Find a TenderAwarded

Published 23 Aug 2023, 17:14 BST

Official UK procurement notice

ESPH NB WDC M and E MTC (ESPH528 TT)

Official notice

Authority: Wealden District Council (Local council)

2 lotsServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50)Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ22)

Published estimate£2,655,000envelope for 2 lots

Submissions closed 11 Oct 2023awarded 21 Dec 2023

Awarded to BSW Heating Ltd, G M Monk Limited2 awards

Contract term 5 yrsends 30 Nov 2028 · extension options published · starts 1 Dec 2023

What is being bought2 lots · detail below

Published requirement description

Wealden District Council (‘the Council’) are seeking suitably qualified and experienced Contractors to undertake Measured Term Contract for cyclical, planned and reactive works for Mechanical and Electrical Services for Council owned and/or managed commercial properties and other assets. The sites are principally the Councils office located in Hailsham and the Council’s Crematorium near Horam, further sites are detailed in the relevant Appendix for each Lot.

CPV: Hotel, restaurant and retail trade services · Repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£2,655,000 together) · same evaluation weights on every lot

Lot #1ESPH528 WDC Mechanical Engineering ServicesAwardedRenewal 5 yrsPublished value£1,980,000

Full information can be found at www.sesharedservices.org.uk/esourcing ↗

Contract period: 1 Dec 2023 – 30 Nov 2028 (5 yrs)

Delivery: South East

Extensions: Two extensions for two years each.Variant bids: not allowed

50000000 Repair and maintenance services

Lot #2ESPH528 WDC Electrical Engineering ServicesAwardedRenewal 5 yrsPublished value£675,000

Full information can be found at www.sesharedservices.org.uk/esourcing ↗

Contract period: 1 Dec 2023 – 30 Nov 2028 (5 yrs)

Delivery: South East

Extensions: Two extensions for two years each.Variant bids: not allowed

55000000 Hotel, restaurant and retail trade services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality Criteria: 60%
price: 40%

Published award criteria (2)

Quality Criteria: 60
Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 23 Aug 2023, 17:14 BST
Last source update: 15 Feb 2024, 08:53 GMT
Award evaluation window: 25 Sept 2023 – …
Authority reference: WDC - 036787
FTS notice number: 2024/S 000-005020
Classification (CPV): Hotel, restaurant and retail trade servicesRepair and maintenance services
Delivery area: South East (UKJ22)
Official registry OCID: ocds-h6vhtk-03f67a Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: Wealden District Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

How it was run

Official notice

Run through: portal not identified

Language: EN

Submission deadline: 11 Oct 2023, 16:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 25 Sept 2023, 12:05 BST

Detailed submission instructions & authority contactsFrom official release

www.sesharedservices.org.uk/esourcing ↗

Timeline

25 Sept 2023 → 15 Feb 2024 · 4 dates

Bids opened
25 Sept 2023, 12:05 BST
Submission deadline
11 Oct 2023, 16:00 BST
Contract starts
1 Dec 2023
Notice published
15 Feb 2024, 08:53 GMT

Notice history

5 events · 13 releases on Find a Tender · since 20 Sept 2023

Deadline moved to 2 Oct 2023, 12:00 BST
20 Sept 2023, 10:08 BST
+7 days · was 25 Sept 2023, 12:00 BST
Deadline moved to 4 Oct 2023, 12:00 BST
28 Sept 2023, 15:42 BST
+2 days · was 2 Oct 2023, 12:00 BST
Deadline moved to 10 Oct 2023, 12:00 BST
3 Oct 2023, 17:01 BST
+6 days · was 4 Oct 2023, 12:00 BST
Deadline moved to 11 Oct 2023, 16:00 BST
5 Oct 2023, 16:45 BST
+1 days · was 10 Oct 2023, 12:00 BST
Status changed to complete
15 Feb 2024, 08:53 GMT

Published amendments (11 · 9 deadline changes)

When	What	Before	After	Shift
—	DeadlineIV.2.2	25 Sept 2023	2 Oct 2023	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	25 Sept 2023	10 Oct 2023	+15 d
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	10 Oct 2023	11 Oct 2023	+1 d
—	Bid openingConditions for opening of tenders · IV.2.7	10 Oct 2023	11 Oct 2023	+1 d
—	DeadlineIV.2.2	25 Sept 2023	2 Oct 2023	+7 d
—	DeadlineIV.2.2	25 Sept 2023	2 Oct 2023	+7 d
—	DeadlineIV.2.2	25 Sept 2023	2 Oct 2023	+7 d
—	DeadlineIV.2.2	25 Sept 2023	2 Oct 2023	+7 d
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	2 Oct 2023	4 Oct 2023	+2 d
—	Bid openingConditions for opening of tenders · IV.2.7	25 Sept 2023	4 Oct 2023	+9 d
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	4 Oct 2023	10 Oct 2023	+6 d
—	Bid openingConditions for opening of tenders · IV.2.7	25 Sept 2023	10 Oct 2023	+15 d
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	4 Oct 2023	10 Oct 2023	+6 d
—	Bid openingConditions for opening of tenders · IV.2.7	25 Sept 2023	10 Oct 2023	+15 d
—	Bid openingConditions for opening of tenders · IV.2.7	25 Sept 2023	10 Oct 2023	+15 d

11 amendments published without a description.

Routine re-releases (13)

2023-10: 3 releases · 3 Oct 2023, 3 Oct 2023
2023-09: 6 releases · 20 Sept 2023, 28 Sept 2023
2023-08: 1 release · 23 Aug 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £2,480,1552 contracts exc. VAT

Bids received 77 from SMEs

Contracts signed 2latest 21 Dec 2023

Awarded to	Value	Date	Status
Lot 1 · ESPH528 WDC Mechanical Engineering Services1 award
BSW Heating LtdSMESubcontracting: HVAC, flues and insulation.	—	—	Awarded
Lot 2 · ESPH528 WDC Electrical Engineering Services1 award
G M Monk LimitedSMESubcontracting: Lightning protection, generator servicing, security	—	—	Awarded

Contracts

ESPH528 WDC Mechanical Engineering Services · BSW Heating LtdSME
Signed
21 Dec 2023
Value
£1,552,875
Period
… – 30 Nov 2028
Status
active
ESPH528 WDC Electrical Engineering Services · G M Monk LimitedSME
Signed
19 Dec 2023
Value
£927,280
Period
… – 30 Nov 2028
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · ESPH528 WDC Mechanical Engineering Services	3bids · 3 electronic	3	—	—
2 · ESPH528 WDC Electrical Engineering Services	4bids · 4 electronic	4	—	—

Contracting authority & participating public bodies

Wealden District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, Vicarage Lane, Hailsham, South East, BN27 2AXContact name, email Published organisation website ↗

Dispute resolution & review bodies

The High Court of England and WalesReview body London

Bidders & participating suppliers

2 commercial parties on the notice

BSW Heating LtdAwarded supplier1047746 3 Old Barn Lane, Kenley, South East, CR8 5AT
G M Monk LimitedAwarded supplier3047832 20 Havelock Street, Hastings, South East, TN34 1BP

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.