Official UK procurement notice
ESCC - TOHP - Soft Facilities Management Services
Authority: East Sussex County Council (Local council)·Consortium: 3 public authorities
What is being bought8 lots · detail below
Published requirement descriptionThe aim of the procurement is to ensure an effective approach is taken which will meet the
current and future needs of the organisation and the educational establishments who buy in
to the contracts. Property Services manages a number of assets and customers on behalf of
the Council, providing access to a range of services some of which are from supply chain
partners, these services form part of this service offer.
The assets and customers can be broadly defined as:
- Corporate Buildings
- Maintained Schools and Nurseries
- Academies and Free Schools
- Libraries
- Adults and Children's Social Care facilities
The services to be included in the procurement are;
- Grounds Maintenance & Arboriculture Services
- Building, Washrooms and Window Cleaning Services
- Waste and Confidential Waste Services
- Pest Control Services
- Security - Manned and Patrol Services
- Gritting and Snow Clearing Services
These services are critical to the operation of all our corporate and non-corporate sites.
Having a reliable supplier or suppliers in place for these types of services means we can
provide a safer, cleaner and a more welcoming environment for both staff and the public.
This can lead to more productivity and reduce any staff or public risk. These services are
carried out in civic offices, historic, operational and commercial buildings, social care
premises, libraries, and schools (including academies and free schools).
Please see the tender documentation for further information on how you can bid for these
services.
CPV: Building-cleaning services · Facility related sanitation services · Grounds maintenance services · Refuse and waste related services · Security services · Snow-clearing services · Tree pruning · Window-cleaning services
Lots and requirements (8)Procurement structure
8 lots · no lot values published · win at most 6 of them · evaluation weights differ by lotLot #1Grounds Maintenance & Arboriculture ServicesCancelledRenewal
See procurement documents for additional information.
Lot #2Building, Washroom & Window Cleaning ServicesAwardedRenewal
See procurement documents for additional information
Lot #3Waste & Confidential Waste Removal and Disposal ServicesAwardedRenewal
See procurement documents for additional information.
Lot #4Pest Control ServicesAwardedRenewal
See procurement documents for additional information.
Lot #5Security Services Manned & GuardedAwardedRenewal
see procurement documents for additional information.
Lot #6Gritting & Snow Clearance ServicesAwardedRenewal
See procurement documents for additional information.
Lot #7Security Services - Manned and PatrolPlanned
See procurement documents for additional information.
Lot #8Gritting and Snow Clearing ServicesPlanned
See procurement documents for additional information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 50–60 points depending on the lot; most lots put it at 50 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 8 Dec 2022, 11:50 GMT
- Last source update
- 22 Oct 2024, 16:29 BST
- Authority reference
DN2680- FTS notice number
2024/S 000-034218- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038bcbFind a Tender
Publisher note: See procurement documents for additional information.
How it was run
Official notice- Submission deadline
- 11 Apr 2023
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
6 Mar 2023 → 22 Oct 2024 · 3 dates- Next notice expected6 Mar 2023
- Submission deadline11 Apr 2023
- Notice published22 Oct 2024, 16:29 BST
Notice history
6 events · 3 releases on Find a Tender · since 3 Mar 2023- Status changed to active3 Mar 2023, 12:33 GMT
- Procurement method changed3 Mar 2023, 12:33 GMT
- Deadline published: 11 Apr 20233 Mar 2023, 12:33 GMT
- Buyer details updated3 Mar 2023, 12:33 GMT
- Status changed to complete22 Oct 2024, 16:29 BST
- Buyer details updated22 Oct 2024, 16:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 2 · Building, Washroom & Window Cleaning Services1 award | |||
| Churchill Contract Services LimitedBuilding, Washroom & Window Cleaning | £30,000,000 † | — | Awarded |
| Lot 3 · Waste & Confidential Waste Removal and Disposal Services1 award | |||
| VEOLIA ES (UK) LIMITEDWaste & Confidential Waste Collection & Disposal Services | £3,700,000 † | — | Awarded |
| Lot 4 · Pest Control Services1 award | |||
| Anti-Graffiti Systems Limited | £280,000 † | — | Awarded |
| Lot 5 · Security Services Manned & Guarded1 award | |||
| AP Security LtdSMESecurity Services Manned and Guarded | — | — | Awarded |
| Lot 6 · Gritting & Snow Clearance Services1 award | |||
| AccuGrit Limited | — | — | Awarded |
| Not linked to a lot1 award | |||
| Churchill Contract Services Limited | £6,770,000 † | — | Awarded |
Contracts
Contract 034218-2024-1 · Churchill Contract Services Limited
- Signed
- 3 Nov 2023
- Value
- £6,770,000
- Status
- active
Building, Washroom & Window Cleaning · Churchill Contract Services Limited
- Signed
- 3 Nov 2023
- Value
- £30,000,000
- Status
- active
Waste & Confidential Waste Collection & Disposal Services · VEOLIA ES (UK) LIMITED
- Signed
- 3 Nov 2023
- Value
- £3,700,000
- Status
- active
Pest Control Services · Anti-Graffiti Systems Limited
- Signed
- 3 Nov 2023
- Value
- £280,000
- Status
- active
Security Services Manned and Guarded · AP Security LtdSME
- Signed
- 3 Nov 2023
- Value
- —
- Status
- active
Gritting & Snow Clearance Services · AccuGrit Limited
- Signed
- 3 Nov 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Building, Washroom & Window Cleaning Services | 2bids | — | — | — |
| 3 · Waste & Confidential Waste Removal and Disposal Services | 1bids | — | — | — |
| 4 · Pest Control Services | 1bids | — | — | — |
| 5 · Security Services Manned & Guarded | 5bids | — | — | £100,000 – £300,000 |
| 6 · Gritting & Snow Clearance Services | 1bids | — | — | £200,000 – £3,000,000 |
| Whole notice | 4bids | — | — | £36,000,000 – £40,000,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
6 commercial parties on the notice- AP Security LtdAwarded supplier
- Accugrit LimitedAwarded supplier
- Anti-Graffiti Systems LimitedAwarded supplier
- Churchill Contract ServicesAwarded supplier
- Churchill Contract Services LimitedAwarded supplier
- Veolia ES (UK) LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.