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Published 21 Dec 2022, 17:38 GMT

Official UK procurement notice

Estate Services · UK public procurement notice

Official notice

Authority: Moat Homes Limited (Public body)

7 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: East of England (UKH3)London (UKI)South East (UKJ)
Published estimate£20,000,000envelope for 7 lots · 1 value update
Submissions closed 20 Sept 2023awarded 13 May 2024
Awarded to John O'Conner Grounds Maintenance Ltd +5 more7 awards
Contract term 5 yrsends 8 Apr 2029 · extension options published · starts 8 Apr 2024

What is being bought7 lots · detail below

Published requirement description

Estate Services - Grounds Maintenance and Arboriculture Services across our operational regions.

CPV: Forestry services · Grounds maintenance services · Horticultural services

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£19,975,000 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Kent Region - Grounds MaintenanceAwardedRenewal East of England, London +1 5 yrsPublished value£6,500,000

The provision of grounds maintenance services across Kent. Additional information: The evaluation criteria is based on a Price Per Quality Criteria

Contract period: 8 Apr 2024 – 8 Apr 2029 (5 yrs)
Delivery: East of England, London, South East
Extensions: Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #2Essex Region - Grounds MaintenanceAwardedRenewal East of England 5 yrsPublished value£5,200,000

The provision of grounds maintenance services across Essex. Additional information: The evaluation criteria is based on a Price Per Quality Criteria

Contract period: 8 Apr 2024 – 8 Apr 2029 (5 yrs)
Delivery: East of England
Extensions: Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #3London Region - Grounds MaintenanceAwardedRenewal London 5 yrsPublished value£5,000,000

The provision of grounds maintenance services in some London Boroughs. Additional information: The evaluation criteria is based on a Price Per Quality Criteria

Contract period: 8 Apr 2024 – 8 Apr 2029 (5 yrs)
Delivery: London
Extensions: Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #4Sussex Region - Grounds MaintenanceAwardedRenewal South East 5 yrsPublished value£1,400,000

The provision of grounds maintenance services in Sussex. Additional information: The evaluation criteria is based on a Price Per Quality Criteria

Contract period: 8 Apr 2024 – 8 Apr 2029 (5 yrs)
Delivery: South East
Extensions: Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #5Essex Region - Arboriculture ServicesAwardedRenewal East of England 5 yrsPublished value£800,000

The provision of Arboriculture Services. Additional information: The evaluation criteria is based on a Price Per Quality Criteria

Contract period: 8 Apr 2024 – 8 Apr 2029 (5 yrs)
Delivery: East of England
Extensions: Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.Variant bids: not allowed
77200000 Forestry services
Lot #6London and Sussex Region - Arboriculture ServicesAwardedRenewal London, South East 5 yrsPublished value£575,000

The provision of Arboriculture Services. Additional information: The evaluation criteria is based on a Price Per Quality Criteria

Contract period: 8 Apr 2024 – 8 Apr 2029 (5 yrs)
Delivery: London, South East
Extensions: Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.Variant bids: not allowed
77200000 Forestry services
Lot #7Kent Region - Arboriculture ServicesAwardedRenewal South East 5 yrsPublished value£500,000

The provision of Arboriculture Services. Additional information: The evaluation criteria is based on a Price Per Quality Criteria

Contract period: 8 Apr 2024 – 8 Apr 2029 (5 yrs)
Delivery: South East
Extensions: Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.Variant bids: not allowed
77200000 Forestry services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Price: 100%
Published sub-criteria (1)
  • Price per quality score: 100%
Published award criteria (2)
  • Price per quality score: 100
  • Price: N/A
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Dec 2022, 17:38 GMT
Last source update
21 Jun 2024, 09:41 BST
Award evaluation window
20 Sept 2023 – …
Authority reference
DN681992
FTS notice number
2024/S 000-019122
Classification (CPV)
Forestry servicesGrounds maintenance servicesHorticultural services
Delivery area
East of England (UKH3)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-039380 Find a Tender

Publisher note: The Contract shall be awarded based on the most economically advantageous Tender received, full details included in the Procurement Documents. Access to the Procurement Documents and further information about the Contract can be obtained from the Housing Procurement Portal - www.housingprocurement.com To obtain the Procurement Documents: — Register your organisation free of charge at www.housingprocurement.com — Await acceptance. You will receive an e-mail confirming your username and password for the Housing Procurement Portal — Use your username and password to log in to the Housing Procurement Portal and express your interest in the Contract(s) — After you have expressed an interest you will receive an e-mail link to access the Procurement Documents — Then follow the guidance contained in the Instructions to Tender — All Tender responses and queries relating to this procurement must be submitted via the Housing Procurement Portal

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Sept 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Sept 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

3 Apr 2023 → 21 Jun 2024 · 5 dates
  1. Next notice expected
    3 Apr 2023, 00:00 BST
  2. Submission deadline
    20 Sept 2023, 14:00 BST
  3. Bids opened
    20 Sept 2023, 14:00 BST
  4. Contract starts
    8 Apr 2024, 00:00 BST
  5. Notice published
    21 Jun 2024, 09:41 BST

Notice history

5 events · 3 releases on Find a Tender · since 11 Aug 2023
  1. Published value published: £20,000,000
    11 Aug 2023, 17:49 BST
  2. Status changed to active
    11 Aug 2023, 17:49 BST
  3. Procurement method changed
    11 Aug 2023, 17:49 BST
  4. Deadline published: 20 Sept 2023, 14:00 BST
    11 Aug 2023, 17:49 BST
  5. Status changed to complete
    21 Jun 2024, 09:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Bids received 42
Contracts signed 7latest 13 May 2024
Awarded toValueDateStatus
Lot 1 · Kent Region - Grounds Maintenance1 award
John O'Conner Grounds Maintenance LtdEstate Services - Kent——Awarded
Lot 2 · Essex Region - Grounds Maintenance1 award
Pinnacle FM LtdEstate Services - Essex——Awarded
Lot 3 · London Region - Grounds Maintenance1 award
idverde LtdEstate Services - London——Awarded
Lot 4 · Sussex Region - Grounds Maintenance1 award
Southern Land ServicesSMEEstate Services - Sussex——Awarded
Lot 5 · Essex Region - Arboriculture Services1 award
Connick Tree Services LtdSMEArboriculture Services - Essex——Awarded
Lot 6 · London and Sussex Region - Arboriculture Services1 award
Southern Land ServicesSMEArboriculture Services - London and Sussex——Awarded
Lot 7 · Kent Region - Arboriculture Services1 award
Chevron Green Services LimitedArboriculture Services - Kent——Awarded

Contracts

  • Estate Services - Kent · John O'Conner Grounds Maintenance Ltd

    Signed
    13 May 2024
    Value
    —
    Period
    … – 8 Apr 2029
    Status
    active

  • Estate Services - Essex · Pinnacle FM Ltd

    Signed
    13 May 2024
    Value
    —
    Period
    … – 8 Apr 2029
    Status
    active

  • Estate Services - London · idverde Ltd

    Signed
    13 May 2024
    Value
    —
    Period
    … – 8 Apr 2029
    Status
    active

  • Estate Services - Sussex · Southern Land ServicesSME

    Signed
    13 May 2024
    Value
    —
    Period
    … – 8 Apr 2029
    Status
    active

  • Arboriculture Services - Essex · Connick Tree Services LtdSME

    Signed
    13 May 2024
    Value
    —
    Period
    … – 8 Apr 2029
    Status
    active

  • Arboriculture Services - London and Sussex · Southern Land ServicesSME

    Signed
    13 May 2024
    Value
    —
    Period
    … – 8 Apr 2029
    Status
    active

  • Arboriculture Services - Kent · Chevron Green Services Limited

    Signed
    13 May 2024
    Value
    —
    Period
    … – 8 Apr 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Kent Region - Grounds Maintenance9bids · 9 electronic——£3,500,000 – £4,200,000
2 · Essex Region - Grounds Maintenance8bids · 8 electronic——£2,500,000 – £3,000,000
3 · London Region - Grounds Maintenance8bids · 8 electronic——£2,500,000 – £3,400,000
4 · Sussex Region - Grounds Maintenance8bids · 8 electronic——£600,000 – £800,000
5 · Essex Region - Arboriculture Services2bids · 2 electronic——£250,000 – £1,000,000
6 · London and Sussex Region - Arboriculture Services5bids · 5 electronic——£100,000 – £900,000
7 · Kent Region - Arboriculture Services2bids · 2 electronic——£150,000 – £1,400,000
Whole notice———£10,000,000 – £20,000,000

Contracting authority & participating public bodies

Moat Homes Limited

Contracting authorityPublic bodyRegistered Housing ProviderHousing and community amenities Mariner House, Galleon Boulevard, Crossways, Dartford, East of England, DA2 6QEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

7 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.