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Find a TenderAwardedContract details notice
Published 18 Feb 2026, 16:06 GMT

Official UK procurement notice

Equipment & Machinery Servicing

Official notice

Authority: Dover District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ44)
Published estimate£120,000≈ £120k / year · £144,000 inc. VAT6.5% below published estimate
Submissions closed 18 Mar 2026awarded 30 Mar 2026
Awarded to Plantexpand
Contract term 1 yrends 14 Apr 2027 · up to 14 Apr 2028 with extensions · starts 15 Apr 2026

What is being bought

Published requirement description

Equipment & Machinery Servicing - to provide an Annual Service and Repairs Plan for Dover District Council’s Equipment and Machinery for the Grounds Maintenance Team.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£120,000
Contract period: 15 Apr 2026 – 14 Apr 2027 (1 yr) · up to 14 Apr 2028 with extensionsValue: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: 1 x 12 month extension from 15.4.2027 - 14.4.2028
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 65%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Feb 2026, 16:06 GMT
Last source update
11 May 2026, 15:25 BST
Authority reference
1015458484
FTS notice number
2026/S 000-014936
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance services
Delivery area
South East (UKJ44)
Official registry OCID
ocds-h6vhtk-06576d Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Mar 2026
Clarification deadline
11 Mar 2026
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk/respond/A92VM46UF9 ↗

Timeline

18 Feb 2026 → 11 May 2026 · 5 dates
  1. Tender notice published250 days ago
    18 Feb 2026, 16:06 GMT
  2. Clarification questions by230 days ago
    11 Mar 2026
  3. Submission deadline223 days ago
    18 Mar 2026
  4. Contract starts195 days ago
    15 Apr 2026, 00:00 BST
  5. Latest notice published168 days ago
    11 May 2026, 15:25 BST

Notice history

3 events · 2 releases on Find a Tender · since 18 Feb 2026
  1. Tender notice published
    18 Feb 2026, 16:06 GMT
    UK4
  2. Contract details notice published
    11 May 2026, 15:25 BST
    UK7
  3. Status changed to complete
    11 May 2026, 15:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £112,1611 contract exc. VAT
Contracts signed 1latest 30 Mar 2026
Awarded toValueDateStatus
PlantexpandSME£112,161 †—Awarded

Contracts

  • Contract 1 · PlantexpandSME

    Signed
    30 Mar 2026
    Value
    £112,161
    Period
    15 Apr 2026 – 14 Apr 2027 · up to 14 Apr 2028 with extensions
    Status
    active
    Extensions
    1 x 12 month extension from 15.4.2027 - 14.4.2028

Contracting authority & participating public bodies

Dover District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWJX-1894-TZPX Honeywood Close, White Cliffs Business Park, Whitfield, Dover, South East, CT16 3PJContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Plantexpand LtdAwarded supplierGB-PPON: PWQP-9821-GZWN c/o Aspreys Accountants Ltd, 5 The Heights, Brooklands, Weybridge, South East, KT130NYContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender