Official UK procurement notice
Environmental Monitoring System Framework
Authority: Victoria and Albert Museum (Central government)
What is being bought
Published requirement descriptionHere at the V&A we monitor the environmental conditions of our galleries using an environmental monitoring system, or EMS. Our current EMS is going end of life in 2027 so we are looking for a replacement.
We have procured a multi-supplier framework for the provision of EMS hardware, software and related services. For more information please view the associated Tender Notice
- How the procedure runs: Stage One - Stage One tenders Stage Two - Trials Stage Three - Final tenders At this Stage One of the procurement process you are invited to complete and return a Stage One Tender. We will evaluate Stage One Tenders to create a shortlist of suppliers to take through to the trial stage at Stage Two. At Stage Two of the procurement process, we will invite the top highest scoring 3-5 tenderers from Stage One of the process and invite them to participate in a trial. Details of the trial can be found in the tender pack. Each tenderer that completes the trial will be offered an honorarium of £10,000. The outcome of the trial will be evaluated on a pass/fail basis. At Stage Three we will invite Final Tenders from those tenderers that passed the trial at Stage Two. We will evaluate final tenders and intend to appoint all tenderers that submit a tender for Stage Three to the framework. We reserve the right to add additional stages to the process and refine award criteria between stages.
CPV: Environmental monitoring other than for construction · Instruments for checking physical characteristics · Surveying, hydrographic, oceanographic and hydrological instruments and appliances
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 5 suppliers · 5 bids received (1.0 per place) · 5 appointed (full)
- Framework period
5 yrs from 20 Aug 2026, Suppliers may be required to make an upfront investment to deliver the call-off contracts, for example IT system development.
The V&A is investing in a three month trial period which includes paying honoraria of £10,000 to multiple suppliers as well as significant internal resources to manage, facilitate and evaluate.
- Supplier levy on call-offs (max %)
1% of call-off value · Framework suppliers will pay a 1% management fee of all the charges (excluding VAT) invoiced to customers under all call-off contracts. The management fee is payable to the V&A.
Who may buy through it
The Framework may be used by authorities subject to the Procurement Act 2023, including but not limited to:
Authorities listed in Schedule 2 to the Procurement Regulation 2024 (Central government authorities and their related bodies e.g. arms-length bodies)
Local authorities (County councils, district councils, unitary authorities, metropolitan district councils, London boroughs)
Education authorities (Schools, Universities)
NHS bodies
Published description of the framework
A capability matrix will be established that will allow an authority to identify capable suppliers before running a further competition or before looking at the objective grounds for a direct award. The capability matrix will include but not be limited to: finance model (lease/buy), factors monitored (any of temperature, rH, lux, UV, flood detection, other), lead times, network technology, browser and OS compatibility.
Call off contracts may be made by one of the following:
Competitive selection process: An authority can refine the evaluation criteria (including conditions of participation such as cyber security requirements) and run a single stage or multi stage competitive process with capable suppliers in line with the provisions of the competitive flexible procedure provided for in the Procurement Act 2023.
Direct award - price: an authority can directly award to the lowest priced capable supplier.
Direct award - price and quality: an authority can directly award to the capable supplier that was evaluated as the highest scoring tenderer by the V&A evaluation panel at Stage Three of the process when establishing the framework.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£20,000,000
- Economic & financial standing
Refer to tender pack
- Technical & professional ability
Refer to tender pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Functional requirements (user stories) - 40%
- Scenario - Design and Architecture - 20%
- Non-Functional Requirements - 20%
- Four year price - 10%
- Social value - 10%
- Economic & financial standing
Refer to tender pack
- Technical & professional ability
Refer to tender pack
- “Environmental Monitoring System Framework” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- The Framework may be used by authorities subject to the Procurement Act 2023, including but not limited to: Authorities listed in Schedule 2 to the Procurement Regulation 2024 (Central government authorities and their related bodies e.g. arms-length bodies) Local authorities (County councils, district councils, unitary authorities, metropolitan district councils, London boroughs) Education authorities (Schools, Universities) NHS bodies
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jan 2026, 13:54 GMT
- Last source update
- 11 Sept 2026, 16:49 BST
- Award evaluation window
- Submission end – 20 Aug 2026
- Authority reference
VA/CON/F25/29- FTS notice number
2026/S 000-010146- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0601eaFind a Tender
- How it runs
Stage One - Stage One tenders
Stage Two - Trials
Stage Three - Final tenders
At this Stage One of the procurement process you are invited to complete and return a Stage One Tender. We will evaluate Stage One Tenders to create a shortlist of suppliers to take through to the trial stage at Stage Two.
At Stage Two of the procurement process, we will invite the top highest scoring 3-5 tenderers from Stage One of the process and invite them to participate in a trial. Details of the trial can be found in the tender pack. Each tenderer that completes the trial will be offered an honorarium of £10,000. The outcome of the trial will be evaluated on a pass/fail basis.
At Stage Three we will invite Final Tenders from those tenderers that passed the trial at Stage Two. We will evaluate final tenders and intend to appoint all tenderers that submit a tender for Stage Three to the framework.
We reserve the right to add additional stages to the process and refine award criteria between stages.
- Risks
Price fluctuations caused by market variances
Price fluctuations caused by inflation
How it was run
Official notice- Appointment period ends
- 16 Mar 2026, 17:00 GMT
- Clarification deadline
- 4 Mar 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · Framework suppliers will pay a 1% management fee of all the charges (excluding VAT) invoiced to customers under all call-off contracts. The management fee is payable to the V&A.
Tenders must be submitted electronically using Delta here:
Timeline
8 Jan 2026 → 22 Sept 2026 · 11 dates- Planning notice published288 days ago8 Jan 2026, 13:54 GMT
- Market engagement280 days ago16 Jan 2026, 23:59 GMT
Please use the link below to respond to the survey:
forms.office.com/Pages/ResponsePage.aspx ↗
It is optional to provide an email address, but if you do we may contact you with any follow up questions about your response.
- Next notice expected266 days ago30 Jan 2026, 23:59 GMT
- Tender notice published261 days ago4 Feb 2026, 16:05 GMT
- Clarification questions by233 days ago4 Mar 2026, 23:59 GMT
- Admission / appointment period ends221 days ago · period end, not a bid countdown16 Mar 2026, 17:00 GMT
- Contract starts65 days ago20 Aug 2026, 00:00 BST
- Award decision expected by64 days ago20 Aug 2026, 23:59 BST
- Assessment summaries sent43 days ago11 Sept 2026, 00:00 BST
- Latest notice published42 days ago11 Sept 2026, 16:49 BST
- Standstill ends31 days ago22 Sept 2026, 23:59 BST
Notice history
9 events · 3 releases on Find a Tender · since 8 Jan 2026- Preliminary market engagement notice published8 Jan 2026, 13:54 GMTUK2
- Tender notice published4 Feb 2026, 16:05 GMTUK4
- Published value updated to £20,000,0004 Feb 2026, 16:05 GMTwas £10,000,000
- Status changed to active4 Feb 2026, 16:05 GMT
- Procurement method changed4 Feb 2026, 16:05 GMT
- Deadline published: 16 Mar 2026, 17:00 GMT4 Feb 2026, 16:05 GMT
- Contract award notice published11 Sept 2026, 16:49 BSTUK6
- Status changed to complete11 Sept 2026, 16:49 BST
- Contract signature expected25 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bevart AS, Charp BV, Conserv Solutions, Inc., INVISIBLE SYSTEMS LIMITED, KP ACOUSTICS LIMITED1 Oct 2026 – 30 Sept 2030Options: As set out in the associated Tender Notice | £20,000,000 | 11 Sept 2026standstill to 22 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Who bid
- wonBevart AS
- wonCharp BV
- wonConserv Solutions, Inc.
- wonINVISIBLE SYSTEMS LIMITED · North West England
- wonKP ACOUSTICS LIMITED · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
5 commercial parties on the notice- Bevart ASFramework contractor
- Charp BVFramework contractor
- Conserv Solutions, Inc.Framework contractor
- INVISIBLE SYSTEMS LIMITEDFramework contractor
- KP ACOUSTICS LIMITEDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender