Official UK procurement notice
eSafe renewal SYP · UK public procurement notice
Authority: South Yorkshire Mayoral Combined Authority (Local council)
What is being bought
Published requirement descriptioneSafe renewal for SYP, a software package which will allow for the monitoring of known online sex offenders.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1In March 2021 SYP purchased ESafe online monitoring software for the first time, to…Awarded
In March 2021 SYP purchased ESafe online monitoring software for the first time, to allow the monitoring of 100 RSOs. This was through a grant from the Home Office but on the understanding from SYP that the organisation would be responsible for the costs in the future. SYP renewed and funded this process in 2022 and 2023 purchasing 80 and 100 licences respectively. Demand has increased in terms of the number of RSOs managed by SYP's ViSOR teams and the use of Esafe monitoring software has naturally increased as well. Upon renewal in 2025 it was agreed 110 licenses would be required, a further demand has been identified towards the end of 2025 and it is anticipated in 2026 more licenses will be needed and the number has been increased to 120.
The supplier Smoothwall have advised that they always worked outside public sector frameworks, due to the fact that they are the only Supplier in the UK that provides this service and therefore no need for tendering exercises. However, a commercial agreement has been set up with Phoenix Software Ltd via the WYCA IT framework in order to put in a place a contract from 14/04/26 onwards for up to 4 years with extensions for the required 120 licenses.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Apr 2026, 14:15 BST
- Last source update
- 9 Apr 2026, 14:15 BST
- Authority reference
0098-2025- FTS notice number
2026/S 000-032443- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067f19Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
CALL-OFF CONTRACT AWARDED UNDER THE AUSPICES OF THE WEST YORKSHIRE COMBINED AUTHORITY FRAMEWORK FOR THE SUPPLY OF IT HARDWARE, NETWORKING & SECURITY EQUIPMENT AND COMMERCIAL OFF THE SHELF SOFTWARE (COTS) - REF.2821-2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Phoenix Software Ltd | £45,238 † | — | Awarded |
Contracts
Contract 032443-2026-1 · Phoenix Software Ltd
- Signed
- 9 Apr 2026
- Value
- £45,238
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- South Yorkshire PoliceReview body
Bidders & participating suppliers
1 commercial party on the notice- Phoenix Software LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.