ESCC-HP-Planned Maintenance Framework · UK public procurement notice

Authority: East Sussex County Council (Local council)·Consortium: 3 public authorities

Framework agreement8 lotsWorksRestricted procedureMax 2 lots to bidMax 2 lots per supplier

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Cleaning & Environmental Services (90) Delivery: South East (UKJ2)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 24 Nov 2023

Lots 8max 2 won per supplier · max 2 to bid

Framework period 4 yrsends 31 Aug 2028 · extension options published · starts 1 Sept 2024

What is being bought8 lots · detail below

Published requirement description

East Sussex County Council (ESCC) and Brighton and Hove City Council (BHCC) are seeking applications from suitably qualified and interested organisations for a range of facilities management services. This will include the procurement of a planned maintenance Framework. The works are required for the participating authorities assets which mainly include schools and corporate buildings, but excludes Housing and Highways. A prior information notice (PIN) was issued on 10.08.2023 and the reference is 2023/S 000-023332. The Councils held a market engagement event in September 2023 as part of its pre-procurement activity. Information regarding this events is published with the procurement documents.

The disciplines required are as follows:

Lot A- Mechanical Services

Lot B- Electrical Services

Lot C- Roofing Works

Lot D- Building Works up to £100k

Lot E- Building Works Generally above £100k - £250k

Lot F- Building Works Generally above £250k - £1m

Lot G- Asbestos Removal - Planned and Reactive Works

CPV: Asbestos removal services · Construction work · Electrical installation work · Repair and maintenance services of electrical and mechanical building installations · Roof works and other special trade construction works

How this framework works

From the published notice

Places: up to 63 suppliers
Framework period: 4 yrs from 1 Sept 2024, n/a

Lots and requirements (8)Procurement structure

8 lots · 7 with a published value · a supplier may bid for at most 2 and win at most 2 of them

Every one of these 3 lots carries the same published figure, £24,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1East Sussex County Council (ESCC) and Brighton and Hove City Council (BHCC) and are…PlannedLot estimate not published

East Sussex County Council (ESCC) and Brighton and Hove City Council (BHCC) and are looking to establish new arrangements to support the delivery of our planned maintenance works. The works that may be included in the scope of any future procurement are:

— planned works,

— mechanical services planned works,

— electrical services planned works,

— roofing planned works,

— building planned,

— asbestos removal planned,

The Councils wish to undertake market engagement to understand the following and inform future delivery and any procurement activity:

Current market interest and capacity;
Factors affecting successful delivery;
Appropriate procurement models and structures;
Value for money and commercial considerations;
Social value inc. employment and environmental considerations.

The market engagement event will be held virtually via TEAMS on Monday 18th September at 10am. Please register you interest by downloading and completing the market engagement form and uploading as requested.

The main scope of the contracts is for works to our corporate buildings and schools. Subject to market engagement and further strategic planning this procurement may be divided into Lots. Details on how to engage with the Councils are included in Section VI): Complementary information. This is not a call for competition a separate Contract Notice will be published when a procurement procedure commences. The information given in this notice is only demonstrative of current arrangements and provided in order for interested organisations to understand the potential scope. The Councils make no guarantee that any or all of the services and scope detailed in the notice will be included in the same format in any future procurement.

Delivery: South East

Lot #2LOT A- MECHANICAL SERVICESRenewal 4 yrsPublished value£16,000,000

As detailed in the procurement documents.