ESPH De La Warr Pavilion - Main Contractor (ESPH766)

• How the procedure runs: Rother District Council is conducting this Competitive Flexible Procedure over two stages: Stage 1: Conditions of participation Interested suppliers are invited to submit evidence of their suitability to deliver the contract. Suitability is defined within the Conditions of Participation set out within the documents and prospective suppliers must demonstrate their capabilities by providing by the closing date: - A completed Project Specific Questionnaire (PSQ) - 3-4 contract examples that demonstrate the required experience, as set out in the documents. All compliant submissions received before the closing date will be assessed against the Conditions of Participation. These Conditions of Participation include questions in respect of the following items that will be assessed on a pass/fail basis: - Economic and Financial Standing - Insurance Provision - Legal capability - GDPR compliance - Technical ability (contract examples) - Sub-contractor management - Health and safety - Quality management - Supply chain payments - Payment terms for public sector contracts - Payments for public and private sector contracts - Carbon reduction plan - Modern slavery statement The contract examples provided to evidence technical capability will be assessed against the council's minimum experience criteria. These criteria are: - At least two (2) contracts must demonstrate the delivery of a refurbishment scheme to a building of Listed status or Heritage in nature - At least two (2) contracts with a value of £10m+ - At least one (1) contract where the works are undertaken in a live building environment (phased/ sectional/ clients in occupation) Suppliers that demonstrate this minimum experience within their case studies will achieve a pass, and will then have their contract examples evaluated against the selection criteria. The council's selection criteria requirements are and their relative weighting out of 100 are as follows: - Local supply chain (10) - Social value (10) - Contractor Design(20) - Environmental (10) - Programme (20) - Added Value (10) - Change Management and budget control (20) Suppliers will be ranked according to their scores for their submitted contract examples, with the highest scoring five suppliers to be shortlisted to receive the Invitation to Tender. The council is under no obligation to shortlist to the maximum of five suppliers, and reserves the right to select a reduced shortlist. Stage 2: Invitation to Tender Shortlisted suppliers will receive the invitation to tender and will be required to submit a qualitative and pricing response by the response deadline. The tenders will be evaluated on a Cost and Quality split of 50:50 respectively. The award criteria and sub-criteria is as follows: - Method Statements (15) - - Working in a live building / Working on a listed building (5) - - Construction Phase, Site Plan and Logistics (5) - Programme (5) - Resourcing (5) - - Key delivery team (2) - - Work packaging and resourcing (3) - Communication (5) - Contractor Design Portion (10) - Social Value and Environmental (5) - Interview (10) - Cost (50) Note the evaluation criteria will be fully defined upon the publication of the 2nd stage tender where there may be changes to the wording, scoring criteria, and sub-criteria. All compliant submissions will be evaluated in accordance with the award criteria set out in this notice and in the procurement documents, with the most advantageous tender being the supplier who achieves the highest score. After the receipt and evaluation of tenders the Council reserves the right to seek clarification from any bidder about the contents of their submission. As part of the evaluation process the Council reserves the right to hold clarification meetings with some or all of the shortlisted tenderers. While the tender process, including Stage 1 and Stage 2 award criteria and weightings are set out in this notice and the published procurement documents, the council reserves the right to amend any element of the tender process, in accordance with Section 31 of the Procurement Act, 2023. Before entering into a contract with the winning supplier, the council reserves the right to hold a pre-contract award meeting. The purpose of this meeting will be to ensure all parties clearly understand the expectations of the contract, before formally signing.

CPV: Overhaul and refurbishment work · Refurbishment work · Restoration work · Theatre construction work

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Works

Notice status

Closed

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

23 Feb 2026, 18:37 GMT

Last source update

25 Mar 2026, 14:51 GMT

Award evaluation window

Submission end – 5 Oct 2026

Authority reference

ESPH766

FTS notice number

2026/S 000-016273

Latest notice

Tender notice (UK4)

Classification (CPV)

Overhaul and refurbishment workRefurbishment workRestoration workTheatre construction work

Delivery area

South East (UKJ22)

Official registry OCID

ocds-h6vhtk-065a93 Find a Tender

How it runs

Rother District Council is conducting this Competitive Flexible Procedure over two stages:

Stage 1: Conditions of participation

Interested suppliers are invited to submit evidence of their suitability to deliver the contract. Suitability is defined within the Conditions of Participation set out within the documents and prospective suppliers must demonstrate their capabilities by providing by the closing date:

• A completed Project Specific Questionnaire (PSQ)
• 3-4 contract examples that demonstrate the required experience, as set out in the documents.

All compliant submissions received before the closing date will be assessed against the Conditions of Participation. These Conditions of Participation include questions in respect of the following items that will be assessed on a pass/fail basis:

• Economic and Financial Standing
• Insurance Provision
• Legal capability
• GDPR compliance
• Technical ability (contract examples)
• Sub-contractor management
• Health and safety
• Quality management
• Supply chain payments
• Payment terms for public sector contracts
• Payments for public and private sector contracts
• Carbon reduction plan
• Modern slavery statement

The contract examples provided to evidence technical capability will be assessed against the council's minimum experience criteria. These criteria are:

• At least two (2) contracts must demonstrate the delivery of a refurbishment scheme to a building of Listed status or Heritage in nature
• At least two (2) contracts with a value of £10m+
• At least one (1) contract where the works are undertaken in a live building environment (phased/ sectional/ clients in occupation)

Suppliers that demonstrate this minimum experience within their case studies will achieve a pass, and will then have their contract examples evaluated against the selection criteria. The council's selection criteria requirements are and their relative weighting out of 100 are as follows:

• Local supply chain (10)
• Social value (10)
• Contractor Design(20)
• Environmental (10)
• Programme (20)
• Added Value (10)
• Change Management and budget control (20)

Suppliers will be ranked according to their scores for their submitted contract examples, with the highest scoring five suppliers to be shortlisted to receive the Invitation to Tender. The council is under no obligation to shortlist to the maximum of five suppliers, and reserves the right to select a reduced shortlist.

Stage 2: Invitation to Tender

Shortlisted suppliers will receive the invitation to tender and will be required to submit a qualitative and pricing response by the response deadline. The tenders will be evaluated on a Cost and Quality split of 50:50 respectively. The award criteria and sub-criteria is as follows:

• Method Statements (15)
• - Working in a live building / Working on a listed building (5)
• - Construction Phase, Site Plan and Logistics (5)
• Programme (5)
• Resourcing (5)
• - Key delivery team (2)
• - Work packaging and resourcing (3)
• Communication (5)
• Contractor Design Portion (10)
• Social Value and Environmental (5)
• Interview (10)
• Cost (50)

Note the evaluation criteria will be fully defined upon the publication of the 2nd stage tender where there may be changes to the wording, scoring criteria, and sub-criteria.

All compliant submissions will be evaluated in accordance with the award criteria set out in this notice and in the procurement documents, with the most advantageous tender being the supplier who achieves the highest score.

After the receipt and evaluation of tenders the Council reserves the right to seek clarification from any bidder about the contents of their submission. As part of the evaluation process the Council reserves the right to hold clarification meetings with some or all of the shortlisted tenderers.

While the tender process, including Stage 1 and Stage 2 award criteria and weightings are set out in this notice and the published procurement documents, the council reserves the right to amend any element of the tender process, in accordance with Section 31 of the Procurement Act, 2023.

Before entering into a contract with the winning supplier, the council reserves the right to hold a pre-contract award meeting. The purpose of this meeting will be to ensure all parties clearly understand the expectations of the contract, before formally signing.

Requests to participate (first stage)

30 Mar 2026, 17:00 BST

Submission deadline

30 Mar 2026, 17:00 BST

Clarification deadline

16 Mar 2026, 23:59 GMT

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en