University Estates Helpdesk to confirm they are finished on each site.\nThe University require the contractor to competently operate and maintain the systems listed and have the proper resources in place for replacement of parts not supplied by themselves.\nThe contractor is to create a full schedule for all the systems that have batteries and give a full plan for the replacement of these batteries within manufacturers recommended life expectancy. This schedule should be costed up and maintained and issued to Estates prior to the start of the contract and on the contract anniversary.\nThe requirement includes the annual testing and inspection of our fire hydrants (25 off) at the North Haugh, (3 off) at DRA and at our Eden Campus (10 off).\nFull details in Procurement documents. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews\nPlease note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "St Andrews / Guardbridge"
        },
        "deliveryAddresses": [
          {
            "region": "UKM72"
          }
        ],
        "additionalClassifications": [
          {
            "id": "31625200",
            "scheme": "CPV",
            "description": "Fire-alarm systems"
          },
          {
            "id": "44480000",
            "scheme": "CPV",
            "description": "Miscellaneous fire-protection equipment"
          },
          {
            "id": "50413200",
            "scheme": "CPV",
            "description": "Repair and maintenance services of firefighting equipment"
          }
        ]
      }
    ],
    "title": "Estates:  Fire Alarm Systems Maintenance",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2024-07-08T12:00:00+01:00",
      "address": {
        "streetAddress": "Procurement - University of St Andrews"
      },
      "description": "Appointed Procurement Staff."
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "It is likely the University may continue to have similar requirements. If so, any relevant procurement will be advertised approximately 6 months prior to any new contract requirement."
    },
    "awardPeriod": {
      "startDate": "2024-07-08T12:00:00+01:00"
    },
    "description": "This contract will bring all of University of St Andrews’ Fire alarm systems including Fire Hydrants and Refuge systems under one contract.  All university premises are situated in St Andrews and Guardbridge.",
    "tenderPeriod": {
      "endDate": "2024-07-08T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://in-tendhost.co.uk/universityofstandrews"
    },
    "contractTerms": {
      "performanceTerms": "See tender documents.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "reviewDetails": "The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.\nIf an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.\nThe anticipated review body in such cases would be:\nDundee Sheriff Court\n6 West Bell Street\nDundee\nDD1 9AD\nTelephone: +44 1382 229 961\nAnyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.\nProceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.\nWhere a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.\nIf the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.",
    "classification": {
      "id": "50710000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of electrical and mechanical building installations"
    },
    "submissionTerms": {
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      "bidValidityPeriod": {
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    "otherRequirements": {
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    "participationFees": [
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        "type": [
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    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
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          ],
          "description": "See tender documents."
        },
        {
          "type": "technical",
          "description": "See tender documents for qualifications required."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/universityofstandrews",
    "procurementMethodDetails": "Open procedure"
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      "name": "University of St Andrews",
      "roles": [
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        "locality": "Guardbridge",
        "postalCode": "KY16 0US",
        "countryName": "United Kingdom",
        "streetAddress": "Walter Bower House, Eden Campus"
      },
      "details": {
        "url": "http://www.st-andrews.ac.uk/staf/procurement/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00111",
        "classifications": [
          {
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            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
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            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
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      "identifier": {
        "legalName": "University of St Andrews"
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      "contactPoint": {
        "url": "https://in-tendhost.co.uk/universityofstandrews",
        "name": "Adrian Wood",
        "email": "procurement@st-andrews.ac.uk",
        "telephone": "+44 1334462523"
      }
    },
    {
      "id": "GB-FTS-1026",
      "name": "Dundee Sheriff Court",
      "roles": [
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      "address": {
        "locality": "Dundee",
        "postalCode": "DD1 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "6 West Bell Street"
      },
      "identifier": {
        "legalName": "Dundee Sheriff Court"
      },
      "contactPoint": {
        "telephone": "+44 1382229961"
      }
    }
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  "language": "en",
  "description": "All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews\nPlease note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=768109.\n(SC Ref:768109)",
  "initiationType": "tender"
}