Official UK procurement notice
Estates: Fire Alarm Systems Maintenance
Authority: University of St Andrews (Education)
What is being bought
Published requirement descriptionThis contract will bring all of University of St Andrews’ Fire alarm systems including Fire Hydrants and Refuge systems under one contract. All university premises are situated in St Andrews and Guardbridge.
- Recurrence: It is likely the University may continue to have similar requirements. If so, any relevant procurement will be advertised approximately 6 months prior to any new contract requirement.
CPV: Fire-alarm systems · Miscellaneous fire-protection equipment · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · no lot value publishedLot #1The contractor MUST have as a minimum GENT 24 Technology Centre status, which will be…AwardedRenewal
The contractor MUST have as a minimum GENT 24 Technology Centre status, which will be independently verified on the GENT by Honeywell website and must be accredited to BAFE SP203 Pt 1&3.
Each engineer must be qualified to recognised Fire Industry standards (for example BAFE/ FIA Qualifications covering Design, Install, Maintenance and Commissioning) and have experience of Gent Vigilon panels and be able to fault find and program on these panels.
All staff working on the fire alarm systems MUST be employees of the successful contractor and are not to be sub-contractors.
The contractor shall be staffed to ensure that the requirements of this contract can be complied with at all times.
Tenderers must be experienced in using the Connected Life Safety System CLSS from Honeywell which the University uses across the campus for monitoring and recording services. The system is to be used to maintain the University assets within working life setting and the successful contractor should demonstrate compliance with this. Following device replacements, the CLSS system must be refreshed/synched to reflect the new/replaced device.
Each planned preventative maintenance visit will be recorded on the Gent CLSS system, to ensure full compliance with all items being tested annually. All engineers must be fully conversant with the CLSS system and comply fully with this process, as non-recording of planned preventative maintenance will be deemed as non-compliance with the contract. The successful contractor should manage the system through this and provide the University with future costs to replace items identified as requiring replacement or coming up for replacement.
For each maintenance visit the University will require a schedule created showing the planned visits to each site, this must be provided to allow the buildings to be made aware of the proposed visits. This should be followed up with a call to the University Estates Helpdesk to confirm they are finished on each site.
The University require the contractor to competently operate and maintain the systems listed and have the proper resources in place for replacement of parts not supplied by themselves.
The contractor is to create a full schedule for all the systems that have batteries and give a full plan for the replacement of these batteries within manufacturers recommended life expectancy. This schedule should be costed up and maintained and issued to Estates prior to the start of the contract and on the contract anniversary.
The requirement includes the annual testing and inspection of our fire hydrants (25 off) at the North Haugh, (3 off) at DRA and at our Eden Campus (10 off).
Full details in Procurement documents. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at intendhost.co.uk/universityofstandrews ↗
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Resourcing & Delivery: 20%
- Scheduling & Administration: 15%
- Health & Safety: 5%
- Experience: 20%
- price: 30%
- Sustainability: 10%
Published award criteria (6)
- Resourcing & Delivery: 20
- Scheduling & Administration: 15
- Health & Safety: 5
- Sustainability: 10
- Experience: 20
- Price: 30
- Suitability
See tender documents.
- Technical & professional ability
See tender documents for qualifications required.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · It is likely the University may continue to have similar requirements. If so, any relevant procurement will be advertised approximately 6 months prior to any new contract requirement.
- First published
- 4 Jun 2024, 10:51 BST
- Last source update
- 10 Sept 2024, 12:07 BST
- Award evaluation window
- 8 Jul 2024 – …
- FTS notice number
2024/S 000-028932- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046d33Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See tender documents.
- Review procedure
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
The anticipated review body in such cases would be:
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
Telephone: +44 1382 229 961
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.
Publisher note: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted. (SC Ref:777577)
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofstandrews ↗
- Submission deadline
- 8 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 8 Jul 2024, 12:00 BST
Timeline
8 Jul 2024 → 10 Sept 2024 · 3 dates- Submission deadline8 Jul 2024, 12:00 BST
- Bids opened8 Jul 2024, 12:00 BST
- Notice published10 Sept 2024, 12:07 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Sept 2024, 12:07 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Scutum Fire & Security LimitedSME | £323,452 † | — | Awarded |
Contracts
Contract 028932-2024-1 · Scutum Fire & Security LimitedSME
- Signed
- 9 Sept 2024
- Value
- £323,452
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ScutumAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria